SBCWD BOARD MEETING MINUTES


REGULAR MEETING
SATURDAY, MARCH 22, 2003

A.    CALL TO ORDER/ROLL CALL

President Elizabeth Sapanai called a regular meeting of the Board of Directors of the Stinson Beach County Water District to order at 9:30 a.m. on Saturday, March 22, 2003, at the District Office located at 3785 Shoreline Highway in Stinson Beach, California.

Directors present:
Elizabeth Sapanai, President
Joe Veit, Vice President
Charles Dutkin, Director
Scott Tye, Director
Jim Zell, Director

Treasurer Present:
Barbara Boucke

Staff present:
Richard Dinges, General Manager
Troy Pearce, Wastewater Engineer
Raven Schauf, Recording Secretary

B.    PUBLIC EXPRESSION

None.

C.    SETTING OF AGENDA

Motion to revise the agenda, moving item 7, water use reduction request, prior to item 6, Todd Engineer report, and continuing item 8, draft budget, to the next meeting, made by Director Tye, seconded by Director Veit, agenda revised by unanimous vote.

D.    APPROVAL OF MINUTES

Motion to approve February 22, 2003 minutes with amendment made by Director Tye, seconded by Director Zell, approved with amendment by unanimous vote.

E.    APPROVAL OF DISBURSEMENTS

Motion to approve February, 2003 disbursements made by Director Veit, seconded by Director Tye, approved by unanimous vote.

F.    PUBLIC HEARING

  1. Adoption of Resolution WW-2003-06, Granting a Variance at Property Located at 5 Sacramento Patio, AP#: 195- 064-11, Matthew Field, Owner: Mr. Dinges summarized the Manager's Report, recommending adoption of the Resolution. The Board discussed various aspects of the Variance application, the AdvanTex system, reduction of square footage from original application, findings, utilization of an experimental system for new construction, and current intentions to revisit Title IV Regulations. Mr. Field, applicant, briefly summarized historical aspects of the lot. Mr. Ruderman, system designer, outlined the advantages of the aerobic treatment system including the production of higher quality effluent, increased nitrate reduction, and decreased installation costs. Mrs. Renate Bixby, of 4 Rafael Patio, asked how long the AdvanTex system had been tested. Mr. Ruderman stated over five years. Director Sapanai commented that Dr.Tchobanoglous, at UC Davis, had performed extensive testing and that Orenco, a reliable commercial enterprise, manufactured the system. Motion to adopt Variance Resolution WW- 2003-06 made by Director Viet, seconded by Director Dutkin, adopted by unanimous vote.
  2. Adoption of Resolution WW-2003-07, Granting a Waiver at Property Located at 128 Calle del Mar, Henry and Samruay Airey, Owners, Bob Airey Van-Diem, Agent: Mr. Pearce presented information regarding the Waiver application. Mr. Dinges summarized information in the Manager's Report, recommending adoption of the Resolution. The Board discussed aspects of the Waiver(s), including lot line adjustment, easement issues, structure placement, setbacks, landscaping and erosion, operating costs, water line relocation, tank size, occupancy, failure potential, and abatement history. Motion to adopt Waiver Resolution WW-2003-07, including amendment limiting square footage to current footprint (no change in square footage), made by Director Veit, seconded by Director Tye, adopted by unanimous vote.
  3. Adoption of Resolution WW-2003-08, Granting a Waiver at Property Located at 122 and 124 Calle del Mar, Henry and Samruay Airey, Owners, Bob Airey Van-Diem, Agent: The Board reviewed presented information for the Waiver application along with item two of the agenda. Motion to adopt Waiver Resolution WW-2003-08, including amendments limiting square footage to current footprint (no change in square footage), compliance with lot line adjustment, and appropriate landscaping made by Director Veit, seconded by Director Zell, adopted by unanimous vote.
  4. Adoption of Resolution WW-2003-09, Directing the Abatement of a Nuisance for Property Located at 40 Calle del Ribera, AP# 195-133-05, John and Susan King, Owners: Mr. Dinges summarized the Manager's Report, recommending adoption of the Resolution. Mr. Pearce answered questions from the Board regarding physical/ mechanical aspects of the system failure. Motion to adopt the Abatement Resolution made by Director Viet, seconded by Director Zell, adopted by unanimous vote.
  5. Adoption of Resolution Water-2003-01, Variance to Water Code for Property Located at 15 Calle del Mar, AP# 195-192-07, George and Joanne Hasler, Owners, Jeffrey Trotter, SAS, Agent: Director Tye excused himself from the Board and left the building for this item. Mr. Dinges summarized the Manager's Report, recommending adoption of the Resolution. The Board discussed current progress regarding the compliance timeline as referenced in Resolution WW-2002-04, water usage on the property, District Code governing additional/separate meters, removal of a previous secondary meter, agreement between all parties of the settlement agreement that conditions have been met, cooperative efforts to expedite habitat restoration, and relocation of the bathroom. Mr. John O'Conner, of the Bolinas Lagoon Watershed Team, stated concerns that installation of a second meter could inhibit the already slow progress regarding stream area restoration and other deadlines on the compliance timeline, and asked that prior regulations be adhered to before any additional variance consideration. Mr. Dinges stated that he had performed an inspection on March 21st, 2003 and that all plumbing to the bathroom had been severed, and that the bathroom building was ready to be moved. Director Sapanai suggested that a site review, as addressed in the County letter form Johanna Patri, be conducted by all interested parties prior to the opening of the SAS season. Motion to adopt Water Code Variance Resolution with amendment to include a condition requiring inspection of SAS by all interested parties and notification to those parties regarding the inspection, as referenced in the March 20, 2003 County Letter signed by Johanna Patri and agreement of all parties that the conditions have been substantially or totally met made by Director Veit, seconded by Director Dutkin, adopted by majority vote, Director Tye abstained. Director Tye returned to the Board.

G.    GENERAL BUSINESS

  1. Granting of a Water Use Charge Reduction at Property Located at 95 Dipsea Road, Judy Le Marr, owner: Mr. Dinges summarized the Manager's Report, recommending denial of the reduction request. Director Dutkin commented that the repair bills had been submitted after the General Manager had written his report and outlined rate/cost ratios. Judy LeMarr and Jim Fischer, owners, stated that they were requesting a reduction that would approximate the usual billing figures, and described the circumstances surrounding the leak. The Board extensively discussed reoccurring problems surrounding water loss and leaks, difficulties in educating the public, volunteer public education performed by water loss customers, threat to water capacity in emergency situations, installation of master valves, customer responsibility, and problematic irrigation systems. Motion to reduce the water use charge by fifty percent conditioned on installation of an irrigation system master valve made by Director Dutkin, seconded by Director Tye, motion failed for lack of majority vote. Motion to grant a water use charge reduction by billing the final 2, 800 cubic feet used at tier one rates made by Director Viet, seconded by Director Tye, granted by unanimous vote.
  2. Presentation by William E. Motzer, PhD, Todd Engineers, Regarding Coliform Source Identification Findings: Mr. Motzer presented information related to coliform present within the local watershed, sampling protocol evaluation and water quality data. The Board discussed sampling sites with coliform "hits", human/fauna fecal coliform ratios, fecal/total coliform ratios, soil coliform build-up, discharge into the Bolinas Lagoon, local geology, flow and gradients, annual precipitation, Seadrift Lagoon coliform, GGNRA Park water use and proximity to sampling sites, and other information in the report. Mr. Motzer then presented information regarding various direct and indirect coliform testing options, their cost ranges, effectiveness, accuracy, and limitations.
  3. Preliminary Review of Draft Budget Schedules and Rates and Charges: The item was continued.

H.    CLOSED SESSION

  1. Review of Employee Matters, Conference with Labor Negotiator: The Board met in closed session to discuss labor negotiations and proposed 2003-2004 employee salary and benefit schedules. The Board returned to open session and Director Sapanai stated that the Board will consider approval of the Fiscal 2003-2004 Employee Salary and Benefit Schedule as presented and directed the General Manager to draft a Resolution for presentation in May.

I.    COMMITTEE REPORTS

None.

J.    MANAGER'S REPORT

None.

K.    ADJOURNMENT

Motion to adjourn made by Director Veit, seconded by Director Zell, meeting adjourned at 1:30 a.m. by unanimous vote.




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