SBCWD BOARD MEETING MINUTES


SPECIAL MEETING
THURSDAY, NOVEMBER 6, 2003

A.    CALL TO ORDER/ROLL CALL

President Elizabeth Sapanai called a regular meeting of the Board of Directors of the Stinson Beach County Water District to order at 5:00 p.m. on Thursday, November 6, 2003, at the District Office located at 3785 Shoreline Highway in Stinson Beach, California.

Directors present:
Elizabeth Sapanai, President
Joe Veit, Vice President
Charles Dutkin, Director
Scott Tye, Director
Jim Zell, Director

Treasurer Present:
Barbara Boucke

Staff present:
Richard Dinges, General Manager/Secretary to the Board

B.    PUBLIC EXPRESSION

None.

C.    SETTING OF AGENDA

Motion to adopt the agenda as presented made by Director Veit, seconded by Director Zell, agenda adopted by unanimous vote.

D.    PUBLIC HEARING

  1. Adoption of Resolution GB-2003-16, Accepting the Fiscal 2002-2003 Audited Financial Statements: Mr. Terry Krieg, CPA, District Auditor summarized information and answered questions from the Board regarding the Audited Financial Statements, Balance Sheet figures, minor declines in fixed assets, increase to other assets due to the CSCDA 2002C Bond, increase to liabilities due to increased debt and deferred revenue, comparable revenue and expense figures, depreciation/fixed asset adjustments, Notes to Financial Statements, new "letter of transmittal" requirement, rate structure vs. cash flow for plant replacement ("self- replacement" of capital needs), Internal Control Report, connection fee accounting, appropriation/tax limit exceedance legal issue, materiality. Motion to adopt Resolution GB-2003-16 Accepting Financial Statements made by Director Tye, seconded by Director Zell, adopted by unanimous vote.

E.    FINANCIAL STATEMENTS

The Board reviewed the Financial Statements and specific budget categories which has exceeded projected figures.

F.    GENERAL BUSINESS

  1. Discussion of Proposed Water Treatment Plants: Mr. Dinges presented information regarding the proposed water micro-filtration treatment plants, backwash issues, treatment processes, media, capacity, chemical treatment, cost parameters, potential problems, accounting/depreciation considerations, tandem operation of the old and new plants, etc. The Board directed the General Manager to submit operational costs for a conventional and a micro-filtration system for further review.
  2. Review of Status of Failed Systems: Mr. Dinges stated that the system located at 43 Arenal had been cleaned, had passed inspection and was put on quarterly inspections. The Board discussed the parameters of the failed system located at 3265 Shoreline Highway.
  3. Discussion of Mosquito Abatement Issue: Director Sapanai stated that she had contacted the County Mosquito Abatement office and that a special tax would have to be assessed in order for Stinson Beach to become part of the mosquito abatement District. Mr. Tye stated that free brochures were available for distribution from the Marin County Department of Health and Human Services and the Marin/Sonoma Mosquito and Vector Control District. The Board discussed enforcing a requirement to screen all vents for new construction, variances and waivers.

G.    COMMITTEE REPORTS

None.

H.    MANAGER'S REPORT

Mr. Dinges stated that the Village Green water use rates should be defined by Resolution at the next meeting and updated the Board on Shakespeare at Stinson.

I.    ADJOURNMENT

"Gail Bennett" motion to adjourn made by Director Zell, seconded by Director Tye, meeting adjourned at 6:45 p.m. by unanimous vote.




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