SBCWD BOARD MEETING MINUTES


REGULAR MEETING
SATURDAY, JANUARY 17, 2009

A.    CALL TO ORDER/ROLL CALL

President Boucke called the Regular meeting of the Board of Directors of the Stinson Beach County Water District to order on Saturday, January 17, 2009 at 9:30 a.m., at the District Office located at 3785 Shoreline Highway in Stinson Beach, California.

Directors present:
Barbara Boucke, President
Lawrence Baskin, Vice President
Elizabeth Sapanai, Director
Scott Tye, Director
Jim Zell, Director

General Manager present:
Ed Schmidt

B.    PUBLIC EXPRESSION

None.

C.    SETTING OF AGENDA

Director Sapanai moved to adopt the agenda as outlined with the exception of moving General Business, Item G-1 ahead in the agenda above Item D. Director Boucke seconded the motion. The motion was approved by unanimous vote.

D.    APPROVAL OF MINUTES

Director Baskin moved to approve the minutes of December 20, 2008. Director Sapanai seconded the motion. The motion was approved by unanimous vote.

E.    APPROVAL OF DISBURSEMENTS

Director Sapanai moved to approve the disbursements of December 17, 2008 and January 5, 2009, with the following corrections to spelling; vehicle, webcast and electrical. Director Baskin seconded the motion. The motion was approved by unanimous vote.

F.    FINANCIAL STATEMENTS

The General Manager explained the Estimated Monthly Expenditure for the WTP Project through it's completion of April 2010 and the Projected Cash Flow Report. The reason to do this is to track timely ordering; the amount of money spent on the project through its completion, track comparisons to other Capital Improvement projects, then compare that to the Cash Flow Projection. Normally a cash flow projection will run through the end of the fiscal year, but this time we are running it out to the end of the project. The General Manager stated that the cost will be a little over 2 million dollars for this project. The cost has decreased by approximately $100,000, because of the work that is being done by District staff. The new temporary project person will work on digging potholes at the Water Treatment Plant to identify where the buried water lines are located. We do not want to hit them with the backhoe during construction. The General Manager reported that there is approximately $800,000 in the CSCDA account. We will draw on those funds first before going to the LAIF account. The General Manager reported to the Board that the application to West America Bank for a line of credit has been submitted. We should know the response in a couple of weeks. President Boucke said, that the Finance Committee reviewed the cash balance, and it was suggested that we do not use all of our fixed asset bond funds for the WTP, but go to LAIF, so we will have reserves for other projects. Director Baskin said to keep in mind that we are trying to segregate Treatment Plant funding sources, and maintain the reserves for ongoing repairs and Capital Improvements.

G.    GENERAL BUSINESS

  1. Discussion and possible direction to staff re: a request from Mark Splain and Barbara Bowen, 6 Willow Avenue, account# 4167, for a water use charge reduction. The General Manager explained that this leak was very large about (180,000 to 190,000 gallons). The field operators have stated that there was no impact on the District water storage capability. The leak must have been continuous for the better part of the 2 month billing period. Approximately 25,000 cubic feet of water was used, and the water use charge was $4786.48. Attached is a request from Mr. Splain and Ms. Bowen for a water use charge reduction. The leak was in the main water supply line, created by a leaking pipe.
    Director Sapanai made the motion to approve a 50% reduction with the understanding that District Policy does not allow for loses greater than 13,400 cubic feet, but will agree to it in this case since the owners will be installing a monitor. Director Baskin seconded the motion. Director Baskin restated the motion granting a full 50% reduction and a waiver to the limitations of the ordinance. Director Sapanai agreed. Director Tye stated that since the water line to the house is PVC, it can be problematic regarding weather and ground conditions. If another leak occurs within 5 years, a reduction would not be possible.
    Mark Splain explained that there was no impact at all on water pressure, standing water or ground water whatsoever, which is why they did not know about the leak until notified through the billing process.
    Director Zell made a comment directed to the Board, "when we start to deviate from District Policy we might as well throw the policy out".
    President Boucke called for the question. The motion was approved by unanimous vote.
  2. Discussion and possible District Committee Membership changes by the Board President. President Boucke reviewed the current committee assignments; President Boucke explained the changes.
    President Boucke proposed the following changes; Director Tye will move to the Finance Committee and President Boucke will move to the Wastewater Committee, leaving the rest of the Committee assignments intact.

H.    MANAGER'S REPORT

The General Manager reported that Ramsey Collett was hired as the Temporary Project person. He passed his physical and will begin work on Monday, January 26, 2009. Toby Bisson performed maintenance on his truck saving the District approximately $300 and the time spent going over the hill to the Ford Dealership. The truck is no longer under warranty. A very important Water Operations meeting was held on February 12th. The Committee is forming the ground work and the basis for what we are going to do at the Special Board Workshop on February 11, 2009 at 5:00 p.m. We will be talking about the Districts' water balance. We want to get more specific on the Water Use Drought Reduction Policy. The General Manager reviewed the agenda for the Public Cell Tower Hearing, to be held on Monday, January 19, at 6:00 p.m. at the Community Center.
President Boucke announced that she received an email from Charles Lowry, (Sea Drift). He would like to go on record that he emailed her a letter of support for the Cell Tower. They are elderly and cell phone reception is important for emergencies and health purposes. President Boucke went to the Sea Drift Association office and asked them to please send a representative on this issue. Discussion followed regarding the upcoming Cell Tower Public Hearing and the scheduling of other Committee and Board meetings.
The General Manager reported on the status of 12 Marine Way. The Revocation of Discharge Permit has been sent.
The General Manager stated, that the Agreement and Performance Bond for Mr. Korchinsky, is now complete and Mr. Korchinsky has until March 15, 2009 to complete the project. Director Tye and the Board congratulated the Manager and staff regarding the Manager's Report, and other reports, for clarity, comprehension and ease in which the Board can review and make decisions.

I.    COMMITTEE REPORTS

None.

J.    CORRESPONDENCE

None.

K.    ADJOURNMENT

President Boucke called for a motion to adjourn the meeting. Director Baskin made the motion, and Director Zell seconded the motion. The motion was approved by unanimous vote. The meeting was adjourned at 10:45 a.m.




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