SBCWD BOARD MEETING MINUTES


WORKSHOP MEETING
WEDNESDAY, APRIL 5, 2006

A.    CALL TO ORDER/ROLL CALL

President Scott Tye called a Workshop Meeting of the Board of Directors of the Stinson Beach County Water District to order at 5:00 p.m. on Wednesday, April 5, 2006, at the District Office located at 3785 Shoreline Highway in Stinson Beach, California.

Directors present:
Scott Tye, President
Elizabeth Sapanai, Vice President
Joe Veit, Director
Jim Zell, Director

Directors absent:
John Gilbert, Director

Treasurer present:
Barbara Boucke

Staff present:
Richard Dinges, General Manager/Secretary to the Board

B.    PUBLIC EXPRESSION

None.

C.    MANAGER'S REPORT

Mr. Dinges stated that the initial FEMA meeting had been conducted, that the Phase 1 application for $26,500. would be submitted to FEMA for approval, that the District would use outside contractors for the repair work, and that work would begin in two to four weeks. Mr. Dinges clarified that the District had 60 days to complete the paperwork, that FEMA would not reimburse the District for repair work done during regular business hours, that they would not reimburse for work done during the storms during regular business hours, and that they would reimburse for overtime. Mr. Dinges further stated that FEMA required an environmental review which would be conducted by WRA tomorrow. Mr. Dinges stated that he had approached the Financial Committee regarding this review and had obtained approval for a $1,700. expenditure and that it would be brought in front of the Board at the next meeting. Mr. Dinges stated that Audubon Canyon Ranch would like the District to provide water testing services. Mr. Dinges stated that he had authorized Iris Preistaff, of Todd Engineers, to utilize the District's Draft 2005 Urban Water Management Plan to help draft the County Wide Plan Amendments.

D.    SETTING OF AGENDA

Motion to adopt the agenda as presented by Director Sapanai, seconded by Director Zell, adopted by unanimous vote.

E.    GENERAL BUSINESS

  1. Presentation by Mr. Jeffrey Trotter Regarding the Septic System Located at 15 Calle del Mar: Director Zell asked Mr. Trotter to clarify if he was acting as the agent for Mr. Hasler or was speaking on behalf of himself. Mr. David Winton, legal representative for Mr. Trotter, stated that Mr. Trotter was not acting as Mr. Hasler's agent. The Board asked why Mr. Hasler's agent was not present and what the purpose of today's presentation was. Mr. Winton stated that he did not know why Mr. Hasler's representative was not present but that Mr. Hasler and Mr. Trotter's interests were aligned, and that Mr. Trotter had a lease with Mr. Hasler until 2021. Director Zell stated that this situation had taken up so much of District time over such a long period of time and that very little could be accomplished without having Mr. Hasler present. Director Sapanai clarified that there were other uses besides Shakespeare at Stinson at that property and that it would be difficult for Shakespeare at Stinson to take on the wastewater system upgrade for the entire property. Mr. Winton clarified that Mr. Hasler's written consent would be required for anything regarding the wastewater system. Director Veit stated that a hypothetical situation is being presented. Mr. Winton responded that he was present in order to represent SAS, to conduct a fact finding mission, and to see what, if anything, can be done to satisfy the District's requirements in the immediate future. Director Zell stated that the letter submitted by Mr. Tanner was not carbon copied or addressed to Mr. Hasler. Director Zell stated that Mr. Hasler must be informed of all correspondence because it involved District action which will affect his property. Director Sapanai stated that both Mr. Hasler and SAS were advised that the system had to be improved over a year ago and that now it was a month before the season opening and SAS is complaining that there is not time to address the situation, and further stated that the same thing had happened last season. Director Sapanai stated that she would like to see something substantial happen. Mr. Winton acknowledged that this was in fact the case, that this was not a new problem, and that he had only been hired two weeks ago.
    Mr. Trotter stated that when Title IV was changed, and SAS paid the portable toilet fee, he had asked the Board and the General Manager if the new Title IV would affect SAS, and that the response was that it probably would. Mr. Trotter stated that nothing was approved within 100 feet on the plot plan which was approved by the SBVA, the Tomales Bay Association, the Board of Supervisors and other agencies.
    Mr. Winton stated that he had concerns regarding unknown factors which may determine whether or not District requirements would put SAS in violation of the use permit.
    Director Tye stated that Mr. Tanner's letter pointed out that there was still much work to be done, and until that work was done, there is really no point in projecting possible outcomes.
    Mr. Winton stated that he was interested in brokering a deal which would specify commitments and deadlines and further stated that he was interested in finding out the specifics regarding the phrase "still much work to be done" in Mr. Tanner's letter.
    Director Zell clarified that the District had been requesting a septic system modification or upgrade for many years and that part of the frustration of the Board was that every year Mr. Trotter comes before the Board two or three months before the season opening without a solution.
    Director Sapanai stated that the bottom line is that no business in this District can operate without an appropriate septic system. Director Sapanai stated that initially, eleven years ago, there were problems associated with upgrading the system, but that technology had improved since then. Director Sapanai stated that she would like to put to rest the continual argument that if the septic system is fixed, there would be no place to put bathrooms. Director Sapanai clarified that the District is not concerned with the placement of bathrooms but that it is concerned with on-site treatment of wastewater.
  2. Review of the Draft Urban Water Management Plan: Mr. Dinges summarized the information contained in the February, 2006 draft of the Urban Water Management Report submitted by Stetson Engineers on March 2, 2006. Mr. Dinges stated that the District boundary map has been reduced, that the schematic profile had been revised, that the charts and tables had been updated to include 2005 data, and that other items outlined in the letter of March 1, 2006 from Stetson Engineers. Mr. Dinges further stated that the District's emergency storage capacity was at 30% which was better than the average of 6%. Director Sapanai stated that the District's storage capacity should not be considered adequate due to the special seasonal/tourist population/ fire fighting circumstances in Stinson Beach. Director Sapanai stated that although the District was not required to draft an UWMP it was decided to draft one due to pressure from NOAA and the GGNRA. Director Tye stated that more attention should be paid to enforcing water conservation compliance. Director Zell asked Mr. Dinges if the water statistics were for water produced or water sold. Mr. Dinges stated that projections were based on water produced. Director Sapanai stated that page 30 indicated water purchased. The Board discussed further details regarding the draft plan.

F.    COMMITTEE REPORTS

Director Sapanai, of the Legal Committee, stated that more revisions had been made to Title II and would be ready for future review.
Treasurer Boucke, of the Financial Committee, stated that the draft Spending Policy had been further revised and stated that the District had received an Insurance Coverage Policy from JPIA. Director Tye and the Board directed the General Manager to identify what is not covered and what is covered by JPIA in a written report.
The Board discussed the change of use Policy as it affects 3605 Shoreline Highway and the District.

G.    ADJOURNMENT

Motion to adjourn made by Director Veit, seconded by Director Sapanai, meeting adjourned at 6:30 p.m. by unanimous vote.




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