SBCWD BOARD MEETING MINUTES


REGULAR MEETING
SATURDAY, MAY 17, 2008

A.    CALL TO ORDER/ROLL CALL

Director Zell called a meeting of the Board of Directors of the Stinson Beach County Water District to order on Saturday, May 17, 2008 at 9:30a.m., at the District Office located at 3785 Shoreline Highway in Stinson Beach, California.

Directors present:
Jim Zell, President
Barbara Boucke, Vice President
Lawrence Baskin, Director
Elizabeth Sapanai, Director
Scott Tye, Director

General Manager present:
Ed Schmidt

B.    PUBLIC EXPRESSION

Marion Weber expressed her concerns about aerial spraying for the light brown moth. She requested that the district pass a resolution similar to that of BOLINAS PUD, opposing the proposed spray program. Director Boucke announced a meeting June 11, at 6:30 pm at the Stinson Beach Community Center to discuss the locally preferred plan for the Bolinas Lagoon.

C.    SETTING OF AGENDA

Director Sapanai made a motion to adopt the agenda with the following revisions; to hear the discussion regarding the aerial spraying for the light brown moth, as presented under "Item M" correspondence. The motion was approved unanimously.

D.    CORRESPONDENCE

After much discussion on the science and geography of the proposed aerial spray program, and with input from Marion Weber and John Washington, the Board directed the General Manager to draft a Resolution opposing the Aerial Spray Program. To be presented at the June 21, board meeting.

E.    PUBLIC HEARING

  1. Public Hearing on a proposed project to replace the District's Water Treatment Plant on Laurel Avenue. The General Manager discussed the schedule of approvals for permits for the new Water Treatment Plant on Laurel Avenue. No members of the public commented on this item.
  2. Public Hearing on the Proposed Operations and Maintenance Budget/Capital Improvement Budget for next Fiscal Year. The General Manager presented the draft Operations and Maintenance Budget / Capital Improvement Budget. The General Manager reminded the board that the budgets do not require rate or fee increases. The public was reminded by the Board that this public hearing will be continued to the Saturday June 21, 2008 Board Meeting. The Board and General Manager reviewed many line items within the budgets to insure that sufficient funds were identified and that enough money was left over for the reserve accounts. Finance Committee members, Directors Boucke and Baskin also expressed confidence in the budget. President Zell requested that a copy of the budgets be placed in the Stinson Beach Library. The Board reminded the public that no rate or fee increases are necessary for these budgets. The Board also discussed the Resolution establishing a employee benefit program for the fiscal year 2008-09.
  3. The Board will consider a request from Mr. Adam Clammer at 338 Seadrift Road, Stinson Beach, for a septic system waiver to incorporate an Advantex Pretreatment System in lieu of a sand filter. Rich Souza told the Board that the applicant seeks to construct a new alternative septic system and abandon the existing system. As noted in the Eutek Inspection report, approximately 3 feet of sand was added over the leach field area. Additionally, modifications to the system include fiberglass access risers over the septic tank ports and an effluent filter. Based on previous usage and judgment of District staff, discharge of wastewater was limited to 200 gallons per day. The last District inspection was conducted on November 29, 2007. The system was found to be acceptable with a note to screen plumbing vents on the roof. The next regularly scheduled inspection will be in approximately 2 years. The designer has shown that a standard sand filter system with a raised drain field is feasible. The proposed design, however, incorporates an Advantex pretreatment system in lieu of a sand filter. When this project was presented to the Wastewater Committee, Director Sapanai suggested modifications which changed this project from a variance to a waiver. Director Tye made a motion to approve the waiver. The waiver was approved unanimously.
  4. The Board will consider a request from Mr. George Flynn at 291 Buena Vista Avenue, Stinson Beach, for a septic system waiver to construct a drip dispersal field within 1.5 feet of an uphill property line. Mr. Souza informed the Board that the applicant seeks to construct a drip dispersal field within 1.5 feet of an uphill property line. The system appears to consist of a redwood septic tank and a single gravity fed drain field. The septic design includes a 1500 gallon septic tank, micro FAST Aerobic treatment unit, 750 sump tank, subsurface drip dispersal lines, and a 100 % reserve area. Two waivers are required (1) use of alternative wastewater system design, (2) site criteria setbacks. Director Sapanai made a motion for approval, the request was approved unanimously.

F.    APPROVAL OF MINUTES

Motion to approve the minutes for the Saturday April 19, 2008 made and approved unanimously. Director Sapanai requested that under D; Public Hearing, the District would not delay a public hearing simply because the Wastewater Engineer was not able to attend that Board Meeting. Director Boucke requested that on page 2, line 2, the comment about interest revenue be modified to reflect the Districts increased interest rate revenue. Regarding Item J: Correspondence, Director Sapanai suggested the following wording be added; "SBCWD is not going to lower its septic standards".

G.    APPROVAL OF DISBURSEMENTS

The Board approved disbursements for April 21, 24 and May 8, 2008.

H.    FINANCIAL STATEMENTS

The Board discussed and approved the Financial Statements.

I.    GENERAL BUSINESS

  1. Stinson Beach County Water District Resolution No. G.B. 2008-0, PROPOSING AN ELECTION BE HELD IN ITS JURISDICTION AND REQUESTING THE BOARD OF SUPERVISORS TO CONSOLIDATE WITH ANY OTHER ELECTION CONDUCTED ON SAID DATE, AND REQUESTING ELECTION SERVICES BY THE REGISTRAR OF VOTERS. The Board passed this resolution unanimously.
  2. Stinson Beach County Water District Resolution No. G.B. 2008-0, whereby, the Board of Directors sets forth and establishes a policy relating to the Candidates Statement of Qualifications. The Board passed this resolution unanimously.
  3. Stinson Beach County Water District Resolution No. 2008-0 adopting a policy on reimbursement of District Expenses. After a discussion by the Board it was decided that this policy will be reviewed by the Title II Committee, comprised of President Zell, and Director Sapanai.

J.    MANAGER'S REPORT

The General Manager discussed several components within his report including an update on the Admin. Asst. position, the Water Treatment Plant permit, field crew accomplishments, committee meetings, updating the Emergency Operations Plan, the mailing of the 2007 Consumer Confidence Report, and the upcoming Financial Audit.

K.    CLOSED SESSION/RETURN TO OPEN SESSION

  1. Discussion and possible changes to the General Managers' employment contract, executed April 3, 2007.
  2. Discussion regarding the General Managers' Assessment of Personnel and Presentation of the Personnel Committee salary recommendations.

L.    ADJOURNMENT

Motion to adjourn the meeting approved by unanimous vote.




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