SATURDAY, MAY 29, 2004
A. CALL TO ORDER/ROLL CALL
President Joseph Veit called a regular meeting of the Board of Directors of the Stinson Beach County Water
District to order at 9:42 a.m. on Saturday, May 29, 2004, at the District Office located at 3785 Shoreline
Highway in Stinson Beach, California.
Joseph Veit, President
Jim Zell, Vice President
Charles Dutkin, Director
Elizabeth Sapanai, Director
Scott Tye, Director
Richard Dinges, General Manager/Secretary to the Board
B. PUBLIC EXPRESSION
Mr. Joseph Veit, of 6480 Panoramic, stated that the District easement had been encroached upon in the
area of 7000 Panoramic Highway and directed staff to notify the owner to remove all items within 30 days.
Mr. Jeffrey Trotter, of Shakespeare at Stinson, stated that SAS was in complete compliance with Marin
County planning, that a seven year use permit had been granted and asked to meet with the General
Manager to discuss extending the three year permit granted by the SBCWD. Director Sapanai stated that
there was some disagreement regarding complete compliance requirements and asked Mr. Trotter if he had
moved the fire exit as requested by the County. Mr. Trotter stated that he had not moved the exit.
C. SETTING OF AGENDA
Motion to adopt the agenda as presented, made by Director Zell, seconded by Director Tye, agenda adopted
by unanimous vote.
D. APPROVAL OF MINUTES
Motion to approve April 17, 2004 minutes with amendment made by Director Zell, seconded by Director Tye,
approved by unanimous vote.
E. APPROVAL OF DISBURSEMENTS
Motion to approve April, 2004 disbursements made by Director Zell, seconded by Director Tye, approved by
F. FINANCIAL STATEMENTS
Treasurer, Barbara Boucke summarized the financial statements as of March 31, 2004, and answered
questions from the Board.
G. PUBLIC HEARING
Adoption of Resolution WW-2004-06 Directing the Abatement of a Nuisance at Property Located at 144
Seadrift Road, AP# 195-041-15, Richard Volk, Owner: Director Sapanai asked about the financial effects of
capping the system considering the demolition was to begin within 30 days. Mr. Dinges stated that he has
recommended capping of the system because he was concerned about possible occupation of the residence
and possible health risk. Motion to adopt Resolution WW-2004-6, Directing the Abatement of a Nuisance,
made by Director Zell, seconded by Director Tye, adopted by unanimous vote.
Adoption of Resolution GB-2004-05 Proposing an Election and Consolidating Said Election with the
County: Motion to adopt Resolution GB-2004-05, made by Director Sapanai, seconded by Director Zell,
adopted by unanimous vote.
H. GENERAL BUSINESS
Review of Telemetry Software Proposal: Mr. Dinges summarized the Manager's Report stating that this
system was well established and that there was a high level of technical support. Mr. Dinges clarified that
this telemetry software was for both the water treatment plant and the individual onsite wastewater systems,
that the base fees for individuals with telemetry would be reviewed, and that the software would be
purchased in July. Director Tye asked what the cost would be to the telemetry customer; Mr. Dinges stated
that it would be approximately $3.00 per billing cycle. Mr. Dinges stated that there would be an additional
software cost of $9,100.00 incurred in the future, above the current cost of $16, 977, and that he was
currently negotiating the training fees. Director Sapanai asked if the software had the capability to monitor
the amount of water entering the wastewater system. Mr. Dinges stated that it calculates the levels but not
the actual input. Director Tye asked what problems, if any, could be expected regarding multiple dial ups
during failure and the increased costs associated with them. Mr. Dinges said that the District system would
have a block built in to avoid this problem. Director Sapanai asked about computer memory requirements:
Mr. Dinges stated that a new computer would not be required. Treasurer Boucke suggested that the
purchase be considered in June if funds were available. The Board, by consensus, approved the purchase.
Initial Review of Draft Fiscal 2004-2005 Budget: Treasurer Boucke stated that she had met with Mr.
Dinges and Ms. Schauf to review the budget line-by-line. Mr. Dinges summarized the Manager's Report
stating that the budget does not reflect a rate increase, that overall water usage revenue had decreased, and
that the State may be taking 25% of unencumbered apportionment tax revenue. The Board discussed the
employee wage and benefit plan, cost of living adjustment calculations and formulas, cost of living
adjustment and merit increase definitions.
Review of District Candidate Statement Policy: Mr. Dinges summarized the Manager's Report. The Board
directed the removal of item 2 from the resolution that limited the number of words in the Statement of
Qualifications. Motion to adopt Resolution GB-2004-06 with amendment made by Director Sapanai,
seconded by Director Tye, adopted by unanimous vote.
Review of District Investment Policy: The Board discussed the Black Rock Fund rating for the District
Review of Status of Failed Wastewater Systems: Mr. Dinges stated that a lien would be attached to 28
Calle del Pinos on June 7, 2004 if construction had not begun by that date. Mr. Dinges summarized the
status of various systems under direction to abate a nuisance and the current situation at 43 Arenal. The
Board discussed issues regarding the failed system at 275 Calle del Mar.
I. CLOSED SESSION/RETURN TO OPEN SESSION/PUBLIC HEARING
Review of the General Manager's Contract and Employee Matters: The Board met in closed session to
review amendments to the General Manager's contract and to review employee matters and benefits for
Fiscal 2004-2005. The Board came out of closed session and President Veit stated that the employee
matters issue would be continued to the next Workshop meeting and that staff was asked to clarify the cost
of living and to obtain a definitive answer from PERS regarding the maximum liability to the District for the
proposed increase from 2% to 2.7%. President Veit stated that the General Manager's contract resolution
would be voted on at this time. Motion to approve the General Manager's contract with the stipulations that
the contract will include all changes recommended by District counsel, will accurately reflect the salary
amount as of July 1, 2004, will include additional language to section 10-f, will exclude the co-pay reference
in section 9-e, and adoption of Resolution GB-2004-07 Amending the General Manager's Contract made by
Director Sapanai, seconded by Director Tye, adopted by unanimous vote.
J. COMMITTEE REPORTS
K. MANAGER'S REPORT
Motion to adjourn made by Director Tye, seconded by Director Zell, meeting adjourned at 12:25 p.m. by