SBCWD BOARD MEETING MINUTES


REGULAR MEETING
SATURDAY, JULY 23, 2005

A.    CALL TO ORDER/ROLL CALL

President Jim Zell called a Regular meeting of the Board of Directors of the Stinson Beach County Water District to order at 9:30 a.m. on Saturday, July 23, 2005, at the District Office located at 3785 Shoreline Highway in Stinson Beach, California.

Directors present:
Jim Zell, President
Scott Tye, Vice President
John Gilbert, Director
Elizabeth Sapanai, Director
Joe Veit, Director

Treasurer Present:
Barbara Boucke

Staff present:
Richard Dinges, General Manager/Secretary to the Board
Raven Schauf, Recording Secretary

B.    PUBLIC EXPRESSION

Dr. Elizabeth Goldblatt, of the West Marin Mosquito Control Committee, summarized a history of the Committee and summarized research conducted regarding pesticides. Dr. Goldblatt stated that the Committee was working towards endorsement of a protocol by representatives of all areas of West Marin and expressed concerns regarding the use of methoprene. The Board directed Staff to continue this item at the next Workshop Meeting.

C.    MANAGER'S REPORT

Mr. Dinges stated that the Alder Grove Well problems with the automatic valves would be assessed by Cla- Valve and that the final well inspection would be conducted in the near future. Mr. Dinges further stated that 350 feet of waterline has been installed in Seadrift and that a breakdown of related construction costs would be available next week. Mr. Dinges stated that the Treatment Plant would be open for bid on September 1, 2005, that the Pipeline Removal in Bolinas Lagoon is scheduled for August conditional on approval of one remaining permit from CalTrans, that he was currently interviewing candidates for the Wastewater Engineering position, and that the Capital Improvement schedule would be presented at the August or September Workshop Meeting.

D.    SETTING OF AGENDA

Motion to adopt the agenda as presented made by Director Sapanai, seconded by Director Veit, adopted by unanimous vote.

E.    APPROVAL OF MINUTES

Motion to approve June 8, 2005 minutes with amendments made by Director Sapanai, seconded by Director Tye, approved by unanimous vote.
Motion to approve June 25, 2005 minutes with amendments made by Director Sapanai, seconded by Director Veit, approved by unanimous vote.

F.    APPROVAL OF DISBURSEMENTS

Motion to approve the June, 2005 disbursements made by Director Veit, seconded by Director Sapanai, approved by unanimous vote.
Motion to approve the submitted Board Member Compensation Requests made by Director Zell, seconded by Director Sapanai, approved by unanimous vote.

G.    FINANCIAL STATEMENTS

Ms. Raven Schauf summarized each fund of the un-audited Financial Statements at June 30, 2005 and presented a cash flow report at June 30, 2005.

H.    PUBLIC HEARING

  1. Adoption of Resolution WW-2005-06 Granting of a Waiver Request for Property Located at 136 Seadrift Road, AP# 195-041-40, Niehaus Trust, Joseph and Karen Niehaus, Owners: Director Sapanai stated that she could not make finding number two under the variance findings and suggested that simultaneously the application be treated as a waiver and a renewal of the old sandfilter system application, thus it would not be necessary to consider increased conditioned space on the property. Director Sapanai further stated that according to the newly adopted Title IV Onsite Wastewater Management Code, a sandfilter system is considered standard, and when a standard system can be installed on the property, then an alternative system may be used, as long as there is no intention of using the alternative system in order to increase or intensify the use. Director Tye requested that the reference to a UV disinfection unit be deleted from the application by the designer. Motion to adopt a resolution granting the request as a waiver with the conditions suggested by District Staff and to grant an extension of the original sandfilter system application made by Director Sapanai, seconded by Director Veit, granted by unanimous vote.
  2. Adoption of Resolution GB-2005-10 Approving a Contract with Macadam Black for CAD Mapping Services: The Board discussed further language revisions to the contract for clarification purposes. Motion to adopt the contract Resolution including the suggested revisions to the contract subject to review by the legal committee, made by Director Veit, seconded by Director Gilbert, approved by unanimous vote.
  3. Adoption of Resolution GB-2005-11 Approving a Franchise Agreement Contract Assignment from Shoreline Disposal to USA Waste: The Board discussed previous negotiations and the franchise fee. Motion to adopt the contract assignment resolution made by Director Sapanai, seconded by Director Gilbert, approved by unanimous vote.
  4. Adoption of Resolution GB-2005-12 Establishing That Rates and Charges are Sufficient to Generate Subscribed Revenue as Required for the SDWSRF Project Loan: Mr. Dinges summarized the Manager's Report recommending adoption of the resolution. Motion to adopt the resolution made by Director Sapanai, seconded by Director Tye, adopted by unanimous vote.

I.    GENERAL BUSINESS

  1. Denial of Water Use Charge Reduction Request for Property Located at 24 Avenida Las Baulinas, AP# 195-112-07, Robert Erteman, Owner: Mr. Dinges summarized the Manager's Report recommending denial of the request. The Board discussed the circumstances of the water loss, the potential for further loss and the extent of repairs. Motion to deny the reduction and to provide terms over one to two years made by Director Gilbert, seconded by Director Veit, denied by unanimous vote.
  2. Discussion of Proposal Submitted by Stetson Engineers for Services to Update the Urban Water Management Plan: Mr. Dinges summarized the Manager's Report recommending approval by resolution at a future date. Motion to approve the proposal and to proceed with contract negotiations made by Director Sapanai, seconded by Director Veit, approved by unanimous vote.
  3. Review of the Draft Board Member Compensation Policy: Director Sapanai summarized the current draft policy, asked for further input from Board Members, and suggested that Title II be revisited in the near future. Director Tye stated that historically there had been a Public Relations Committee and requested that both the Emergency Operations Committee and the Grant & Government Relations Committee continue to be established as standing committees. The Board discussed various ways to compensate members, flat rates, budget constraints, motivation, accountability, perception by rate payers, and procedural issues. Director Sapanai stated that she would coordinate submitted comments and then review the draft policy with the personnel committee.

I.    CLOSED SESSION/RETURN TO OPEN SESSION

  1. Review of Conference with Legal Counsel - Anticipated Litigation: The Board and the General Manager met in closed session.
  2. Review of the General Manger's Contract: The Board and the General Manager met in closed session.

The Board returned to Open Session.
President Zell stated that as regards item 8, the Board shall proceed with District counsel's recommendation. President Zell stated that as regards item 9, the General Manager will confer with his counsel, this item will be continued, and that the General Manager will have comment to the Board no later than August 10, 2005.

J.    COMMITTEE REPORTS

Director Gilbert, Water Engineering Committee, stated that he had met with Mr. Dinges regarding engineering expenses, that he would generate a report summarizing their findings and outlined Krieger & Stewart Engineering Inc. expenses to date. The Board discussed future procedure and budgeting issues.
Director Tye, Grant & Government Relations Committee, updated the Board on current West Nile Virus Task Force activities and reminded the Board that this issue would be discussed at the August Workshop Meeting. Director Tye stated that California Coastal Commission had responded to District comments regarding the Seadrift Bulkhead and that the response was included in the packet.
Director Zell, Representative to the Bolinas-Stinson Resource Recovery Project, stated that the resource center is currently experiencing dumping of waste and hazardous objects from non-West Marin sources.
Director Zell stated that this is a serious safety concern and may affect expenses related to additional labor to pre-sort the green waste.
Director Veit, Finance & Budget Committee, stated that the committee was currently drafting a District spending policy.

K.    ADJOURNMENT

"Gail Bennett" motion to adjourn made by Director Sapanai, seconded by Director Veit, meeting adjourned at 12:45 p.m. by unanimous vote.




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