SATURDAY, FEBRUARY 21, 2004
A. CALL TO ORDER/ROLL CALL
President Joseph Veit called a regular meeting of the Board of Directors of the Stinson Beach County Water
District to order at 9:30 a.m. on Saturday, February 21, 2004, at the District Office located at 3785 Shoreline
Highway in Stinson Beach, California.
Joe Veit, President
Jim Zell, Vice President
Charles Dutkin, Director
Elizabeth Sapanai, Director
Scott Tye, Director
Richard Dinges, General Manager/Secretary to the Board
Troy Pearce, Wastewater Engineer
Raven Schauf, Recording Secretary
B. PUBLIC EXPRESSION
C. SETTING OF AGENDA
Motion to adopt the agenda as presented made by Director Sapanai, seconded by Director Tye, agenda
adopted by unanimous vote.
D. APPROVAL OF MINUTES
Motion to approve January 17, 2004 minutes with amendment made by Director Tye, seconded by Director
Zell, approved by unanimous vote.
E. APPROVAL OF DISBURSEMENTS
Motion to approve January, 2004 disbursements made by Director Zell, seconded by Director Tye, approved
by unanimous vote.
Director Viet suggested that the Treasurer compensation be revisited. The Board directed staff to adjust the
Treasurer's compensation commensurate with Director compensation.
F. FINANCIAL STATEMENTS
Ms. Raven Schauf summarized the Financial Statements at December 31, 2003.
G. PUBLIC HEARING
Adoption of Resolution of Commendation GB-2004-01 for Richard Dinges, General Manager, District
General Manager: Director Veit stated that the Board members had unanimously elected to commend Mr.
Richard Dinges for outstanding service and to acknowledge his contribution. Motion to adopt Commendation
Resolution GB-2004-01 made by Director Sapanai, seconded by Director Tye, adopted by unanimous vote.
Adoption of Resolution GB-2004-02 Authorizing Execution of a Contract in the Amount of $21,773.00 with
Todd Engineers to Expedite and Finalize a Surface Water Sampling and Analysis Plan: Mr. Richard Dinges
summarized the Manager's Report. Dr. William Motzer, of Todd Engineers, summarized the proposal,
stating that most of the coliform hits were located at the S4 location and that various chemical analysis
options had been reviewed, including DNA, dissolved oxygen, nitrogen and nitrate. The Board discussed
inclusion of additional well sites to be located in the uplands side and ocean side (Federal Park Lands) of
Easkoot Creek to further eliminate/identify possible contaminating sources. The Board agreed by consensus
that an additional study should be considered after results of this current plan is received. Motion to approve
Contract Authorization Resolution GB-2004-02 made by Director Sapanai, seconded by Director Tye,
approved by unanimous vote.
H. GENERAL BUSINESS
Confirmation of District Committees for 2004: The Board decided to keep all committees, committee
representatives and appointees the same with the exception of the removal of Director Veit and Director Tye
form the Garbage & Recycling Committee. They will continue to act as alternates.
Review of Status of Failed Systems Currently Under Resolution to Abate a Nuisance: Mr. Troy Pearce
summarized the status of various failed systems as listed in the Manager's Report. Mr. Pearce answered
questions from the Board.
Consideration of Failed System Located at 275 Calle del Mar, AP# 195-173-01, Mary Robinson, Owner:
Mr. Richard Dinges summarized the current situation and discussed various options which may be invoked
in order to finalize the system operation and to bring the system up to Code. Options included red tagging
(condemning) the property, temporarily utilizing the system as a holding tank, terminating water service,
initiation by owner of legal action against the system engineer and the contractor, imposing a lien on the
property through the County and/or having the District repair and final the system and determine some
method of funding. Motion to have the District convert the system into a holding tank, advise the owner in
writing, and quickly work towards completion of the system made and withdrawn by Director Tye. The Board
directed staff to resolve the problem.
Review of the July - December, 2003 Semiannual Wastewater Report: Mr. Troy Pearce summarized the
report stating that follow-up samples of the inner lagoon had come back with no incidence of exceedence,
indicating that the previous problem had cleared up. Surface water pollution continues to be a problem in
Review of Emergency Response Plan: Mr. Richard Dinges summarized the Manager's Report
recommending that a meeting be held with himself, Director Veit and Director Tye to review the plan and
then to further review the plan at a Workshop meeting.
I. CLOSED SESSION/RETURN TO OPEN SESSION
Review of the General Manager's Contract and Performance: The Board met in closed session to discuss
the General Manager's contract and performance. The Board returned to open session and Director Veit
stated that recommendations were made for proposed changes to the General Manager's Contract and
proposed changes in the annual review process. Director Veit further stated that a request was made for
response/comment from the Directors and the Treasurer regarding the General Manager's performance.
The Manager's contract will be revisited at the next meeting or as soon as practical.
J. COMMITTEE REPORTS
Director Veit reported on a meeting held with outside counsel for the District in order to clarify the property
tax apportionment issue stating that Mr. McDevitt had subsequently submitted a letter and a draft Resolution
outlining the current limit. Director Veit further stated that the letter and Resolution did not address the issue
regarding the Gann limit calculations inadequacy to account for an understated appropriations limit. Director
Veit recommended that the legal committee review the matter and research an alternative approach to
calculating the limit.
Director Tye summarized submitted information regarding alternative prospects to initialize donation
K. MANAGER'S REPORT
Mr. Dinges stated that Mr. Horning had moved all items from the District easement, that plans for the Alder
Grove well were in the completion stage, and that the District had applied for the subsequent Alder Grove
Well permit from the California Coastal Commission.
"Gail Bennett" motion to adjourn made by Director Zell, seconded by Director Sapanai, meeting adjourned at
12:10 p.m. by unanimous vote.