SATURDAY, APRIL 19, 2008
A. CALL TO ORDER/ROLL CALL
Director Zell called a meeting of the Board of Directors of the Stinson Beach County Water District to order on
Saturday, April 19, 2008 at 9:30 a.m., at the District Office located at 3785 Shoreline Highway in Stinson Beach,
Jim Zell, President
Barbara Boucke, Vice President
Lawrence Baskin, Director
Elizabeth Sapanai, Director
Scott Tye, Director
General Manager present:
B. PUBLIC EXPRESSION
C. SETTING OF AGENDA
Motion to approve the agenda made and approved by unanimous vote.
D. PUBLIC HEARING
Consideration/Adoption of a Waiver Application for a new septic system at 338
Seadrift, act. #7060, Adam Clammer, owner.
Since the applicant had not submitted plans in time for distribution of the board packets and because the district's
wastewater engineer was not able to attend the board meeting, this item was continued until the May 17, 2008
Board meeting. Mr. Dick Powell of 336 Seadrift was in attendance.
E. APPROVAL OF MINUTES
Motion to approve minutes for Saturday, March 15, 2008 made and approved by unanimous vote.
F. APPROVAL OF DISBURSEMENTS
Motion to approve disbursements for March 19 and April 2, 2008 made and approved by unanimous vote.
G. FINANCIAL STATEMENTS
Mr. Schmidt reported that the District is 18% above budget on revenue (almost $188,000) due to excess property
tax revenue and an increase in the interest rates. The District is still under on expenses, but is expecting legal
costs to greatly exceed budgeted amount. The District had numerous leaks in December and January for which
supplies had to be purchased.
Mr. Schmidt stated that the District is replacing its infrastructure with cash, rather than borrowed money, and that
all the supplies for the valve-raising project (on Calle Del Arroyo) were purchased with cash.
H. GENERAL BUSINESS
Approval of the district's water treatment plant replacement project and direction to file a notice of
exemption. Authorization of solicitation of bids from contractors to undertake phase 1 and phase 2
construction work on the water treatment plant replacement project. By motion, the board approved the
water treatment plant replacement project and directed the General Manager to ensure that a notice of
exemption was filed and that a public hearing be scheduled at the May 17, 2008 board meeting. The
purpose of the public hearing would be to give an opportunity for any members of the public to comment
upon the specifications or decisions about the new treatment plant. The board also pre-authorized the
General Manager to solicit bids from contractors when the time is necessary and appropriate. The board
also directed the General Manager to consult with Ray McDevitt on the GM's purchasing authority.
I. MANAGER'S REPORT
Mr. Schmidt reported that the main water line was almost complete on Occidente and that most of the laterals
have been hooked up. By district employees doing the work, the district saved about 40k. Construction work will
start on Marine Way shortly after Occidente is completed. It will take much more time because the construction
spoils will need to be hauled away and there is concrete mixed in with the asphalt. The GM reported that
because we are doing considerable construction work, that we are not able to complete all of the backflow tests
requested by customers. The board directed the GM notify the customers to secure other BF testers if necessary.
The GM also discussed 12 Marine Way. It was decided that the GM would work with Rich Souza in writing a
letter to the Planning Director asking him to intervene in examining the illegal addition of conditioned space within
the garage. The GM also discussed the water treatment plant permit granted the district by the Marin County
Planning Dept. A bird survey will need to take place near the end of May, so our crews can start construction
work shortly thereafter. Mr. Schmidt discussed the SBCWD Operations Report that was submitted to the Ca.
Dept. of Health Services. He also reported that the Ethics training took place on Tues. April 25. An ad hoc
committee meeting on records retention was held on Monday, April 7. A meeting of the water ops. committee
was also held on April 7. A meeting of the Finance Committee was held on April 8. After discussing the
proposals for auditing services, the finance committee decided to stick with Mr. Terry Krieg. The board asked the
GM to seek an Engagement letter with Mr. Krieg to secure his auditing services for this next Fiscal Year. The
draft CIP budget was reviewed and approved by the water ops. committee. The finance committee has reviewed
and two slightly different versions of the O&M budget. A public hearing will be held at the May board meeting to
discuss these draft budgets. The GM discussed the opening for an Admin. Assistant. The board directed the GM
to do a local recruitment first, by advertising in the 2 local newspapers. The board reviewed the Wastewater Technician's
The board discussed the attached letter from Marin County referencing the county's second unit amnesty
program. The board also discussed Senate Bill 343, which goes into effect on July 1, 2008 re; the publishing
and distribution of board materials concurrently with public availability/access if less than 72 hours before a board
K. COMMITTEE REPORTS
Several committee meetings were discussed.
L. CLOSED SESSION/RETURN TO OPEN SESSION
The board met in closed session to initiate a conference with legal counsel -anticipated litigation; significant
exposure to litigation pursuant to
Government Code Section 54956 [b] one case.
Motion to adjourn the meeting approved by unanimous vote.