SATURDAY, DECEMBER 20, 2003
A. CALL TO ORDER/ROLL CALL
President Elizabeth Sapanai called a regular meeting of the Board of Directors of the Stinson Beach County
Water District to order at 9:30 a.m. on Saturday, December 20, 2003, at the District Office located at 3785
Shoreline Highway in Stinson Beach, California.
Elizabeth Sapanai, President
Charles Dutkin, Director
Scott Tye, Director
Jim Zell, Director
Joe Veit, Vice President
Richard Dinges, General Manager/Secretary to the Board
B. PUBLIC EXPRESSION
C. SETTING OF AGENDA
Motion to adopt the agenda as presented made by Director Tye, seconded by Director Zell, agenda adopted
by unanimous vote.
D. APPROVAL OF MINUTES
Motion to approve November 6, 2003 minutes made by Director Zell, seconded by Director Tye, approved
by unanimous vote.
Motion to approve November 15, 2003 minutes made by Director Dutkin, seconded by Director Tye,
approved by unanimous vote.
Director Tye suggested that a maintenance program/schedule be submitted by the VGII Special District to
the Water District for approval, that a "hold harmless" agreement regarding the flow water control device be
expedited and then briefly summarized circumstances regarding a leak at VGII detected on Sunday,
November 16, 2003.
E. APPROVAL OF DISBURSEMENTS
Motion to approve November, 2003 disbursements made by Director Dutkin, seconded by Director Tye,
approved by unanimous vote.
F. PUBLIC HEARING
Adoption of Resolution GB-2003-17 Amending the LAIF Investment Authorization: Mr. Richard Dinges
summarized the Manager's Report recommending adoption of the Resolution. The Board discussed the
proposed signatories and fund transfer parameters, suggesting that the Treasurer implement the actual
transfers whenever possible. Motion to adopt Resolution GB-2003-17 made by Director Zell, seconded by
Director Tye, adopted by unanimous vote.
Adoption of Resolution GB-2003-18 Amending Shoreline Disposal Rates and Services Provided Under the
Franchise Agreement: Mr. Richard Dinges summarized the Manager's Report, stating that the annual
coupon could be used in any one of four quarters in a calendar year and recommending adoption of the
Resolution. The Board discussed the franchise fee, community clean-up, notification of commercial
customers, recycling containers and distribution of informational brochures. Motion to adopt Resolution GB-
2003-18 made by Director Tye, seconded by Director Dutkin, adopted by unanimous vote.
G. GENERAL BUSINESS
Review of Failed Wastewater System Status Located at 28 Calle del Pinos, AP#195-164-10, Teresa
Patterson, Owner: Mr. Dinges summarized the Manager's Report stating that an unsigned contract proposal
which did not state a start time was received in the office this morning. Director Sapanai read Ms.
Patterson's statement for the record. The Board discussed the continuing problem of non-compliance,
suggested a further extension of 42 days for the owner to submit a signed contract, and directed the General
Manager to issue a letter stating that complete compliance must be provided by February 1, 2004 to include
language to the effect that the Board is aware of the failure to comply.
Election of District Board President and Vice President for 2004: Nomination of election of Joe Veit as
President and Jim Zell as Vice President made by Director Sapanai, seconded by Director Dutkin, elected by
unanimous vote. Ms. Boucke suggested that the Board revisit the District policy/resolution regarding
Review of District Committees: The Board briefly reviewed current District committees.
H. COMMITTEE REPORTS
Director Tye commented on submitted mosquito abatement information. The Board discussed possible
future abatement strategies.
Director Zell, Resource Recovery representative, commented on the presented informational data.
Director Sapanai made a motion to draft a Resolution of Commendation for the General Manager, Richard
I. MANAGER'S REPORT
Mr. Dinges stated that Mr. Horning had submitted a letter regarding clearing of the easement, summarized
the health, safety and access issues, and suggested that the District issue a response letter and cc the
District attorney. The Board directed the General Manager to send a return receipt letter stating a 30 day
deadline from the date of the response letter. Mr. Dinges stated that the Community Center survey was
partially completed and that the six Stream Monitoring Data Loggers were emplaced and recording data. Mr.
Dinges further stated that Stetson Engineers had completed 50% of the easement mapping and that
engineering had begun on the treatment plant site. Mr. Dinges advised that two employees, Chris Kelley
and Buck Meyer, had completed their grade two certification in both Treatment and Distribution.
Mr. Dinges requested that the Board consider financially compensating him for 80 hours of unused vacation
time. The Board directed the General Manager to meet with the Personnel Committee to discuss the
"Gail Bennett" motion to adjourn made by Director Tye, seconded by Director Zell, meeting adjourned at
10:45 p.m. by unanimous vote.