SBCWD BOARD MEETING MINUTES


REGULAR MEETING
SATURDAY, OCTOBER 18, 2003

A.    CALL TO ORDER/ROLL CALL

President Elizabeth Sapanai called a regular meeting of the Board of Directors of the Stinson Beach County Water District to order at 9:30 a.m. on Saturday, October 18, 2003, at the District Office located at 3785 Shoreline Highway in Stinson Beach, California.

Directors present:
Elizabeth Sapanai, President
Charles Dutkin, Director
Scott Tye, Director
Jim Zell, Director

Directors absent:
Joe Veit, Vice President

Treasurer Present:
Barbara Boucke

Staff present:
Richard Dinges, General Manager/Secretary to the Board
Raven Schauf, Recording Secretary

B.    PUBLIC EXPRESSION

None.

C.    SETTING OF AGENDA

Motion to adopt the agenda as presented made by Director Zell, seconded by Director Tye, agenda adopted by unanimous vote.

D.    APPROVAL OF MINUTES

Motion to approve September 4, 2003 minutes with amendment made by Director Zell, seconded by Director Tye, approved by unanimous vote.
Motion to approve September 9, 2003 minutes made by Director Tye, seconded by Director Zell, approved by unanimous vote.
Motion to approve September 20, 2003 minutes with amendment made by Director Zell, seconded by Director Tye, approved by unanimous vote.

E.    APPROVAL OF DISBURSEMENTS

Motion to approve September, 2003 disbursements made by Director Zell, seconded by Director Tye, approved by unanimous vote.

E.    FINANCIAL STATEMENTS

Treasurer Boucke reported on the Fiscal 2003 Financial Statements, stating that the major issues this year were the reworking and updating of the depreciation schedule, continued effort to reduce the end-of-year audit adjustments, expected increases in both revenue and expenses over last year's figures, and adjustments to the fiscal 2004 budget based on under budgeted account figures in Fiscal 2003.

G.    PUBLIC HEARING

  1. Adoption of Resolution GB-2003-14, Authorizing Signatories for Funding Under the Safe Drinking Water State Revolving Fund for Alder Grove Well III: Mr. Dinges summarized the Manager's Report noting that the Fiscal Agent would be Bank of America and recommended that no amendments be made to the structure of the Resolution. Motion to adopt Resolution GB-2003-14 Authorizing Signatories made by Director Tye, seconded by Director Dutkin, adopted by unanimous vote.
  2. Adoption of Resolution GB-2003-15, Authorizing Execution of a Contract in the Amount of $4,990. with Todd Engineers to Initiate a Surface Water Sample and Analysis Plan: Mr. Dinges summarized the Manger's Report recommending adoption of the Resolution. The Board commented on the possibility of testing the GGNRA system and current testing sites. Motion to adopt Resolution GB-2003-15 Authorizing a Contract made by Director Zell, seconded by Director Tye, adopted by unanimous vote.
  3. Adoption of Resolution WW-2003-14, Authorizing Execution of the Survey and Design of a Septic System for the Stinson Beach Community Center Fire Department and Church as the Designated Emergency Control Center: Mr. Dinges summarized the Manager's Report recommending adoption of the Resolution. Ms. Allyson Phelps, representative for the SBCC, reported that the Community Center had hired contractor Jeff McPhail to perform the work, which included expansion of the restroom facilities, and that fund raising was on going. Motion to adopt Resolution WW-1003-14 Authorizing System Survey and Design made by Director Dutkin, seconded by Director Tye, adopted by unanimous vote.

H.    GENERAL BUSINESS

  1. Review of Variance Requirement for Property Located at 179 Seadrift Road, AP# 195-031-44, William and Patricia Belardi, owners: Mr. Dinges summarized the Manager's Report. Ms. Patricia Belardi, owner, commented on historical aspects of the property and system, stated that she could not locate a private contractor willing to move the water line and asked when the water line replacement project would begin and asked that the requirement to pay for moving the fire hydrant be removed. Director Sapanai clarified that the type of gravity system located previously on the property are poor at treating effluent in sandy soil and that new construction triggers the process to upgrade systems. The Board directed the General Manager to contact Ms. Belardi to clarify the start date of the project and to confirm that movement of the fire hydrant, whether it is there or not, would not be her financial responsibility.
  2. Review of Status of a Failed Wastewater System Located at 28 Pinos, AP# 195-164-10, Teresa Patterson, Owner: Mr. Dinges summarized the Manager's Report, recommending that a joint financial account be opened to insure construction. The Board discussed the proposed septic tank, time/weather constraints and deadlines. The Board directed Ms. Patterson to submit a signed contract with a system installer defining the start date within 60 days and directed that the issue be revisited at a Board meeting in 60 days.
  3. Review of Waste Management Service Proposal and Proposed Rate Increase: Mr. Dinges summarized the Manager's Report recommending that the Board comment on the proposal. The Board commented on the "single stream" program, the receptacle design, the coupon program, final destination points for the e- scrap, labor issues, pickup dates. Mr. James Landa, of Waste Management, responded to comments and questions from the Board, elaborated on technical aspects of the single stream program, processing procedures, rate increases and comparisons, and pickup date issues. Mr. Dinges suggested that the Board consider increasing the Franchise Fee. Director Sapanai volunteered to contact Board members to form a committee to negotiate the Waste Management contract. The Board directed Mr. Landa to submit a cost proposal for changing the pickup date to Tuesday.
  4. Review of Proposed Replacement Treatment Plants: Mr. Dinges summarized the Manager's Report. The Board discussed the presented information regarding production figures, cost factors, automated systems, and treatment levels.

I.    COMMITTEE REPORTS

Director Zell presented a price list for product from the Bolinas-Stinson Resource Recovery Project.

J.    MANAGER'S REPORT

Mr. Dinges stated that DHS is now requiring Disinfectant Byproducts Monitoring, which will increase District lab testing expenses by about $4,000.

H.    ADJOURNMENT

Motion to adjourn in respectful honor of Mr. Hal Airey, made by Director Tye, seconded by Director Dutkin, meeting adjourned at 11:35 a.m. by unanimous vote.




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