SBCWD BOARD MEETING MINUTES


REGULAR MEETING
SATURDAY, FEBRUARY 21, 2004

A.    CALL TO ORDER/ROLL CALL

President Joseph Veit called a regular meeting of the Board of Directors of the Stinson Beach County Water District to order at 9:30 a.m. on Saturday, February 21, 2004, at the District Office located at 3785 Shoreline Highway in Stinson Beach, California.

Directors present:
Joe Veit, President
Jim Zell, Vice President
Charles Dutkin, Director
Elizabeth Sapanai, Director
Scott Tye, Director

Treasurer Present:
Barbara Boucke

Staff present:
Richard Dinges, General Manager/Secretary to the Board
Troy Pearce, Wastewater Engineer
Raven Schauf, Recording Secretary

B.    PUBLIC EXPRESSION

None.

C.    SETTING OF AGENDA

Motion to adopt the agenda as presented made by Director Sapanai, seconded by Director Tye, agenda adopted by unanimous vote.

D.    APPROVAL OF MINUTES

Motion to approve January 17, 2004 minutes with amendment made by Director Tye, seconded by Director Zell, approved by unanimous vote.

E.    APPROVAL OF DISBURSEMENTS

Motion to approve January, 2004 disbursements made by Director Zell, seconded by Director Tye, approved by unanimous vote.
Director Viet suggested that the Treasurer compensation be revisited. The Board directed staff to adjust the Treasurer's compensation commensurate with Director compensation.

F.    FINANCIAL STATEMENTS

Ms. Raven Schauf summarized the Financial Statements at December 31, 2003.

G.    PUBLIC HEARING

  1. Adoption of Resolution of Commendation GB-2004-01 for Richard Dinges, General Manager, District General Manager: Director Veit stated that the Board members had unanimously elected to commend Mr. Richard Dinges for outstanding service and to acknowledge his contribution. Motion to adopt Commendation Resolution GB-2004-01 made by Director Sapanai, seconded by Director Tye, adopted by unanimous vote.
  2. Adoption of Resolution GB-2004-02 Authorizing Execution of a Contract in the Amount of $21,773.00 with Todd Engineers to Expedite and Finalize a Surface Water Sampling and Analysis Plan: Mr. Richard Dinges summarized the Manager's Report. Dr. William Motzer, of Todd Engineers, summarized the proposal, stating that most of the coliform hits were located at the S4 location and that various chemical analysis options had been reviewed, including DNA, dissolved oxygen, nitrogen and nitrate. The Board discussed inclusion of additional well sites to be located in the uplands side and ocean side (Federal Park Lands) of Easkoot Creek to further eliminate/identify possible contaminating sources. The Board agreed by consensus that an additional study should be considered after results of this current plan is received. Motion to approve Contract Authorization Resolution GB-2004-02 made by Director Sapanai, seconded by Director Tye, approved by unanimous vote.

H.    GENERAL BUSINESS

  1. Confirmation of District Committees for 2004: The Board decided to keep all committees, committee representatives and appointees the same with the exception of the removal of Director Veit and Director Tye form the Garbage & Recycling Committee. They will continue to act as alternates.
  2. Review of Status of Failed Systems Currently Under Resolution to Abate a Nuisance: Mr. Troy Pearce summarized the status of various failed systems as listed in the Manager's Report. Mr. Pearce answered questions from the Board.
  3. Consideration of Failed System Located at 275 Calle del Mar, AP# 195-173-01, Mary Robinson, Owner: Mr. Richard Dinges summarized the current situation and discussed various options which may be invoked in order to finalize the system operation and to bring the system up to Code. Options included red tagging (condemning) the property, temporarily utilizing the system as a holding tank, terminating water service, initiation by owner of legal action against the system engineer and the contractor, imposing a lien on the property through the County and/or having the District repair and final the system and determine some method of funding. Motion to have the District convert the system into a holding tank, advise the owner in writing, and quickly work towards completion of the system made and withdrawn by Director Tye. The Board directed staff to resolve the problem.
  4. Review of the July - December, 2003 Semiannual Wastewater Report: Mr. Troy Pearce summarized the report stating that follow-up samples of the inner lagoon had come back with no incidence of exceedence, indicating that the previous problem had cleared up. Surface water pollution continues to be a problem in other areas.
  5. Review of Emergency Response Plan: Mr. Richard Dinges summarized the Manager's Report recommending that a meeting be held with himself, Director Veit and Director Tye to review the plan and then to further review the plan at a Workshop meeting.

I.    CLOSED SESSION/RETURN TO OPEN SESSION

  1. Review of the General Manager's Contract and Performance: The Board met in closed session to discuss the General Manager's contract and performance. The Board returned to open session and Director Veit stated that recommendations were made for proposed changes to the General Manager's Contract and proposed changes in the annual review process. Director Veit further stated that a request was made for response/comment from the Directors and the Treasurer regarding the General Manager's performance. The Manager's contract will be revisited at the next meeting or as soon as practical.

J.    COMMITTEE REPORTS

Director Veit reported on a meeting held with outside counsel for the District in order to clarify the property tax apportionment issue stating that Mr. McDevitt had subsequently submitted a letter and a draft Resolution outlining the current limit. Director Veit further stated that the letter and Resolution did not address the issue regarding the Gann limit calculations inadequacy to account for an understated appropriations limit. Director Veit recommended that the legal committee review the matter and research an alternative approach to calculating the limit.
Director Tye summarized submitted information regarding alternative prospects to initialize donation funding.

K.    MANAGER'S REPORT

Mr. Dinges stated that Mr. Horning had moved all items from the District easement, that plans for the Alder Grove well were in the completion stage, and that the District had applied for the subsequent Alder Grove Well permit from the California Coastal Commission.

L.    ADJOURNMENT

"Gail Bennett" motion to adjourn made by Director Zell, seconded by Director Sapanai, meeting adjourned at 12:10 p.m. by unanimous vote.




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