SBCWD BOARD MEETING MINUTES


SPECIAL MEETING
WEDNESDAY, OCTOBER 04, 2006

A.    CALL TO ORDER/ROLL CALL

President Scott Tye called a Regular meeting of the Board of Directors of the Stinson Beach County Water District to order at 5:02 p.m. on Wednesday, October 4, 2006, at the District Office located at 3785 Shoreline Highway in Stinson Beach, California.

Directors present:
Scott Tye, President
Elizabeth Sapanai, Vice President
Barbara Boucke
Joe Veit, Director
Jim Zell, Director

Treasurer/Secretary present:
Larry Baskin

Staff present:
Toby Bisson

B.    PUBLIC EXPRESSION

None.

C.    SETTING OF AGENDA

Motion to adopt the agenda as presented made by Director Veit, seconded by Director Sapanai, agenda adopted by unanimous vote.

D.    GENERAL BUSINESS

  1. Personnel Issues:
    1. Severance Proposal for Raven Schauf: Director Sapanai stated that current Title II dictates the District cannot grant severance greater than two weeks salary; any amount greater than that would be deemed a gift of public funds and would be considered inappropriate. Director Sapanai proposed a reciprocal arrangement be made with Raven whereby the District pays her a fixed sum of $2,500 for a maximum of 50 hours of consulting; Raven would be required for a duration of time to be available during specified hours either in person, via telephone, or online.
      Director Zell related that in one of Raven's presentations to the Personnel Committee she stated that two previous employees had received severance packages. Director Tye retorted that he had researched her statement with the general manager and discovered that the compensation for one of those employees was for vacation pay and comp time; he did not find any definitive severance pay information for the second named employee.
      Director Sapanai made a motion to grant Raven the two weeks severance pay, seconded by Director Boucke, and approved by unanimous vote.
      The Board discussed specificity of the contract with Raven and ultimately authorized Director Sapanai (and in Director Sapanai's absence, Director Zell) to speak with Raven and to refer to the District's Counsel to construct a workable contract.
      Director Veit made a motion to move forward with Director Sapanai's proposal pending reference to legal counsel, seconded by Director Zell, and all in favor except Director Tye; motion carries.
    2. Temporary Details for Toby Bisson (Increased) Job Duties: Director Zell cited a memo previously forwarded to every board director, from Foreman Bisson to Director Zell, outlining additional interim responsibilities that he agrees to execute. Director Zell related that one of Foreman Bisson's additional duties is to meet with the board once a month (or as needed) to report on projects and programs in the field. The Board confirmed acceptance of the $42.00 hourly rate accepted by Toby Bisson at the last board meeting, effective Saturday, September 24, 2006. The Board verified that Foreman Bisson's rate increase is to remain in effect until a permanent general manager is hired.
  2. Hiring: Temporary Office Clerical and Temporary Part-Time General Manager. Director Zell stated that he has two agencies currently searching for a temporary office assistant at a rate of $27.00 to $31.00 and hour.
    Director Zell added that he faxed a job description for a temporary general manager to an agency, who in turn forwarded a two-part proposal; to initiate a search for $100.00, and to place someone for an additional $100.00. Director Sapanai made a motion to approve that $100.00 be paid to the agency in exchange for a list of applicants to be interviewed for the general manager position; motion approved by unanimous vote.
    Director Zell reported that for the temporary office assistant the Personnel Committee has only one candidate, Jay from Nelson Temporary Services. Director Sapanai expressed concern that Jay's computer experience appears outdated. Director Zell asked the board for approval to bring Jay in on a trial basis; the Board engaged in a discussion about prequalification for office assistant candidates. Director Sapanai made a motion that the Personnel Committee be delegated the authority to interview and to hire a temporary office employee; motion approved by unanimous vote.
    Director Sapanai directed attention to the memo board members received from Chris Kelley, and asked the Personnel Committee give it some consideration. Director Zell related a conversation he had with Chris Kelley during which Chris declared his familiarity with the office administration and offered his assistance in executing office duties. Director Zell expressed concern over additional responsibilities retracting from Chris Kelley's primary job responsibilities. Director Zell concluded that he would ask Chris Kelley for a proposal indicating how he can fill-in in the absence of a general manager.
  3. Review and/or Appoint Secretary of the Board. Director Veit made a motion to appoint Larry Baskin Secretary of the Board until such time as a General Manager is hired, seconded by Director Tye, and approved by unanimous vote.
  4. Review and/or Appoint Treasurer for the Board. A motion to appoint Larry Baskin Treasurer was made by Director Sapanai, seconded by Director Veit, and approved by unanimous vote.
  5. Procedures for Background Checks: Evaluate Various Processes for Review. Director Boucke moved that she be authorized to spend $210 to do a background check for the bookkeeper position, $155 to retain Garety and Rogers for the criminal investigation and $55.00 to pay Smart Hire for the credit investigation. Motion seconded by Director Veit, approved by unanimous vote.
  6. Job Searches Research: General Manager and Office Clerical. Director Tye asked what the District plans to do if Nelson Personnel Services and advertising in ACWA's newsletter produces no candidates for General Manager. Director Sapanai stated that advertising in newspapers is not a cost-effective alternative medium; they are very expensive and are not targeted. Director Sapanai suggested faxing a copy of the General Manager listing that is in ACWA's newsletter to neighboring water agencies. The board decided that Toby, Jackie, Chris and the Board would work together to assemble materials to be faxed to all water agencies from Monterrey to the Oregon border.

E.    COMMITTEE REPORTS

Director Tye stated that he will meet at the end of next week with Toby Bisson regarding some engineering issues, and added that he came across some forms for FEMA/OES in the mail, one claim for $7,000 and one $26,000. Foreman Bisson stated that a fund needs to be set up for that money.
Director Tye added that he and Forman Bisson intend to ask Mac Black to communicate (either in person, via email, or on the phone) where he is at with his project, what he anticipates he has left, and what the district had anticipated that he was to do so that the project could be concluded. Director Sapanai added that the District needs to procure the equipment that is currently in Mac's possession within the next couple of weeks.
Director Boucke stated that she will respond to an applicant, confirming receipt of her resume.

F.    ADJOURNMENT

Motion to adjourn made by Director Tye, seconded by Director Zell, meeting adjourned by 6:00 p.m., by unanimous vote.




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