SATURDAY, FEBRUARY 21, 2009
A. CALL TO ORDER/ROLL CALL
President Boucke called the Regular meeting of the Board of Directors of the Stinson Beach
County Water District to order on Saturday, February 21, 2009 at 9:30 a.m., at the District
Office located at 3785 Shoreline Highway in Stinson Beach, California.
Barbara Boucke, President
Elizabeth Sapanai, Director
Scott Tye, Director
Jim Zell, Director
Lawrence Baskin, Vice President
General Manager present:
B. PUBLIC EXPRESSION
Rich Souza introduced Bill AB885. He handed out a summary and explained to the Board the
significant items. Rich Souza also informed the Board of a Conference in Sacramento, March
Richard Reasoner explained AB188, which deals with landscape well water and irrigation
Scott Tye reviewed the Flood Advisory Board meeting. The Flood Advisory Board will meet
quarterly. They presented a watershed study and will proceed with a 1-5 year investigation
plan; all information is available on the County website.
Barbara Lee asked if a notice for the next Cell Tower meeting could be included with the
customer billing. She had concerns regarding a community vote, for or against the Cell Tower
installation. Director Sapanai and President Boucke stated that there would be no community
vote. The SBCWD Board will vote on whether to pursue a contract, then the County will have
to approve. A Public Notice will be posted for the next meeting.
Lilah Toland questioned if the Board had the authority to make the decision regarding the Cell
Tower. She asked the Board to reconsider the installation of the Cell Tower until more
information was gathered.
C. SETTING OF AGENDA
Director Tye made a motion to change the agenda by moving ahead with Item H-General
Business. Director Sapanai amended the motion to move General Business Item H-1 & H-3
ahead in the agenda. Director Tye seconded the amendment. The motion was approved by
D. APPROVAL OF MINUTES
Director Sapanai moved to approve the minutes of January 17, 2009. Director Tye
seconded the motion, with the following changes, "Seadrift" is one word and remove the
comma after "other reports" (pg. 3, line 23), and state as follows, "other reports for clarity". The
motion was approved by unanimous vote.
E. APPROVAL OF DISBURSEMENTS
Director Zell moved to approve the disbursements of January 22, 2009. Director Sapanai
seconded the motion. The motion was approved by unanimous vote. Director Tye moved to
approve the disbursements of February 5, 2009. Director Zell seconded the motion. The
motion was approved by unanimous vote.
F. FINANCIAL STATEMENTS
The General Manager reported that the District is 13% over budget on revenue and 5% under
budget on expenses. The General Manager reported on the rate increase analysis and the
most recent proposal received from Jake Boomhower of CDM.
G. PUBLIC HEARING
Review Waiver Request: Robert & Joyce Tufts, 146 Seadrift Road: Applicant requests
waiver to: Section 4.14.130 Findings of Fact-Waiver for Repair or Replacement of Septic
System. Rich Souza reported that this Septic System received a Failed Citation due to Septic
Tank Effluent at low level and a leaking tank. The owner has submitted a plan to replace the
old Septic System with a new system. This system will be installed with a Vericomm telemetry
control panel, a maximum and average daily wastewater use of 150 and 100 gallons, quarterly
monitoring for the first year and future monitoring frequency TBD. Director Tye made the
motion to approve the replacement of the Septic System at 146 Seadrift Road. Director Zell
seconded the motion. The motion was approved by unanimous vote.
H. GENERAL BUSINESS
Request from Ms. Harriet Moss, #5 Laurel Avenue, for a refund of $2550 out of a total
of $3150 paid to the District for an alternative design review fee and a Septic System
pre-application review fee.
The General Manager explained that the report regarding Ms. Moss' request needs correction,
the correct amount she paid was $3900 for a pre design consultation, pre application review
fee and a standard system design review fee. Ms. Moss is asking for a refund of $3300, with
the District retaining $600. The General Manager recommended deducting hours off the pre
design consultation application form which has a fee of $750. Director Sapanai asked how
much time the District Engineer, Rich Souza spent on the application before it was withdrawn.
Rich Souza responded that he spent five hours working on the application. Discussion
followed regarding staff time involved in the process. Director Zell made the motion to deduct
the cost of Rich Souza, office, and staff time in the amount of $810 and refund Harriet Moss in
the amount of $3090. Director Sapanai seconded the motion. President Boucke called for the
question. The motion was approved by unanimous vote.
Discussion and Consideration of changes to the District's Title IV "Onsite Wastewater
The General Manager reviewed the changes to the District's Title IV "Onsite Wastewater
Management Code". Rich Souza reviewed some concerns and possible changes. The
suggested changes have been forwarded to the California Regional Water Quality Control
Board and the District should have some comments by the end of the month.
Director Sapanai suggested that item 4.03.237 A-3 Garages, Storage rooms that do not meet
the minimum standards as habitable space according to the CBC, be removed from this
section. This item refers back to the CBC which doesn't define storage and is ambiguous.
Director Sapanai made the motion to delete A-3 under Section 4.03.237. Director Tye
seconded the motion. The motion was approved by Tye, Zell, and Sapanai. President Boucke
opposed the motion. The motion passed 3-1.
Review of Districts' water supplies, water demands, wastewater treatment capabilities
and drought planning efforts. (Continued from the Board meeting on Wednesday,
February 11, 2009).
The General Manager reviewed his recommendation to the Board. He asked that the Board
review the attached changes to the Water Rationing Ordinance and to direct staff to send
individual notices to all customers advising them of a Public Hearing at the April 18, 2009
Regular Board Meeting. The purpose of the Hearing would be to gather public input on
proposed changes to the District's water use charge tier system (in the event a trigger point is
reached). The changes to the tiers would take place only if the following "Trigger Point" is
reached, "When the District's Water Supply, over a seven (7) day period, is reduced such that
it cannot supply the demand". President Boucke explained that this Ordinance would not go
into effect unless the "Trigger Point" is reached. If the Trigger Point is reached, the proposed
Tier system would be implemented at the next billing cycle following the Trigger Point.
Discussion followed regarding the Tier structure, cessation of the Drought Policy, long range
forecasting, timing for initiating the Ordinance and the rate structure. Director Tye explained
how County Water Districts are dealing with rationing water. Director Sapanai made a
correction to the Water Rationing Ordinance; Section 4, a) affect changed to effect. President
Boucke asked the General Manager to direct staff to send a notice regarding a Public Hearing
on April 18, 2009.
Discussion and possible direction to staff to convert from Bi-monthly to monthly
The General Manager recommended that the District convert to monthly billing. Director
Sapanai moved that the District proceed with monthly meter reads and customer billing.
Director Zell seconded the motion. Feedback from the community is that this would be a
positive step, and would result in a better sense of water use and a better way to regulate
leaks. In addition, this action will help detect overages and decrease water usage. The extra
costs are not significant in comparison to the benefits of the program. Director Sapanai called
for the question. The motion was approved by unanimous vote.
I. MANAGER'S REPORT
The General Manager reported that review of Title II is still in progress. The committee has
one more review, then a review with Kurt Franklin, the employees and the Board. Director
Sapanai asked for an update regarding the Cell Tower Contract. The General Manager
explained that the existing draft agreement is being rewritten by Patrick Miyaki and will be
forwarded to Verizon for their review. Director Sapanai was concerned regarding the timing
for the Village Association Committee to review the agreement before the Board met again.
The Board agreed to consider a new meeting date regarding the Cell Tower agreement at the
Regular Board meeting on March 21, 2009. The General Manager will send a press release to
the West Marin Citizen and the Point Reyes Light when the new date is set. The General
Manager reported on the Stimulus Bill and explained that two billion dollars has been set aside
for drinking water projects. The California Department of Public Health states they are in the
process of mailing instructions to Public Water Systems on how to apply for economic recovery
funds. The District has three projects to pursue; Phase 2 of the new Water Treatment Plant,
new Black Rock Storage Tanks and the new well at the Steep Ravine Tank site.
J. COMMITTEE REPORTS
President Boucke called for a motion to adjourn the meeting. Director Tye made the motion.
Director Zell seconded the motion. The motion was approved by unanimous vote. The
meeting was adjourned at 11:30 a.m.