SBCWD BOARD MEETING MINUTES


REGULAR MEETING
SATURDAY, JULY 18, 2009

A.    CALL TO ORDER/ROLL CALL

President Boucke called the Regular meeting of the Board of Directors of the Stinson Beach County Water District to order on Saturday, July 18, 2009 at 9:30 a.m., at the District Office located at 3785 Shoreline Highway in Stinson Beach, California.

Directors present:
Barbara Boucke, President
Lawrence Baskin, Vice President
Elizabeth Sapanai, Director
Scott Tye, Director
Jim Zell, Director

General Manager present:
Ed Schmidt

Staff present:
Rich Souza - Engineer
Denise Badstubner - Administrative Asst.

B.    PUBLIC EXPRESSION

Director Tye stated that Bob Oliver had passed away and suggested honoring him at the end of the meeting.
The General Manager applauded Toby Bisson for completing the "Special District Leadership and Management Course". The Board and the General Manager congratulated Toby on his success for completing the course.

C.    SETTING OF AGENDA

Director Sapanai made the motion to adopt the Agenda as presented. Director Tye seconded the motion. The motion was approved by unanimous vote.

D.    APPROVAL OF MINUTES

Director Baskin made the motion to approve the minutes of the Workshop Board Meeting of June 17th. Director Zell seconded the motion. The minutes were amended to reflect that Director Sapanai was absent and did not make the motion to adjourn. The motion was approved by unanimous vote.
Director Baskin made the motion to approve the Minutes of the Regular Board Meeting of June 20, 2009. Director Sapanai seconded the motion. Director Sapanai requested changes to page 2, line 44, "used as a living space for overnight sleeping", change to "or for" overnight sleeping. On page 3, line 16, 11 & 12 change to reflect that "further consideration, hearing and scheduling will be considered by the full Board". President Boucke called for approval of the minutes as modified. The motion was approved by unanimous vote.
Director Sapanai moved to approve the minutes of the Special Board Meeting of July 7, 2009. Director Zell seconded the motion. The motion was approved by unanimous vote.

E.    APPROVAL OF DISBURSEMENTS

Director Baskin moved to approve the Disbursements of June 15, 2009. Director Sapanai seconded the motion. The motion was approved by unanimous vote. Director Tye moved to approve the Disbursements of July 8, 2009. Director Sapanai seconded the motion. Director Tye noted that the fuel expense for July 8, 2009, was in fact 6 months of billing. The motion was approved by unanimous vote.

F.    PUBLIC HEARING

  1. Discussion and possible action regarding: a Waiver Request for 321 Seadrift Road, Account# 7220, APN# 195-310-060, Benjamin and Patricia Winslow, Owners. The applicant seeks permission to use an alternative septic system. Rich Souza explained the request for a waiver for 321 Seadrift Road. He stated that the property has an existing single family residence, irrigation well and a dual gravity field septic system. The irrigation well will have to be abandoned according to Marin County Regulations. The water main is on the property line and a relocation agreement will be necessary. The applicant is requesting a new alternative septic system designed to treat and disperse a maximum and average daily wastewater flow of 450 and 300 gallons. The design also consists of a 300% drip dispersal field.
    Director Sapanai requested that the resolution be changed to state, "Prior to a Discharge Permit, the District will receive proof of abandonment of the well".
    Director Tye noted that the drip field is near the parking area. Director Tye requested that the third drip field area as shown on the plans should not be used for parking and includes an improved traffic barrier. Director Baskin moved for the adoption of the amended resolution. Director Sapanai seconded the motion. Director Zell stated, given the concern for water production, he could not endorse 300-450 gallons per day maximum system use, which is noted throughout the correspondence. President Boucke called for the question. The motion was approved by unanimous vote.
  2. Consideration of a Water Use Charge Reduction for Property located at 118 Seadrift Road, for Ms. Ronya Ehrlich, Owner. The General Manager stated that this matter could be removed from the agenda. The General Manager approved a 50% reduction for Ms. Ehrlich. The Board recommended that Mrs. Ehrlich have an MDU installed so that when the owner is not at the property the MDU can be read by the gardener for monitoring purposes.

G.    GENERAL BUSINESS

  1. Discussion and possible direction to staff re: Results of the Water Rate Study conducted by Camp, Dresser and McKee (CDM) and proposed Water and Wastewater rate increases. This item was continued from the Saturday, May 23, 2009 Board Meeting, the Wednesday, June 17, 2009 Special Board Meeting and the June 20, 2009 Board Meeting. The General Manager introduced the DRAFT Notice of Public Hearing on the Proposal to Implement Increased Rates and Fees. Director Baskin reported on the Committee's work done on the DRAFT Notice. President Boucke discussed the financial investigation that she, the General Manager and the District's Bookkeeper will be conducting with regard to allocations of funds. The Board discussed a number of factors; a) costs for required upgrades to the District's water system, b) increase in costs of fuel, services necessary to maintain and repair the system, c) lower water consumption due to customer water conservation efforts of the community in response to our limited water resources, and d) increase costs of monitoring septic systems and compliance enforcement.
    Director Baskin made the motion to approve the Notice as modified and direct staff to proceed with the mailing process. Director Tye seconded the motion. The motion was approved by unanimous vote.

H.    MANAGER'S REPORT

The General Manager informed the Board that the Stinson Beach/Bolinas/West Marin Clean up week is scheduled for the week of August 24. The District will provide support for the clean up by promoting it in our next water billing cycle.
The General Manager stated that the Phylochip Project is beginning again. The project is designed to further our understanding of the microbial ecology of our ocean beaches. The General Manager informed the Board that the 2 Water Treatment Plant modules have been ordered and they will be delivered to the District in approximately 5-6 months. The General Manager reported to the Board that MASSA Construction started work on the retaining wall for the Treatment Plant. According to Allan Richards, MASSA Construction is working at a fast pace and there have been no significant problems or issues, they will have no problem finishing the work within the 90 days allotted under the contract.
The General Manager shared the letter from Mr. Mort Lippmann regarding his contract to dump trash in the Community Park. Mr. Lippmann explained that he was not contracted to take care of the trash for Cuisine on the Green. Director Tye asked Mr. Lippmann if he would find out who is doing the work at the Community Parks and explain to them what his responsibilities are regarding the trash. A letter will be sent to Lance Meade recommending an MDU device or monitoring program and then inspect weekly for leaks.

I.    COMMITTEE REPORTS

None.

J.    CORRESPONDENCE

Director Baskin noted that it was really nice and appreciated to receive a letter of thanks, from Kevin and Susan Hicks, to our staff, regarding the work on Marine Way.

K.    ADJOURNMENT

President Boucke called for a motion to adjourn the meeting. Director Baskin made the motion to adjourn the meeting. Director Sapanai seconded the motion. The motion was approved by unanimous vote. The meeting was adjourned at 11:20 a.m. The next meeting will be held on Wednesday, August 19, 2009, at 5:00 p.m.




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