SBCWD BOARD MEETING MINUTES


REGULAR MEETING
SATURDAY, DECEMBER 17, 2005

A.    CALL TO ORDER/ROLL CALL

President Jim Zell called a Regular meeting of the Board of Directors of the Stinson Beach County Water District to order at 9:35 a.m. on Saturday, December 17, 2005, at the District Office located at 3785 Shoreline Highway in Stinson Beach, California.

Directors present:
Jim Zell, President
Scott Tye, Vice President
John Gilbert, Director
Elizabeth Sapanai, Director
Joe Veit, Director

Treasurer present:
Barbara Boucke

Staff present:
Richard Dinges, General Manager/Secretary to the Board
Raven Schauf, Recording Secretary

B.    PUBLIC EXPRESSION

Mr. Bob Geiger, of 220 Buena Vista Avenue, stated that his water service was experiencing low pressure issues,and requested that the main be replaced as soon as possible.
Mr. Tom Lehe, of 49 Lincoln Avenue, stated that he was experiencing low water pressure problems as well, that he had investigated the localized situation, and requested that some type of repairs be implemented to resolve the problem.
Mr. Dinges stated that District staff was aware of the problems located on that particular main line and that 200 feet of replacement line is scheduled to be installed in the spring at a cost of about $10,000-$12,000.

C.    MANAGER'S REPORT

Mr. Dinges stated that he had attended the ACWA/JPIA conference in San Diego from November 28th through December 1st, that he met with Krieger & Stewart to discuss the Treatment Plant engineering contract, and that he attended the Sacramento Cal EPA Regional Workshop regarding AB 885 or onsite wastewater system monitoring. Mr. Dinges further stated that Orenco would be modifying their panels to work with the Districts wastewater telemetry program and will be holding training sessions at the District office regarding engineering telemetry in January. Mr. Dinges stated that the new truck is scheduled to be delivered in one week, that the new compressor had been delivered, and that the Lunny paving contract had not been accepted to date.

D.    SETTING OF AGENDA

Motion to adopt the agenda as presented made by Director Veit, seconded by Director Sapanai, adopted by unanimous vote.

E.    APPROVAL OF MINUTES

Motion to approve the November 2, 2005 minutes made by Director Sapanai, seconded by Director Veit, approved by unanimous vote.
Motion to approve the November 19, 2005 minutes with amendments made by Director Gilbert, seconded by Director Tye, approved by unanimous vote.

F.    APPROVAL OF DISBURSEMENTS

Motion to approve the November, 2005 disbursements made by Director Veit, seconded by Director Gilbert, approved by unanimous vote.
Motion to approve the submitted Board Compensation Requests made by Director Veit, seconded by Director Gilbert, approved by unanimous vote.
Ms. Raven Schauf briefly summarized the current tax apportionment revenue.
Ms. Boucke summarized the cash flow report ending November 31, 2005.

G.    PUBLIC HEARING

  1. Adoption of Resolution GB-2005-19, Authorizing the Execution of a Contract with Krieger & Stewart, Inc: Mr. Dinges summarized the Manager's Report recommending adoption of the Resolution. Mr. Dinges stated that the contract would be broken into task phases, each segment being approved separately, and that the increased costs to negotiate the contract in this way would be negligible. The Board suggested that travel expenses be kept to a minimum. Mr. Dinges clarified that Krieger and Stewart would not be performing physical surveys but may review the survey data. Director Veit asked if a pre-fabricated treatment plant was still an option. Mr. Dinges responded that multi-media or garnet treatment systems would not be adequate to meet 2005 or 2011 DHS requirements. Mr. Dinges stated that District Counsel will be reviewing the contract including the clauses addressing litigation issues. Motion to adopt contract resolution GB-2005-19, subject to approval by District counsel, made by Director Veit, seconded by Director Tye, adopted by unanimous vote.

H.    GENERAL BUSINESS

  1. Review of Proposed Annual Waste Management Rate Increase: Mr. Dinges summarized the Manger's Report recommending that this item be continued for further review. Mr. Dinges stated that a 34% increase seemed excessive and that the Board may review the item at the next Workshop and formulate a response. Director Veit stated that the submitted Statement of Operations Report should be supplemented with an Audited Financial Statement for "Sonoma Marin Waste Management" to allow for adequate review. Director Sapanai stated that if the proposed rate increase was imposed, it would cost the District consumer $4.60 per week for garbage pick-up. The Board continued the item and directed the General Manager to obtain a copy of the audited Financial Statements.
  2. Election of District Board President and Vice President for 2006: Director Veit nominated Scott Tye for the office of President, Director Sapanai seconded the nomination, Director Tye elected as 2006 President by unanimous vote. Director Veit nominated Elizabeth Sapanai for the office of Vice-President, Director Gilbert seconded the nomination, Director Sapanai elected as 2006 Vice President by unanimous vote.
  3. Confirmation of 2006 District Committees: The Board continued this item by consensus.

I.    CLOSED SESSION/RETURN TO OPEN SESSION

  1. Review of Employee Matters: Mr. Dinges stated that he is representing the District employees in Closed Session. The Board and the General Manager met in closed session. The Board returned to Open Session and President Zell stated that the Board has directed the Personnel Committee to meet in an emergency session and had directed the General Manager to submit data to the Committee for review and that a decision would be made at the January Workshop Meeting.

J.    COMMITTEE REPORTS

The Board set the January Workshop meeting on January 11, 2006 at 5:00 and the January Regular Meeting on January 21, 2006.
Director Sapanai, of the Legal Committee, stated that she had met with Director Zell of the Personnel Committee to begin review of Title II.
Director Tye, of the Wastewater Committee, stated that the Wastewater Committee had met, reviewed a list of current system repairs, replacements, and failures. The Committee discussed implementation of an occupancy permitting program, the GGNRA septic system and point of sale system inspections.
Director Tye, of the Emergency Operations Committee, stated that the OES had conducted a "dirty bomb" drill and is reviewing programs to improve communication and response.
Director Zell, of the Personnel Committee, stated that Director Gilbert had submitted an evaluation form for future review of the General Manager's performance and emphasized the importance of an honest and thorough evaluation.

K.    ADJOURNMENT

Motion to adjourn made by Director Veit, seconded by Director Tye, meeting adjourned at 11:50 a.m. by unanimous vote.




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