SBCWD BOARD MEETING MINUTES


REGULAR MEETING
SATURDAY, JUNE 26, 2004

A.    CALL TO ORDER/ROLL CALL

President Joseph Veit called a regular meeting of the Board of Directors of the Stinson Beach County Water District to order at 9:42 a.m. on Saturday, June 26, 2004, at the District Office located at 3785 Shoreline Highway in Stinson Beach, California.

Directors present:
Joseph Veit, President
Jim Zell, Vice President
Charles Dutkin, Director
Elizabeth Sapanai, Director
Scott Tye, Director

Treasurer Present:
Barbara Boucke

Staff present:
Richard Dinges, General Manager/Secretary to the Board
Raven Schauf, Recording Secretary

B.    PUBLIC EXPRESSION

Mr. Charles Dutkin, of 181 Dipsea Road, asked that a discussion item regarding the regulations governing backflow testing frequency be scheduled for a future workshop meeting.
Mr. Joseph Veit, of 6480 Panoramic Highway, asked that the motorcycle noise nuisance issue be addressed by the Stinson Beach Traffic Committee.
Ms. Elizabeth Sapanai, of 6986 Panoramic Highway, asked that the District address the issue of additional safety signage on Panoramic Highway near the Black Rock Road intersection.

C.    SETTING OF AGENDA

Motion to revise the agenda in the following order from first to last, item 8 Leak Reduction, item 5 SAS, item 7 Easement, item 2 Retirement, item 3 Employee Benefit, item 1 Budget, item 4 Tax Limit, item 6 Bid Proposal, made by Director Zell, seconded by Director Tye, agenda revised by unanimous vote.

D.    APPROVAL OF MINUTES

Motion to approve May 5, 2004 minutes made by Director Sapanai, seconded by Director Tye, approved by unanimous vote.
Motion to approve May 29, 2004 minutes made by Director Sapanai, seconded by Director Tye, approved by unanimous vote.

E.    APPROVAL OF DISBURSEMENTS

Motion to approve May, 2004 disbursements made by Director Sapanai, seconded by Director Tye, approved by unanimous vote.

F.    GENERAL BUSINESS

  1. Granting of a Water Use Charge Reduction for Property Located at 220 Calle del Mar, AP# 195-175-13, J. Michael and Marjorie Matthews, Owners: Mr. Dinges summarized the Manager's Report recommending a 75% reduction. The Board discussed leak volume, soil conditions, owner leak detection, and owner response time. Director Tye suggested that the applicant install an auxiliary meter display unit at the property. Mr. Matthews responded to questions regarding the locations of multiple leaks. Motion to grant a 90% water use reduction made by Director Dutkin, motion died for lack of a second. Motion to grant a 75% water use reduction with a payment plan option for the remaining balance made by Director Tye, seconded by Director Zell, granted by unanimous vote.

G.    CLOSE GENERAL BUSINESS/OPEN PUBLIC HEARING

  1. Discussion Regarding A Waiver Application for Property Located at 15 Calle del Mar, George and Joanne Hasler, Owners, Jeffrey Trotter, Applicant: Director Tye stated that he was recusing himself regarding decision making for this item. Mr. Dinges summarized the Manager's Report recommending partial approval of the waiver requests. Director Sapanai requested that the applicant submit the current 990 form and a list of the SAS Board of Directors to verify the non-profit status in response to the applicant's request to reduce the waiver application fee. The Board asked for clarification regarding the non-profit status of SAS, County permit expiration dates, attendance limits, parking issues, creek setbacks and Thursday evening patronage as outlined in condition 2-L of the County permit. The Board expressed concerns regarding building tenant disputes.
    Mr. Trotter stated that he was requesting a five year extension to the SBCWD Resolution WW-2002-04 regulating the use of temporary toilets from the expiration date of April 30, 2005 to be extended to April 30, 2010. Mr. Trotter further stated that all previous requests had been approved by both the SAS AdHoc Committee and the Board of Supervisors, and that SAS was in compliance. Director Veit stated that there were times when SAS was not in compliance, particularly when an unpermitted building was located in the stream conservation area. Director Veit clarified that the lessee at the property is Jeffrey Trotter (not SAS) and that Mr. Trotter is not a non-profit.
    Director Veit stated that this extension would permit an expiration date two years longer than the County permit expiration date and that the District does not want to be used for leverage to obtain a permit from the County. Director Sapanai suggested continuing this item until a document from the County approving the items as listed in the waiver application letter from SAS dated June 11, 2004 was received by the District. Director Veit suggested that the District initiate a letter to the County Planning asking for clarification regarding permit discrepancies and for current requests and to "cc" all concerned parties.
    Mr. Roger Hurt, of the Stinson Beach Village Association, and representing other conservation related agencies, stated that the Board of Supervisors had issued a letter stating that although SAS had not met all of the water conservation area setbacks, the County was considering SAS in compliance, submitted a response letter dated April 17, 2004 requesting enforcement of the 45 foot stream conservation area setback, and stated that Supervisor Kinsey would respond in writing. Mr. Hurt further stated that the SAS is not in compliance with conditions 3 and 4 of the Board of Supervisors Resolution and requested that the Board deny any requests from SAS and withhold any approvals until the stream conservation issue is solved.
    The Board agreed by consensus to direct the General Manager to initiate a letter to the County regarding current compliance issues, confirming all permit expiration dates and all proposed SAS requests, and to continue this issue upon receipt of a response from the County.

H.    REOPEN GENERAL BUSINESS

  1. Discussion Regarding Easement Issues at 7000 Panoramic Highway, AP# 195-233-10, Wendy Hunt, Owner: Director Sapanai recused herself for this item and left the room. Mr. Dinges summarized the Manager's Report recommending execution of a written agreement with the owner regarding the fence and stated that he had reviewed the site prior to the meeting and had discovered additional fencing had been installed.
    Mr. Dave Horning, representative for the owner, stated that the new portion of the fence is within the District's easement and that Mr. Dinges had verbally approved the location at an earlier date.
    Mr. Roger Hurt, of 6986 Panoramic, stated that he had concerns regarding the planting of wisteria and rosemary along the fence as it encroaches on the easement and forces transient traffic to park on his side of the road, and further stated that the road should be treated as a road and not a garden.
    The Board discussed liability issues, access by other agencies such as the Fire Department, Public Utility easement rights, vegetation trimming responsibility, easement enforcement and maintenance issues. Motion to direct the General Manager to draft a formal agreement and Resolution, and to bring the Resolution to the Board at a future meeting, made by Charles Dutkin, seconded by Director Zell, approved by unanimous vote.

I.    REOPEN PUBLIC HEARING

  1. Adoption of Resolution of Intention to Amend calPERS Contract to 2.7% at 55: Director Zell summarized the events regarding the proposed increase to the calPERS retirement benefit package. Motion to approve the Resolution of intent made by Director Sapanai, seconded by Director Tye. Director Dutkin stated that the current benefits package was already more than adequate and outlined calculations that were substantially higher than the presented calculations. Director Dutkin summarized cost of living percentage increases over the last three years and suggested that if the retirement plan was implemented, concurrent wages should remain stagnant. Mr. Dinges reviewed the financial effect the proposed retirement plan would have on the budget. The Board further discussed the financial figures, concerns regarding the actuarial calculations, $5,000.00 per year cap on the expenditure, and possible alternatives to adopting the Resolution. The Board directed the General Manger to clarify the annual monetary increase with the actuarial staff at calPERS. Motion to approve the Resolution of Intent made by Director Sapanai, seconded by Director Tye, approved by majority vote, Sapanai, Tye, Veit, and Zell in favor, Dutkin against.
  2. Adoption of Resolution GB-2004-08 Establishing an Employee Benefit Program for Fiscal 2004-2005: Mr. Dinges summarized the Manager's Report. The Board discussed the proposed new position, the reduction of one position to part time, subsequent proposed overall budget adjustments to salary, resolution modification, Motion to adopt Employee Benefits Resolution GB-2004-08 with pending amendments to the Retirement Benefit (PERS) and other sections made by Director Sapanai, seconded by Director Tye, adopted by majority vote, Sapanai, Tye, Veit, and Zell in favor, Dutkin against.
  3. Adoption of Resolution GB-2004-09 Adopting the Fiscal 2004-2005 Operating and Capital Budget: Mr. Dinges summarized the Manager's report, recommending adoption of the Resolution. Motion to adopt Budget Resolution GB-2004-09 made by Director Sapanai, seconded by Director Zell, adopted by majority vote, Sapanai, Tye, Veit, and Zell in favor, Dutkin against.
  4. Adoption of Resolution GB-2004-10 Establishing the Fiscal 2004-2005 Appropriation Limit: Motion to adopt Gann Resolution GB-2004-10 made by Director Sapanai, seconded by Director Tye, adopted by unanimous vote.
  5. Adoption of Resolution GB-2004-11 Accepting a Bid Proposal from Fort Bragg Electric for Mechanical and Electrical Work at Alder Grove Well in the Amount of $128,420.00: Dinges summarized the Manager's report. Motion to adopt the Bid Acceptance Resolution made by Director Tye, seconded by Director Dutkin, adopted by unanimous vote.

J.    COMMITTEE REPORTS

None.

K.    MANAGER'S REPORT

Mr. Dinges commended Toby Bisson, District Field Foreman, for doing an excellent job on the Alder Grove Well Project.

L.    ADJOURNMENT

"Gail Bennett" motion to adjourn made by Director Tye, seconded by Director Dutkin, meeting adjourned at 12:35 p.m. by unanimous vote.




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