SATURDAY, SEPTEMBER 20, 2008
A. CALL TO ORDER/ROLL CALL
Director Boucke called the Regular meeting of the Board of Directors of the Stinson Beach
County Water District to order on Saturday, September 20, 2008 at 9:35 a.m., at the District
Office located at 3785 Shoreline Highway in Stinson Beach, California.
Barbara Boucke, Vice President
Lawrence Baskin, Director
Elizabeth Sapanai, Director
Scott Tye, Director
Jim Zell, President
General Manager present:
Rich Souza, Wastewater Engineer
B. PUBLIC EXPRESSION
Director Sapanai read correspondence sent from Beth Perry; "Huge thanks to Toby Bisson and
the Water District for promptly reacting to a water leak and for following up the next day, I
appreciate all the work that you do and the fabulous water that I drink".
C. SETTING OF AGENDA
Director Sapanai moved to adopt the agenda moving Public Hearings ahead of approval of
minutes and everything else, Director Baskin seconded the motion. Director Tye moved that
Item, H2, General Business follow Public Hearing. The motion was approved by unanimous
D. APPROVAL OF MINUTES
Director Sapanai moved to approve the minutes of August 23, 2008, with the following
amendments; remove the apostrophe from the word guest's, and in the future do not list the
guests unless they have made comment in "Public Expression". Director Tye seconded, the
motion was approved by unanimous vote.
E. APPROVAL OF DISBURSEMENTS
Director Sapanai moved to approve the disbursements of August 27th, Director Baskin
seconded, and the motion was approved by unanimous vote. Director Sapanai moved to
approve the disbursements of September 10th. Director Tye seconded, and the motion was
approved by unanimous vote.
F. FINANCIAL STATEMENTS
Director Boucke asked about receiving the bound copies of the 2007-08 Fiscal Year Audit, and
upon receiving them, the Board will be able to officially approve the Audit. The Board directed
the General Manager to contact West America Bank and inquire if the District has an
agreement with them to insure any overage in excess of $100,000. Director Boucke asked the
General Manager to research the LAIF account for any risk and bring back a report to the
Board in October.
G. PUBLIC HEARING
Variance Request: Barbara Hancock, 145 Seadrift Road: Applicant requests (2)
Variances to : SECTION 4.15.100 Site Criteria-Setbacks. Applicant proposes to locate
portions of the raised bed dispersal field 3 feet from the front property line and under
Rich Souza addressed the Board and discussed the Variance request to locate portions of the
raised bed dispersal field 3 feet from the front property line and under the driveway. This is a
continuation from the public hearing on August 23rd. Mr. Souza asked the Board to approve
the installation of a wastewater disposal system with an average flow rate of 100 gallons per
day and a maximum peak flow rate of 150 gallons per day for a single family residence, which
does not exceed 1670 sq. ft. of "conditioned" space. Director Baskin moved to approve the
variance request as described, Director Sapanai seconded; the motion was approved by
Waiver Request: John Beverly Jones, 332 Seadrift Road: Applicant requests waiver
to: Section 4.19.010 Use of Alternative Wastewater System Design. Applicant proposes
the installation of an Advantex AX20 pretreatment device in lieu of the existing
intermittent sand filter system.
Rich Souza addressed the Board and discussed the Waiver request to install an Advantex
AX20 pretreatment device in lieu of the existing intermittent sand filter system. Mr. Souza
asked the Board to approve the design for a wastewater disposal system with an average flow
rate of 200 gallons per day and a maximum peak flow rate of 300 gallons per day for a single
family residence which does not exceed 1900 sq.ft. of "conditioned" space. Mr. Jones asked
the Board to mitigate some of the application fees to SBCWD, the Board discussed the
question. Director Baskin made the motion to approve the variance and reduce Mr. Jones
fee's by 40%, Director Sapanai seconded the motion, and the motion was approved by
Notice to Appear: Bill Sullivan, 30 Laurel Avenue: Notice of Failed Septic System:
System Failed Routine Inspection- Septic Tank in flooded Condition.
Mr. Sullivan did not attend the meeting. The General Manager explained that the septic
system has continued to fail inspection and has been out of compliance since October 29,
2007. The General Manager reviewed an email he received from Mr. Sullivan, stating that the
pre-existing problem had resolved itself with the seasonal water table and the house has been
unoccupied and unused since before April. The owner stated he would be on the property in
the month of October to initiate repairs, but would not be occupying the home. Director Baskin
made the motion to issue a continuance of the abatement order to show cause why the water
should not be turned off. The owner has until the November Board meeting to do so. Unless
corrected by that time, the District will proceed to turn off the water. Director Sapanai
seconded the motion and the motion was approved by unanimous vote.
Notice to Appear: Michael Peterson, 2 Calle del Ribera: Notice of Failed Septic
System; Failure to Repair diversion valve handle, Failure to clean effluent filter.
Sara Butler was in attendance representing Michael Peterson. The General Manager stated
that there is no need for this matter to be addressed. The system has passed, the diversion
valve handle has been repaired, and the effluent filter is clean. This matter is resolved.
Notice to Appear: Thomas & Mary Rueckert-Cooper, 244 Seadrift: Notice of Failed
Septic System; No access to septic tank pump basin (covered by landscaping), Control
Panel not functioning, alarm indicates "low-level" condition.
The General Manager explained that the telemetry panel is not functioning. He introduced the
engineer, Garner Temer. Mr. Temer explained the problems with the panel and the computer
system. Mr. Souza explained the problem of not being able to read the panel, therefore not
knowing if the system is functioning properly or not. Director Tye made the motion to continue
the process of abatement and suggested District staff work with the installer and the applicant
on insuring that the new unit will work and function, giving the applicant 30 days to resolve the
problem. Director Baskin seconded the motion and the motion was approved by unanimous
H. GENERAL BUSINESS
Discussion and possible action regarding; September 11, 2008 DZA Hearing; Sutton
Negative Declaration of Environmental Impact and Coastal Permit/Use Permit/Design
The General Manager gave the Board an update on the County Hearing process.
Mr. Souza reviewed the revised drainage plan. The Board discussed drainage, building site,
the flood plain and the alteration of any drainage that would impact the neighbors. Mr. Souza
explained the intent of the designer was to drain the water from the existing residence from the
south out to the creek which would not work, because the water would have to go uphill. The
Board directed the General Manager and Rich Souza to write a letter to Christine Gimmler,
Senior Planner, Marin County Community Development Agency.
I. MANAGER'S REPORT
The General Manager asked the Board if they would want a committee to review and ask
questions of Steve McCaffrey before any request comes to the Board for a garbage rate
increase. Director Tye suggested that Steve McCaffrey present a proposal directly to the
Board. The General Manager suggested a Special Meeting be called for the review of the
construction of a cell tower at Steep Ravine. The Board set the Special Meeting for Saturday,
November 8th at the Stinson Beach Community Center. The General Manager continued his
report updating the Board regarding the Water Operations Committee meeting held on August
2nd. Director Baskin complimented the General Manager on his report, and asked if there
were questions regarding the information given to the Board. Director Boucke asked the
General Manager for a review of information from Borrego Solar. The General Manager stated;
the proposal was at the request of the Water Operations Committee to research the cost. The
sites reviewed were the roof of the office building and the hillside between the existing
treatment plant and the water storage tank. The Board asked that the 200K for Solar Panels be
listed as a footnote to the CIP list. Director Boucke recommended the Finance Committee
review the District Policy regarding unemployment insurance. The General Manager further
noted the following items; the District-wide maintenance paving has been completed, Mr.
Melendy will resume normal work duties on September 17, 2008 and the Treatment Plant bid
documents for the retaining wall have been prepared by Ray McDevitt.
K. COMMITTEE REPORTS
Director Sapanai reported on the progress of the Title II revisions
Vice President Boucke called for the motion to adjourn the meeting, Director Baskin made the
motion to adjourn, Director Sapanai seconded, and the motion was approved by unanimous
The next meeting will be held on October 18, 2008, at 9:30 a.m.