SBCWD BOARD MEETING MINUTES


REGULAR MEETING
SATURDAY, OCTOBER 29, 2005

A.    CALL TO ORDER/ROLL CALL

President Jim Zell called a Regular meeting of the Board of Directors of the Stinson Beach County Water District to order at 9:35 a.m. on Saturday, October 29, 2005, at the District Office located at 3785 Shoreline Highway in Stinson Beach, California.

Directors present:
Jim Zell, President
Scott Tye, Vice President
John Gilbert, Director
Elizabeth Sapanai, Director

Directors absent:
Joe Veit, Director

Treasurer present:
Barbara Boucke

Staff present:
Richard Dinges, General Manager/Secretary to the Board
Raven Schauf, Recording Secretary

B.    PUBLIC EXPRESSION

None.

C.    MANAGER'S REPORT

Mr. Dinges stated that he met with Amy Parvanno of WRA and requested that the required monitoring be reduced to one year for the lagoon pipeline replacement project. Mr. Dinges stated that the Financial Committee had approved the $14, 205. paving contract to pave the District Office Parking Lot for $8,600.and parts of Seadrift Road for $5,604. Mr. Dinges stated that the District was currently reviewing a contract in the amount of $3,250. to abandon Alder Grove Well #2 and that he would begin to make arrangements for the 10th annual Recognition Dinner and asked the Board to approve expenditures to attend a lunch in Olema. The Board approved the expenditure by consensus. Mr. Dinges stated that a new truck would be purchased for $31, 0000 and that the truck being replaced may be sold by bid. Mr. Dinges asked the Board to approve attendance at an upcoming Grant Fair by himself and Director Tye. The Board discussed who should attend, and by consensus approved attendance by Mr. Dinges, Director Tye, and Director Veit and/or Treasurer Boucke. Mr. Dinges requested that the Board direct the General Manager to request the final engineering contract proposal for the treatment plant and clarified that to date only the preliminary engineering contract had been approved by the Board. The Board discussed recent issues regarding the treatment plant and requested that procedurally, any future questions or concerns be e-mailed to all Board members as soon as they come up. The Board directed the General Manager to go forward with the treatment plant project and contract, and approved authorization of contracts by the General Manager for amounts under $25,000. with the caveat that information will be forwarded to all Board members by e-mail when such contracts are considered.

D.    SETTING OF AGENDA

President Zell requested that an "Urgency Item" be added to the agenda to discuss the treatment plant. Motion to revise the agenda, moving the items in the following order: Items 4,5,6,8,7,E,F,G,1,2,3,9 made by Director Sapanai, seconded by Director Tye, agenda revised by unanimous vote.

I.    GENERAL BUSINESS

  1. Denial of Water Use Charge Reduction Request for Property Located at 206 Seadrift Road, AP# 195-331- 01, George and Janet Pasha, Owners: Mr. Dinges summarized the Manager's Report recommending denial of the request. Director Tye asked the owner if the irrigation system was recently installed or if it was an older system and asked if parking on the pavers was a problem. Mr. Pasha stated that the irrigation system had been recently modified by an outside landscaper. Mr. Pasha further stated that the landscaper had difficulty locating the leak, that he had investigated the pavers as a possible source, but that pavers was not the problem. Mr. Pasha further stated that he had an automatic shut off valve for the irrigation valves. Director Sapanai suggested that an automatic shut off valve be installed at an alternative location on the irrigation system, and clarified that District Policy does not allow reductions for irrigation system leaks. Director Tye stated that this leak occurred during the critical fire-fighting months. Motion to deny the reduction and to provide terms over one year with no interest made by Director Sapanai, seconded by Director Tye, denied by unanimous vote.
  2. Granting of Water Use Charge Reduction Request for Property Located at 5 Jose Patio, AP# 195-102-17, Terrie Burns, Owner, Kent Wisecarver, Designated Agent: Mr. Dinges summarized the Manager's Report, recommending an approximate 50% reduction with a payment plan. Mr. Wisecarver stated that the leak was located in the screw threads of a pressure reducing valve, and stated that District staff did not inform him that this could have been the cause of the leak. The Board responded that District staff does not investigate, repair, or comment on possible leak sources and clarified that those responsibilities rest with the maintenance contractor and the owner. Motion to grant a 50% reduction after subtraction of the normal use with a one year re-payment plan made by Director Sapanai, seconded by Director Gilbert, granted by majority vote. Sapanai, Gilbert, Tye for, Zell against.
  3. Granting of Water Use Charge Reduction Request for Property Located at 132 Seadrift Road, AP# 195- 041-04, Bryan and Genevieve Chapman, Owners: Mr. Dinges summarized the Manager's Report, recommending of 50% reduction, after subtraction of the average use. The Board advised the owner that a remote meter reading device could be helpful in avoiding leak problems in the future. Motion to grant a reduction in the amount of $612.54 made by Director Sapanai, seconded by Director Tye, granted by unanimous vote.
  4. Presentation of Information Regarding the 13th Northwest Onsite Wastewater Treatment Seminar by Mr. Chris Kelley: Mr. Kelley summarized the seminar stating that he had recently taken on more wastewater related responsibilities at the District and that the information he had collected at the seminar helped in furthering his understanding of ground water quality, the wastewater industry, management issues, advanced pre-treatment, difficulties providing maintenance personnel, and community education. Mr. Kelley further discussed the positive changes in the Stinson Beach water quality since the 1970' and the seminar presentations and lectures.
  5. Presentation of Recycling Information by Ms. Sadonna Cody of Waste Management: Ms. Cody presented information on single stream recycling, available printed data, the Marin and Sonoma County recycling facilities, the recently established "free-cycle" online nationwide garage sale program, the sharps/needle disposal program, the small electronics recycling program, community education and out-reach, the driver safety program, plastic bag recycling, facility tours, tracking geographic recycling data, and construction of a new access road to the dump facility.

E.    APPROVAL OF MINUTES

Motion to approve the September 7, 2005 minutes with amendments made by Director Sapanai, seconded by Director Tye, approved by unanimous vote.
Motion to approve the September 24, 2005 minutes with amendments made by Director Sapanai, seconded by Director Tye approved by unanimous vote.

F.    APPROVAL OF DISBURSEMENTS

Motion to approve the September, 2005 disbursements made by Director Sapanai, seconded by Director Zell, approved by unanimous vote.
Motion to approve the submitted Board Member Compensation Requests made by Director Sapanai, seconded by Director Zell, approved by unanimous vote.

G.    FINANCIAL STATEMENTS

Ms. Raven Schauf summarized the Financial Statements at September 30, 2005 and distributed the first quarter cash flow report.

H.    PUBLIC HEARING

  1. Review of Contract Agreement with Michiko Murguia for Professional Wastewater Engineering Services: Mr. Dinges advised the Board that the Legal Committee had met and discussed this item and that to date, Ms. Murguia had not submitted her final comments, nor had she signed the contract. Director Sapanai stated that there were three issues which were of concern including the number of days required to terminate the contract, the conflict of interest clause, and an insurance issue. The Board directed the General Manager to obtain contract signature by November 1, 2005 and continued this item.
  2. Review of Wastewater System Status Located at 37 Buena Vista Road, AP#195-193-31, Chris Harrington and Sandra Cross, Owners: Mr. Dinges stated that what appeared to be surfacing effluent at the monitoring well was actually nuisance water and that the nuisance water has since receded. Mr. Dinges clarified that the abatement proceedings would be lifted. Mr. Dinges further stated that Mr. Harrington may submit documents regarding the cost of maintenance personnel to the District for review by the Wastewater Committee.
  3. Adoption of Resolution GB-2005-18 Approving the Fiscal 2004-2005 Audited Financial Statements: Mr. Dinges stated that the Financial Committee had reviewed the final Audited Financial Statements at a committee meeting on October 27, 2005. Treasurer Boucke summarized the auditor's comments, stated that the financial highlights section was very informative, and reported that the overall financial health of the District was good. Ms. Boucke stated that the apportionment tax was no longer considered a problematic issue by the auditor and that there would be further investigation and monitoring of the District retirement plan. Motion to adopt Audit Resolution GB-2005-18 made by Director Sapanai, seconded by Director Tye, adopted by unanimous vote.

J.    COMMITTEE REPORTS

Director Tye, of the Grant Committee, stated that the Grants Committee would be investigating low interest funding for customers who need to replace their wastewater systems, that the West Nile Virus Task Force had cancelled their October meeting, and that a Bolinas Lagoon meeting would be held on November 7th at the Bolinas School.
Director Zell, of the Garbage & Recycling Committee and the Personnel Committee, stated that he had spent an entire day doing volunteer work at the Bolinas-Stinson Resource Recovery Center and that he had attended the ACWA/JPIA Sexual Harassment Seminar and Worker's Compensation Course. The Board discussed various aspects and definitions of sexual harassment.
Treasurer Boucke, of the Financial Committee, reported on reserve fund transfers, stated that the Financial Committee will be drafting a Procurement/Spending Policy, and advised that the current draft of the Capital Improvement Plan was approved by the Financial Committee.
Director Sapanai suggested that review of comments submitted by Director Veit be continued. The review was continued by Board consensus.
The Board discussed problems with de-salination. The Board directed the Wastewater Committee, the Financial Committee and the joint Legal and Personnel Committees to meet in November.
The Board scheduled the November Workshop Meeting on Wednesday, November 2nd and the Regular Meeting on Saturday, November 19th.

K.    ADJOURNMENT

Motion to adjourn and attend the dedication of Alder Grove Well #3, made by Director Tye, seconded by Director Zell, meeting adjourned at 12:15 a.m. by unanimous vote.




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