SBCWD BOARD MEETING MINUTES


REGULAR MEETING
SATURDAY, DECEMBER 20, 2003

A.    CALL TO ORDER/ROLL CALL

President Elizabeth Sapanai called a regular meeting of the Board of Directors of the Stinson Beach County Water District to order at 9:30 a.m. on Saturday, December 20, 2003, at the District Office located at 3785 Shoreline Highway in Stinson Beach, California.

Directors present:
Elizabeth Sapanai, President
Charles Dutkin, Director
Scott Tye, Director
Jim Zell, Director

Directors absent:
Joe Veit, Vice President

Treasurer Present:
Barbara Boucke

Staff present:
Richard Dinges, General Manager/Secretary to the Board

B.    PUBLIC EXPRESSION

None.

C.    SETTING OF AGENDA

Motion to adopt the agenda as presented made by Director Tye, seconded by Director Zell, agenda adopted by unanimous vote.

D.    APPROVAL OF MINUTES

Motion to approve November 6, 2003 minutes made by Director Zell, seconded by Director Tye, approved by unanimous vote.
Motion to approve November 15, 2003 minutes made by Director Dutkin, seconded by Director Tye, approved by unanimous vote.
Director Tye suggested that a maintenance program/schedule be submitted by the VGII Special District to the Water District for approval, that a "hold harmless" agreement regarding the flow water control device be expedited and then briefly summarized circumstances regarding a leak at VGII detected on Sunday, November 16, 2003.

E.    APPROVAL OF DISBURSEMENTS

Motion to approve November, 2003 disbursements made by Director Dutkin, seconded by Director Tye, approved by unanimous vote.

F.    PUBLIC HEARING

  1. Adoption of Resolution GB-2003-17 Amending the LAIF Investment Authorization: Mr. Richard Dinges summarized the Manager's Report recommending adoption of the Resolution. The Board discussed the proposed signatories and fund transfer parameters, suggesting that the Treasurer implement the actual transfers whenever possible. Motion to adopt Resolution GB-2003-17 made by Director Zell, seconded by Director Tye, adopted by unanimous vote.
  2. Adoption of Resolution GB-2003-18 Amending Shoreline Disposal Rates and Services Provided Under the Franchise Agreement: Mr. Richard Dinges summarized the Manager's Report, stating that the annual coupon could be used in any one of four quarters in a calendar year and recommending adoption of the Resolution. The Board discussed the franchise fee, community clean-up, notification of commercial customers, recycling containers and distribution of informational brochures. Motion to adopt Resolution GB- 2003-18 made by Director Tye, seconded by Director Dutkin, adopted by unanimous vote.

G.    GENERAL BUSINESS

  1. Review of Failed Wastewater System Status Located at 28 Calle del Pinos, AP#195-164-10, Teresa Patterson, Owner: Mr. Dinges summarized the Manager's Report stating that an unsigned contract proposal which did not state a start time was received in the office this morning. Director Sapanai read Ms. Patterson's statement for the record. The Board discussed the continuing problem of non-compliance, suggested a further extension of 42 days for the owner to submit a signed contract, and directed the General Manager to issue a letter stating that complete compliance must be provided by February 1, 2004 to include language to the effect that the Board is aware of the failure to comply.
  2. Election of District Board President and Vice President for 2004: Nomination of election of Joe Veit as President and Jim Zell as Vice President made by Director Sapanai, seconded by Director Dutkin, elected by unanimous vote. Ms. Boucke suggested that the Board revisit the District policy/resolution regarding nomination/election procedures.
  3. Review of District Committees: The Board briefly reviewed current District committees.

H.    COMMITTEE REPORTS

Director Tye commented on submitted mosquito abatement information. The Board discussed possible future abatement strategies.
Director Zell, Resource Recovery representative, commented on the presented informational data.
Director Sapanai made a motion to draft a Resolution of Commendation for the General Manager, Richard Dinges.

I.    MANAGER'S REPORT

Mr. Dinges stated that Mr. Horning had submitted a letter regarding clearing of the easement, summarized the health, safety and access issues, and suggested that the District issue a response letter and cc the District attorney. The Board directed the General Manager to send a return receipt letter stating a 30 day deadline from the date of the response letter. Mr. Dinges stated that the Community Center survey was partially completed and that the six Stream Monitoring Data Loggers were emplaced and recording data. Mr. Dinges further stated that Stetson Engineers had completed 50% of the easement mapping and that engineering had begun on the treatment plant site. Mr. Dinges advised that two employees, Chris Kelley and Buck Meyer, had completed their grade two certification in both Treatment and Distribution. Mr. Dinges requested that the Board consider financially compensating him for 80 hours of unused vacation time. The Board directed the General Manager to meet with the Personnel Committee to discuss the request.

J.    ADJOURNMENT

"Gail Bennett" motion to adjourn made by Director Tye, seconded by Director Zell, meeting adjourned at 10:45 p.m. by unanimous vote.




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