SBCWD BOARD MEETING MINUTES


SPECIAL MEETING
WEDNESDAY, JULY 6, 2005

A.    CALL TO ORDER/ROLL CALL

President Jim Zell called a Special meeting of the Board of Directors of the Stinson Beach County Water District to order at 5:00 p.m. on Wednesday, July 6, 2005, at the District Office located at 3785 Shoreline Highway in Stinson Beach, California.

Directors present:
Jim Zell, President
Scott Tye, Vice President
John Gilbert, Director
Elizabeth Sapanai, Director
Joe Veit, Director

Treasurer Present:
Barbara Boucke

Staff present:
Richard Dinges, General Manager/Secretary to the Board

B.    PUBLIC EXPRESSION

None.

C.    MANAGER'S REPORT

Mr. Dinges stated that the Coastal Commission will be meeting in San Diego regarding the Seadrift Bulkhead and that he had concerns regarding setbacks. Director Veit suggested that an alternative option would be to apply to the Coastal Commission with a request to replace the existing bulkhead board for board with hardwood, as an ongoing permit, which would alleviate the setback issue. Director Tye clarified California Coastal Commission permit procedure. Director Sapanai suggested that the District comment on the project, stating it's objections by both e-mail and fax prior to Friday.
Mr. Dinges stated that he is currently reviewing candidates for the District Wastewater Engineer position. The Board expressed concerns regarding assurance that the candidate performs field inspections and conflict of interest issues with Stuber/Stroeh. The Board directed staff to bring the final candidates in front of the Board.
Mr. Dinges reported that Alder Grove Well is operational.

D.    SETTING OF AGENDA

Motion to adopt the agenda as presented made by Director Sapanai, seconded by Director Veit, adopted by unanimous vote.

E.    APPROVAL OF MINUTES

Motion to Approve May 4, 2005 minutes made by Director Sapanai, seconded by Director Veit, approved by unanimous vote.
Motion to Approve May 28, 2005 minutes with amendments made by Director Sapanai, seconded by Director Tye, approved by unanimous vote.

F.    APPROVAL OF DISBURSEMENTS

The Board discussed disbursements related to co-pay and requested clarification regarding an ending payroll item. Motion to approve May, 2005 disbursements made by Director Tye, seconded by Director Sapanai, approved by unanimous vote. The Board reviewed submitted Board Member Compensation Requests.
Motion to approve the four compensation requests with an amendment to Director Tye's May request made by Director Sapanai, seconded by Director Tye, approved by unanimous vote. By consensus, the Board approved attendance of West Nile Virus meetings by Director Tye on an every other month basis.

G.    PUBLIC HEARING

  1. Adoption of Resolution GB-2005-06 Establishing the Fiscal 2005-2006 Appropriation Limit: Director Veit stated that the proposed limit was derived using the prescribed formula and was quite adequate for the District. Motion to adopt Gann Limit Resolution GB-2005-06 made by Director Veit, seconded by Director Tye, adopted by unanimous vote.
  2. Adoption of Resolution GB-2005-07 Establishing Rates, Fees and Charges Related to Water and Wastewater Services: Mr. Dinges summarized the General Manager's Report recommending adoption of the Resolution. The Board discussed the process to establish wastewater related fees. Motion to approve Resolution GB-2005-07 made by Director Veit, seconded by Director Gilbert, approved by unanimous vote.
  3. Adoption of Resolution GB-2005-08 Adopting the Fiscal 2005-2006 Operating and Capital Budget: Mr. Dinges summarized the Manager's Report, recommending adoption of the Resolution. The Board discussed telemetry program advantages, disadvantages, concerns, and cost factors. Motion to adopt Budget Resolution GB-2005-08 made by Director Veit, seconded by Director Gilbert, adopted by unanimous vote.
  4. Adoption of Resolution GB-2005-09 Approving a Negative Declaration Related to Title IV Onsite Wastewater Management Code: Mr. Dinges summarized the General Manager's Report recommending adoption of the Resolution. Motion to adopt Negative Declaration Resolution GB-2005-09 made by Director Sapanai, seconded by Director Tye, adopted by unanimous vote.
  5. Adoption of Ordinance 2005-02 Amending Title IV Ordinance 2000-01 and Revising and Updating the Wastewater Code: Director Sapanai summarized public comments and stated that revisions were made according to SWRQCB comments. Motion to adopt Ordinance 2005-02 made by Director Sapanai, seconded by Director Tye, adopted by unanimous vote.
  6. Continuation of Consideration of CAD Mapping Contract with Macadam Black: Mr. Dinges summarized the Manager's Report recommending adoption of the Resolution. Mr. Dinges clarified that Mr. Black would map details such as pavement edging, drain ways, and valves, and clarified that 30% of waterlines within Stinson Beach had been replaced to date. Director Sapanai suggested that the compensation clause of the contract be revised to more precise specifications, that the hourly price vs. contract cost be clarified, and that no drive time should be covered. The Board directed staff to further clarify the specifics of the contract including which days of the week the work would be performed and at what location. The Board discussed cost and time factors. Motion to continue this item and to revise the contract specifics made by Director Tye, seconded by Director Veit, motion approved by unanimous vote.
  7. Continuation of Consideration of a Franchise Agreement Contract Assignment from Shoreline Disposal to USA Waste: Mr. Dinges summarized the Manager's Report recommending adoption of the Resolution. The Board directed the General Manager to ensure that the District will continue to receive reimbursement for all Shoreline Disposal related expenses form District counsel and to continue the item.
  8. Continuation of Consideration of General Manager's Contract: Mr. Dinges requested that this item be continued. Director Zell stated that he had revised the Draft General Manager's Contract according to the Board approved changes. The item was continued.

H.    COMMITTEE REPORTS

Director Sapanai presented the Draft Board Compensation Memorandum. Board members commented on the draft policy and directed Staff to continue this item to the next meeting.
Director Veit, of the Financial Committee, stated that the District credit card expenses were being more intensely scrutinized, and that certain types of expenditures needed to be curtailed. Director Tye suggested that the Financial Committee set a procurement procedure. Director Gilbert suggested that the credit card be used with more stringent spending parameters and that a formal document be submitted with each expense receipt.

I.    ADJOURNMENT

Motion to adjourn made by Director Veit, seconded by Director Tye, meeting adjourned at 6:50 p.m. by unanimous vote.




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