SBCWD BOARD MEETING MINUTES


REGULAR MEETING
SATURDAY, AUGUST 20, 2005

A.    CALL TO ORDER/ROLL CALL

President Jim Zell called a Regular meeting of the Board of Directors of the Stinson Beach County Water District to order at 9:45 a.m. on Saturday, August 20, 2005, at the District Office located at 3785 Shoreline Highway in Stinson Beach, California.

Directors present:
Jim Zell, President
Scott Tye, Vice President
Elizabeth Sapanai, Director
Joe Veit, Director

Directors absent:
John Gilbert, Director

Treasurer Present:
Barbara Boucke

Staff present:
Richard Dinges, General Manager/Secretary to the Board
Raven Schauf, Recording Secretary

B.    PUBLIC EXPRESSION

None.

C.    MANAGER'S REPORT

Mr. Dinges stated that the wastewater seminar would be held in Seattle on September 19th and 20th. Director Sapanai stated that she would like to attend. Mr. Dinges stated that he had interviewed candidates for the District wastewater engineer position. The Board directed the General Manager to ask the final applicant to attend the next workshop meeting.
Mr. Dinges stated that Alder Grove Well is complete and that a completion notice will be posted, that he would be drafting a letter to Barry Smith responding to the West Marin Mosquito Control Committee, that he was in the process of negotiating with E & M electric to reduce the contract price for panel protocol, and that there was an energy conservation seminar in Santa Clara. Director Tye stated that he would attend that seminar and gather information regarding grant possibilities. Mr. Dinges stated that he would submit a two-year capital improvement plan to the financial committee on August 23rd and a five-year capital improvement plan in two weeks.

D.    SETTING OF AGENDA

Motion to revise the agenda, moving item L Committee Review, ahead of item J Closed Session, made by Director Veit, seconded by Director Sapanai, adopted by unanimous vote.

E.    APPROVAL OF MINUTES

Approval of July 6, 2005 minutes was continued until the next regular meeting. Director Veit asked if the Waste Management contract assignment had been processed. The Board discussed the assignment parameters, liability issues and possible contract conflicts and verified that the assignment had been completed.
Motion to approve the July 23, 2005 minutes with amendment made by Director Veit, seconded by Director Tye, approved by unanimous vote.

F.    APPROVAL OF DISBURSEMENTS

Motion to approve the July, 2005 disbursements made by Director Veit, seconded by Director Tye, approved by unanimous vote.
The Board discussed the status of a meeting held on August 5, 2005 and clarified that the Board should be diligent in directing committees to meet and in directing members to attend outside meetings. The Board further discussed the Board Member compensation policy, incentives, meeting attendance validity and meeting definitions.
Motion to approve the submitted Board Member Compensation Requests made by Director Veit, seconded by Director Tye, approved by unanimous vote.

G.    FINANCIAL STATEMENTS

Ms. Raven Schauf summarized the audited Financial Statements at June 30, 2005 and presented a cash flow report at July 30, 2005. Ms. Boucke explained variable aspects of depreciation. The Board discussed possibly budgeting for depreciation in the future, the impact of reserves, validation of rate increases, and net assets.

H.    PUBLIC HEARING

  1. Adoption of Resolution WW-2005-07, Directing the Abatement of a Nuisance at 90 Buena Vista, AP# 195- 175-11, Eilleen Johnston, Owner: Mr. Richard Dinges summarized the Manager's Report recommending adoption of the resolution. Motion to adopt resolution WW-2005-07, directing the abatement of a nuisance, made by Director Veit, seconded by Director Tye, adopted by unanimous vote.
  2. Adoption of Resolution WW-2005-08, Directing the Abatement of a Nuisance at 8 Francisco Patio, AP# 195-104-06, Richard and Stacy Mogan, Owners: Mr. Richard Dinges summarized the Manager's Report recommending adoption of the resolution. The Board discussed the lack of response by the owner, directed the General Manager to terminate water service, and to notify the owner of Board action. Motion to adopt resolution WW-2005-08, directing the abatement of a nuisance, made by Director Veit, seconded by Director Tye, adopted by unanimous vote.
  3. Adoption of Resolution GB-2005-13 Approving a Contract in the Amount of $35,810. with Stetson Engineers to Update the Urban Water Management Plan and to Prepare a Water Supply and Demand Option Report: Mr. Dinges clarified that task #2 was related to legal issues. Director Tye requested that Task #1 be more defined, that the scope of work be more defined, and that Stetson Engineers review the District Title III Water Policy as it relates to Task #2. The Board discussed expensing vs. capitalizing the contract. The Finance Committee suggested that expensing might be the more prudent option and stated that they would review the matter further in committee. Motion to adopt resolution WW-2005-13, approving the contract, made by Director Sapanai, seconded by Director Tye, approved by unanimous vote.
  4. Adoption of Resolution GB-2005-14 Approving Filing of a Completion Notice for Alder Grove Well: Motion to adopt resolution GB-2005-14, approving completion, made by Director Veit, seconded by Director Sapanai, approved by unanimous vote.

I.    GENERAL BUSINESS

  1. Review of the Draft SBCWD Emergency Response Plan: Ms. Raven Schauf summarized the revisions made to the draft plan. Mr. Dinges clarified that there are three types of emergency radio transmissions and that they all required different terminology. Director Tye suggested that a glossary of terms and acronyms be added.
  2. Review of Status of Failed Wastewater Systems: Mr. Dinges summarized the failed wastewater systems list stating that he would perfect the lien within seven days for 275 Calle del Mar, that the telemetry parameters would be adjusted at 5 Sacramento Patio, and that revised plans had been submitted for 3265 Shoreline Highway.
  3. Review of the Draft Board Member Compensation Policy: Director Sapanai stated that she would meet with the Personnel Committee to review the policy further for revision when Title II is revisited.

L.    COMMITTEE REPORTS

The Board directed the Financial Committee to meet on August 23, 2005 to final the draft audit and to review the two-year capital budget. Director Veit stated that the Financial Committee would be drafting a procurement policy.
The Board directed the Personnel and Legal Committee to meet at a date unknown to revise Title II.
The Board tentatively scheduled the Adler Grove Well dedication for the October Regular Meeting.

J.    CLOSED SESSION/RETURN TO OPEN SESSION

  1. Review of the General Manger's Contract: The Board and the General Manager met in closed session.

The Board returned to Open Session.
President Zell stated that Mr. Dinges would sign the General Manager Employment Contract.

K.    RETURN TO PUBLIC HEARING

  1. Adoption of Resolution GB-2005-15 Approving the General Manager Employment Contract: Motion to adopt resolution GB-2005-15, approving the General Manager Employment Contract, made by Director Zell, seconded by Director Veit, approved by unanimous vote.

M.    ADJOURNMENT

Motion to adjourn made by Director Zell, seconded by Director Veit, meeting adjourned at 12:03 p.m. by unanimous vote.




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