SATURDAY, OCTOBER 18, 2003
A. CALL TO ORDER/ROLL CALL
President Elizabeth Sapanai called a regular meeting of the Board of Directors of the Stinson Beach County
Water District to order at 9:30 a.m. on Saturday, October 18, 2003, at the District Office located at 3785
Shoreline Highway in Stinson Beach, California.
Elizabeth Sapanai, President
Charles Dutkin, Director
Scott Tye, Director
Jim Zell, Director
Joe Veit, Vice President
Richard Dinges, General Manager/Secretary to the Board
Raven Schauf, Recording Secretary
B. PUBLIC EXPRESSION
C. SETTING OF AGENDA
Motion to adopt the agenda as presented made by Director Zell, seconded by Director Tye, agenda adopted
by unanimous vote.
D. APPROVAL OF MINUTES
Motion to approve September 4, 2003 minutes with amendment made by Director Zell, seconded by Director
Tye, approved by unanimous vote.
Motion to approve September 9, 2003 minutes made by Director Tye, seconded by Director Zell, approved
by unanimous vote.
Motion to approve September 20, 2003 minutes with amendment made by Director Zell, seconded by
Director Tye, approved by unanimous vote.
E. APPROVAL OF DISBURSEMENTS
Motion to approve September, 2003 disbursements made by Director Zell, seconded by Director Tye,
approved by unanimous vote.
E. FINANCIAL STATEMENTS
Treasurer Boucke reported on the Fiscal 2003 Financial Statements, stating that the major issues this year
were the reworking and updating of the depreciation schedule, continued effort to reduce the end-of-year
audit adjustments, expected increases in both revenue and expenses over last year's figures, and
adjustments to the fiscal 2004 budget based on under budgeted account figures in Fiscal 2003.
G. PUBLIC HEARING
Adoption of Resolution GB-2003-14, Authorizing Signatories for Funding Under the Safe Drinking Water
State Revolving Fund for Alder Grove Well III: Mr. Dinges summarized the Manager's Report noting that the
Fiscal Agent would be Bank of America and recommended that no amendments be made to the structure of
the Resolution. Motion to adopt Resolution GB-2003-14 Authorizing Signatories made by Director Tye,
seconded by Director Dutkin, adopted by unanimous vote.
Adoption of Resolution GB-2003-15, Authorizing Execution of a Contract in the Amount of $4,990. with
Todd Engineers to Initiate a Surface Water Sample and Analysis Plan: Mr. Dinges summarized the Manger's
Report recommending adoption of the Resolution. The Board commented on the possibility of testing the
GGNRA system and current testing sites. Motion to adopt Resolution GB-2003-15 Authorizing a Contract
made by Director Zell, seconded by Director Tye, adopted by unanimous vote.
Adoption of Resolution WW-2003-14, Authorizing Execution of the Survey and Design of a Septic System
for the Stinson Beach Community Center Fire Department and Church as the Designated Emergency
Control Center: Mr. Dinges summarized the Manager's Report recommending adoption of the Resolution.
Ms. Allyson Phelps, representative for the SBCC, reported that the Community Center had hired contractor
Jeff McPhail to perform the work, which included expansion of the restroom facilities, and that fund raising
was on going. Motion to adopt Resolution WW-1003-14 Authorizing System Survey and Design made by
Director Dutkin, seconded by Director Tye, adopted by unanimous vote.
H. GENERAL BUSINESS
Review of Variance Requirement for Property Located at 179 Seadrift Road, AP# 195-031-44, William and
Patricia Belardi, owners: Mr. Dinges summarized the Manager's Report. Ms. Patricia Belardi, owner,
commented on historical aspects of the property and system, stated that she could not locate a private
contractor willing to move the water line and asked when the water line replacement project would begin and
asked that the requirement to pay for moving the fire hydrant be removed. Director Sapanai clarified that the
type of gravity system located previously on the property are poor at treating effluent in sandy soil and that
new construction triggers the process to upgrade systems. The Board directed the General Manager to
contact Ms. Belardi to clarify the start date of the project and to confirm that movement of the fire hydrant,
whether it is there or not, would not be her financial responsibility.
Review of Status of a Failed Wastewater System Located at 28 Pinos, AP# 195-164-10, Teresa
Patterson, Owner: Mr. Dinges summarized the Manager's Report, recommending that a joint financial
account be opened to insure construction. The Board discussed the proposed septic tank, time/weather
constraints and deadlines. The Board directed Ms. Patterson to submit a signed contract with a system
installer defining the start date within 60 days and directed that the issue be revisited at a Board meeting in
Review of Waste Management Service Proposal and Proposed Rate Increase: Mr. Dinges summarized
the Manager's Report recommending that the Board comment on the proposal. The Board commented on
the "single stream" program, the receptacle design, the coupon program, final destination points for the e-
scrap, labor issues, pickup dates. Mr. James Landa, of Waste Management, responded to comments and
questions from the Board, elaborated on technical aspects of the single stream program, processing
procedures, rate increases and comparisons, and pickup date issues. Mr. Dinges suggested that the Board
consider increasing the Franchise Fee. Director Sapanai volunteered to contact Board members to form a
committee to negotiate the Waste Management contract. The Board directed Mr. Landa to submit a cost
proposal for changing the pickup date to Tuesday.
Review of Proposed Replacement Treatment Plants: Mr. Dinges summarized the Manager's Report. The
Board discussed the presented information regarding production figures, cost factors, automated systems,
and treatment levels.
I. COMMITTEE REPORTS
Director Zell presented a price list for product from the Bolinas-Stinson Resource Recovery Project.
J. MANAGER'S REPORT
Mr. Dinges stated that DHS is now requiring Disinfectant Byproducts Monitoring, which will increase District
lab testing expenses by about $4,000.
Motion to adjourn in respectful honor of Mr. Hal Airey, made by Director Tye, seconded by Director Dutkin,
meeting adjourned at 11:35 a.m. by unanimous vote.