SATURDAY, APRIL 17, 2010
A. CALL TO ORDER/ROLL CALL
Vice President Scott Tye, in the absence of President Lawrence Baskin, called the Regular
meeting of the Board of Directors of the Stinson Beach County Water District to order on
Saturday, April 17, 2010 at 9:30 a.m., at the Stinson Beach County Water District office,
located at 3785 Shoreline Highway, Stinson Beach, CA 94970.
Scott Tye, Vice President
Barbara Boucke, Director
Elizabeth Sapanai, Director
Jim Zell, Director
Lawrence Baskin, President
General Manager present:
Helma Schwendig - Acting Administrative Asst.
B. PUBLIC EXPRESSION
C. SETTING OF AGENDA
Vice President Tye moved to adopt the agenda as set. Director Zell seconded the motion.
The agenda was adopted as set.
D. PUBLIC HEARING
Consideration/Adoption of a Variance Request for a new
septic system at 193 Dipsea Road, Acct.# 8120, Janet Morgan, owner.
Director Boucke is a neighbor and recused herself from voting. Director Zell questioned
whether or not he also needed to recuse himself as he has a social relationship with Gene
Metz, the architect for the project. A social relationship was not deemed improper inasmuch
as in a small town such as Stinson Beach there is a good amount of social interaction between
The General Manager briefly explained to the Board the background of the project: adding 300
square feet to an existing 1,600 square foot residence. The existing septic system does not
meet current regulations and is an old-style gravity system. Two variances are required: (1)
reducing the 5-foot setback to the property line to 3 feet fronting Dipsea Road, and (2) part of
the leach field would be located under a new, pervious driveway.
Director Sapanai noted that a setback to the road is preferable to a setback against a water
course. Director Zell raised the issue of whether driving across a leach field had been
previously addressed. Director Sapanai responded that District Engineer Richard Souza said
that point did not present a problem.
Gene Metz, the architect, expressed his appreciation that District Engineer Souza came to the
site. Vice President Tye acknowledged that these types of projects, with minimum and
moderate improvements, are helpful to the District's groundwater. Vice President Tye made
the motion to approve the variance request and the motion passed 3-0.
E. GENERAL BUSINESS
Discussion and possible approval of a Billing Rate Increase from Patrick Miyaki,
Hanson Bridgett LLP.
Director Boucke noted that Patrick would like an automatic yearly price increase, perhaps tied
to the consumer price index. Director Sapanai stated she has some concerns regarding this
approach. Patrick's request for an increase will not be discussed further at this point, but will
be brought up again next month.
Discussion and possible direction to staff to amend Resolution No. GB-2009-04
Establishing Policy for Water Use Charge Reductions.
The Board approved the amended Resolution.
Discussion and possible direction to staff re: the delivery of the new Water Treatment
The General Manager explained the important occasion, on early April 12, when the plant's
Pall Water Treatment Plant equipment arrived from New York. Director Zell commented that
perhaps the employees should be recognized with a plaque. Director Sapanai inquired if
there were any comments from neighbors near the plant. The General Manager responded
that so far there were no complaints from neighbors about the additional noise.
The General Manager said he was very proud of the employees. As the pictures reflect, the
two main treatment unit boxes were heavily protected with plywood. On Tuesday, the fellows
removed the packing, checked for any damage in shipping, and then placed the units into the
new building. They did an awesome job under very wet, slippery conditions.
The project is substantially complete. The huge task of constructing the building and installing
the treatment units has been accomplished; now the miscellaneous plumbing and wiring work
needs to be done. PG&E has not yet provided us with their specifications. A large amount of
time was spent on the building. The units are impressive. The last photograph shows the
platform with a 2 inch clearance on each side. Buck Meyer had extenders on the forklift and
put a ten-foot pipe underneath. The roll-up door has been installed. Director Boucke
suggested giving some of the photos to the field workers.
The General Manager noted we have been billed approximately $209,000 on the latest Pall
invoice. It does not match the payment schedule. The difference is approximately $20,000
and will be researched.
F. APPROVAL OF MINUTES
Vice President Tye made the motion to approve the minutes for March 20, 2010. All
seconded the motion. The minutes were approved by unanimous vote.
G. APPROVAL OF DISBURSEMENTS
Director Zell questioned the payment to the Malugani Tire Center for $136.20 for purchase of a
new battery. The General Manager will research this item. Director Sapanai made the motion
to approve the disbursements of March 17 through March 24 and March 31, 2010. Director
Boucke seconded the motion. The disbursements were approved by unanimous vote.
H. MANAGER'S REPORT
The General Manager stated that he wrote letters to the five individuals participating in the
existing Lifeline Water Rate Program. One individual brought in her tax return and one
individual brought in an application but would not release his tax return information. The
General Manager had not yet heard from the other three participants.
Our 30-day notification period for review of our Draft Initial Study for the Steep Ravine well
ends Monday, April 19. The Golden Gate National Recreation Area (GGNRA) has requested a
10-day extension as the GGNRA person is out of town for 10 days. The GGNRA is reviewing
a ground water study that was prepared several years ago by Todd Engineering. Our written
responses may not require a public hearing from the County. Regardless, in two weeks we will
proceed. We have $140,000 in the budget for this project.
The General Manager noted Helma Schwendig has been performing the duties of
Administrative Assistant for the past several weeks, is doing a good job, and is very task-
oriented. He will begin looking at resumes in the next ten days. Directors Boucke and Zell
may assist in the interview process, by joining the General Manager for two or three of the final
The General Manager reported that several items on the March Task List still needed to be
completed. One of these items consisted of sending a notification to the West Marin Citizen
that the District acknowledges World Water Day. Vice President Tye recommended that
nothing further needed to be done in this regard, and that the District will have future
opportunities to weigh in.
Director Boucke reported that a recent issue of the National Geographic magazine explored
water. She suggested the District obtain copies for each of the Directors and staff.
Director Boucke has volunteered to research cafeteria plans with other organizations that have
cafeteria plans such as UC Berkeley. There is no rush and research needs to be done to
explore the benefits of switching over. The General Manager noted that both he and Helma
have done some research. He has told Patrick not to do any more work in this regard.
Director Sapanai noted that the more knowledge the District possesses regarding cafeteria
plans, the lower the attorney fees will be, as the attorneys will have no need to educate the
District regarding cafeteria plans.
The General Manager presented a sample of a work shirt from a San Francisco supplier.
Director Sapanai noted the shirts should identify the field employee by his name on the shirt.
She suggested the field employees wash the shirts, rather than paying for a laundry service to
pick up, launder and deliver the shirts weekly to the District Office. Director Sapanai
recommended plain, white T-shirts with the employee's name to identify them as being with the
District. This would be the most economical.
Director Boucke noted funds have been put aside in the budget for clothing for the field
employees. Director Zell stated he is disappointed by some of the field employees'
appearances. Director Sapanai responded that the Personnel Committee will work out the
Vice President Tye suggested that the Personnel Committee set a policy that employee shirts
not be worn by other individuals and that the shirts should be retired when the employee
leaves employment with the District. Director Boucke recommended the shirt protocol be part
of the Employee Handbook.
The General Manager continued with his Manager's Report. He and Vice President Tye will
attend the Easkoot Creek Watershed/Flood Control meeting on April 28. The General
Manager also inquired as to the participants going to the May 5 desalination facility tour at
Sand City. Directors Sapanai and Zell will attend. Vice President Tye noted the California
Coastal Commission will not allow a desalination plant in Marin County. Director Sapanai
stated she is skeptical of the whole idea. Director Zell noted that the District lives in fear of salt
water intrusion in the District's wells. Could a desalination plant treat the District's well water?
Director Sapanai noted that Ventura has salt water intrusion.
The General Manager noted he has not yet received the signed cell tower lease agreement. It
could take three more weeks to proceed through the Verizon hierarchy. Verizon has already
been to the county seeking a permit. He cannot sign the Initial Study as he does not have a
signed lease agreement yet. The County will not proceed until the Initial Study has been
signed by the District.
The General Manager noted that his letter to Riley Hurd responded only to his public records
request which must be done within ten days. There appears to be confusion regarding the
historic groundwater elevations on the undeveloped property next to #2 Calle Del
Embarcadero. This will be discussed at Monday's Wastewater Committee Meeting. Director
Zell noted that Mr. Hurd also is representing the owners of #12 Marine Way. Director Sapanai
noted that parts of the Wastewater Code attached to the letter were in draft form. Director Zell
responded that the drafts should be purged.
I. COMMITTEE REPORTS
Judith Elliott dropped off her letter dated April 6, 2010, giving her interpretation of the book
"Water, Electricity and Health" by Alan Hall along with a copy of the book. Director Sapanai
commented that Ms. Elliott's letter was somewhat unclear and inquired if there is any scientific
basis behind the book. The General Manager stated that he has only scanned the book
The other letter received by the District was dated March 29, 2010 from Ralph McLeran,
President of the Marin Special Districts Association, inviting the Board to participate in a
meeting on May 5, 2010 at the Community Meeting Room in Kentfield.
Vice President Tye called for a motion to adjourn the meeting. The motion was approved by
unanimous vote. The meeting was adjourned to Closed Session at 11:00 a.m.
The Board adjourned to Closed Session. Out of Closed Session at 11:15 a.m. By consensus,
the Board agreed to change the General Manager's compensation package, and it will be
presented to the General Manager in the coming week. Director Zell made the motion to
adjourn the meeting. Director Sapanai seconded the motion. The meeting was adjourned at