SBCWD BOARD MEETING MINUTES


REGULAR MEETING
SATURDAY, MAY 29, 2004

A.    CALL TO ORDER/ROLL CALL

President Joseph Veit called a regular meeting of the Board of Directors of the Stinson Beach County Water District to order at 9:42 a.m. on Saturday, May 29, 2004, at the District Office located at 3785 Shoreline Highway in Stinson Beach, California.

Directors present:
Joseph Veit, President
Jim Zell, Vice President
Charles Dutkin, Director
Elizabeth Sapanai, Director
Scott Tye, Director

Treasurer Present:
Barbara Boucke

Staff present:
Richard Dinges, General Manager/Secretary to the Board

B.    PUBLIC EXPRESSION

Mr. Joseph Veit, of 6480 Panoramic, stated that the District easement had been encroached upon in the area of 7000 Panoramic Highway and directed staff to notify the owner to remove all items within 30 days.
Mr. Jeffrey Trotter, of Shakespeare at Stinson, stated that SAS was in complete compliance with Marin County planning, that a seven year use permit had been granted and asked to meet with the General Manager to discuss extending the three year permit granted by the SBCWD. Director Sapanai stated that there was some disagreement regarding complete compliance requirements and asked Mr. Trotter if he had moved the fire exit as requested by the County. Mr. Trotter stated that he had not moved the exit.

C.    SETTING OF AGENDA

Motion to adopt the agenda as presented, made by Director Zell, seconded by Director Tye, agenda adopted by unanimous vote.

D.    APPROVAL OF MINUTES

Motion to approve April 17, 2004 minutes with amendment made by Director Zell, seconded by Director Tye, approved by unanimous vote.

E.    APPROVAL OF DISBURSEMENTS

Motion to approve April, 2004 disbursements made by Director Zell, seconded by Director Tye, approved by unanimous vote.

F.    FINANCIAL STATEMENTS

Treasurer, Barbara Boucke summarized the financial statements as of March 31, 2004, and answered questions from the Board.

G.    PUBLIC HEARING

  1. Adoption of Resolution WW-2004-06 Directing the Abatement of a Nuisance at Property Located at 144 Seadrift Road, AP# 195-041-15, Richard Volk, Owner: Director Sapanai asked about the financial effects of capping the system considering the demolition was to begin within 30 days. Mr. Dinges stated that he has recommended capping of the system because he was concerned about possible occupation of the residence and possible health risk. Motion to adopt Resolution WW-2004-6, Directing the Abatement of a Nuisance, made by Director Zell, seconded by Director Tye, adopted by unanimous vote.
  2. Adoption of Resolution GB-2004-05 Proposing an Election and Consolidating Said Election with the County: Motion to adopt Resolution GB-2004-05, made by Director Sapanai, seconded by Director Zell, adopted by unanimous vote.

H.    GENERAL BUSINESS

  1. Review of Telemetry Software Proposal: Mr. Dinges summarized the Manager's Report stating that this system was well established and that there was a high level of technical support. Mr. Dinges clarified that this telemetry software was for both the water treatment plant and the individual onsite wastewater systems, that the base fees for individuals with telemetry would be reviewed, and that the software would be purchased in July. Director Tye asked what the cost would be to the telemetry customer; Mr. Dinges stated that it would be approximately $3.00 per billing cycle. Mr. Dinges stated that there would be an additional software cost of $9,100.00 incurred in the future, above the current cost of $16, 977, and that he was currently negotiating the training fees. Director Sapanai asked if the software had the capability to monitor the amount of water entering the wastewater system. Mr. Dinges stated that it calculates the levels but not the actual input. Director Tye asked what problems, if any, could be expected regarding multiple dial ups during failure and the increased costs associated with them. Mr. Dinges said that the District system would have a block built in to avoid this problem. Director Sapanai asked about computer memory requirements: Mr. Dinges stated that a new computer would not be required. Treasurer Boucke suggested that the purchase be considered in June if funds were available. The Board, by consensus, approved the purchase.
  2. Initial Review of Draft Fiscal 2004-2005 Budget: Treasurer Boucke stated that she had met with Mr. Dinges and Ms. Schauf to review the budget line-by-line. Mr. Dinges summarized the Manager's Report stating that the budget does not reflect a rate increase, that overall water usage revenue had decreased, and that the State may be taking 25% of unencumbered apportionment tax revenue. The Board discussed the employee wage and benefit plan, cost of living adjustment calculations and formulas, cost of living adjustment and merit increase definitions.
  3. Review of District Candidate Statement Policy: Mr. Dinges summarized the Manager's Report. The Board directed the removal of item 2 from the resolution that limited the number of words in the Statement of Qualifications. Motion to adopt Resolution GB-2004-06 with amendment made by Director Sapanai, seconded by Director Tye, adopted by unanimous vote.
  4. Review of District Investment Policy: The Board discussed the Black Rock Fund rating for the District Bonds.
  5. Review of Status of Failed Wastewater Systems: Mr. Dinges stated that a lien would be attached to 28 Calle del Pinos on June 7, 2004 if construction had not begun by that date. Mr. Dinges summarized the status of various systems under direction to abate a nuisance and the current situation at 43 Arenal. The Board discussed issues regarding the failed system at 275 Calle del Mar.

I.    CLOSED SESSION/RETURN TO OPEN SESSION/PUBLIC HEARING

  1. Review of the General Manager's Contract and Employee Matters: The Board met in closed session to review amendments to the General Manager's contract and to review employee matters and benefits for Fiscal 2004-2005. The Board came out of closed session and President Veit stated that the employee matters issue would be continued to the next Workshop meeting and that staff was asked to clarify the cost of living and to obtain a definitive answer from PERS regarding the maximum liability to the District for the proposed increase from 2% to 2.7%. President Veit stated that the General Manager's contract resolution would be voted on at this time. Motion to approve the General Manager's contract with the stipulations that the contract will include all changes recommended by District counsel, will accurately reflect the salary amount as of July 1, 2004, will include additional language to section 10-f, will exclude the co-pay reference in section 9-e, and adoption of Resolution GB-2004-07 Amending the General Manager's Contract made by Director Sapanai, seconded by Director Tye, adopted by unanimous vote.

J.    COMMITTEE REPORTS

None.

K.    MANAGER'S REPORT

None.

L.    ADJOURNMENT

Motion to adjourn made by Director Tye, seconded by Director Zell, meeting adjourned at 12:25 p.m. by unanimous vote.




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