NOVEMBER 20, 2010
A. CALL TO ORDER/ROLL CALL
President Lawrence A. Baskin called the Regular meeting of the Board of Directors of the
Stinson Beach County Water District to order on Saturday, November 20, 2010, at 9:30 a.m.,
at the Stinson Beach County Water District office, located at 3785 Shoreline Highway, Stinson
Beach, CA 94970.
Lawrence Baskin, President
Scott Tye, Vice President
Barbara Boucke, Director
Elizabeth Sapanai, Director
Jim Zell, Director
General Manager present:
Helma Schwendig - Administrative Assistant
B. PUBLIC EXPRESSION
C. SETTING OF AGENDA
The agenda was unanimously adopted as set.
D. PUBLIC HEARING
Consideration of a request from North Bay Corporation/Redwood Empire Disposal to
raise garbage rates by 1.83% (No Franchise Fee Increase) and to be continued to the
December Board meeting, to be effective on January 1, 2011.
The General Manager introduced Steve McCaffrey, Director of Governmental Affairs, North
Bay Corporation. It has been two years since the last garbage rate increase. Mr. McCaffrey's
1.83% rate increase request is based on the Consumer Price Index from August 2008 to
August 2010 of 1.13% plus a 0.7% increase for the Marin County Hazardous and Solid Waste
Management Joint Powers Authority program expansion. Mr. McCaffrey reported that the
garbage rates in Stinson Beach are significantly lower than in other areas.
Discussion and possible direction to staff re: a Variance Request for installation of a
new septic system within 100 feet of an irrigation well at 127 Seadrift Road, Account
#7710, property owner, Garrett Seligman.
Richard Souza, the District's Engineer, provided a summary of the proposed septic system
replacement. There are currently two leach fields, which were constructed in 1981, situated on
the double lot next to the Seadrift Lagoon. One of the leach fields had failed, and the owner
had attempted to replace the failed portion without a permit. However, the owner immediately
stopped construction when notified by District staff of his violation. He then proceeded with a
design application for a new intermittent sand filter system to treat and disperse the effluent.
There will not be any building additions to the existing residence.
An irrigation well is located on the property approximately 60 feet to the proposed leach field
area. Due to site constraints, the irrigation well does not meet the 100 foot setback
requirement and therefore requires a variance to Stinson Beach County Water District Title IV
of the Onsite Wastewater Management Code, Section 4.15.100. The application had
previously been reviewed by the District's Wastewater Committee. The neighbor notification
form has been sent to the applicable property owners. No comments have been received from
the Regional Water Quality Control Board. Rich proposed to add to the Draft Resolution a
condition that the irrigation well be abandoned if coliform is found at its annual inspection that
exceeds the District criteria level.
Garrett Seligman, the property owner, spoke of the historic usage of his irrigation well. He is
an avid gardener and believes he has saved the District many gallons of potable water through
the years. The well has been in use for many years and has never failed its annual inspection.
Director Sapanai stated she would support the variance request if the language in the
Resolution contained the condition that the irrigation well would be abandoned upon the finding
of unacceptable coliform levels at its yearly inspection. Vice President Tye moved to approve
the Resolution granting the variance request based on inserting this modification, and Director
Zell seconded the motion. The Resolution as modified was unanimously approved.
Discussion and possible direction to staff re: a Waiver Request for installation of a
new septic system at 5 Avenida Farralone, Account #4590, property owner, Gary
Richard Souza summarized the purpose of a new alternative septic system design application
which is replacing the existing septic system. The existing 1,800 square foot single family
residence will be demolished, and a new single family residence of less than 3,300 square feet
of habitable space and 1,771 square feet of non-habitable space will be built on two merged
lots. A standard sand filter system with a raised bed dispersal field is feasible, but the owner
would like to utilize a drip dispersal system instead, in order to take advantage of newer
technology, which has been designed to treat and disperse 600 gallons of wastewater per day.
However, the maximum daily flow rate will not exceed the existing discharge permit limit of 300
gallons. Using a drip dispersal system would require a waiver to Title IV, Section 4.14.220,
Use of an Alternative Treatment System for New Construction. The waiver application was
discussed at Wastewater Committee meetings held on June 21 and November 15, 2010.
Vice President Tye voiced his concern to ensure that the water used for refilling the existing
swimming pool goes through a meter located on the merged property and not through the
meter located on the adjacent property at #1 Avenida Farralone, also owned by Mr. Crawford.
Mr. Tye was assured that the water would go through the meter at #5 Avenida Farralone.
Director Sapanai moved to approve the Resolution granting the waiver. Director Boucke
seconded the motion. The Resolution was unanimously approved.
E. GENERAL BUSINESS
Discussion and possible action re: acceptance of the District's Basic Financial
Statements (Financial Audit).
The General Manager reported on the status of the SBCWD Financial Statements (Financial
Audit) for the fiscal year ending June 30, 2010, as prepared by Terry E. Krieg, CPA. The
District had previously received draft copies and is still awaiting the corrected, final product
from Mr. Krieg.
Discussion and possible direction to staff re: an amendment to the District's
CalPERS Retirement Contract.
The General Manager reported that he has been notified by CalPERS that the District is on
schedule for a contract amendment for the new second tier plan of 2% at age 60. This
retirement formula only affects employees hired after January 18, 2011. At next month's
December 18, 2010 Board meeting, the Board will adopt the Resolution of Intention and at the
Saturday, January 15, 2011, meeting, the Board will approve the Final Resolution.
Discussion and possible direction to staff re: membership of the Stinson Beach
County Water District in the Marin Clean Energy Program.
The General Manager described the Marin Clean Energy (MCE), a Community Choice
Aggregation program created by the Marin Energy Authority to provide a higher proportion of
renewable resources than provided by PG&E. MCE is only responsible for finding the source
of power, whereas PG&E continues in their delivery of electricity, maintenance, billing, and
customer service. The District is classified as "small commercial" by PG&E and its estimated
rate increase is 4.4% starting around mid-July of next year. It was recommended that the
District monitor the new rates starting next Fall, and "opt-out" of MCE in December 2011. Vice
President Tye observed that the new PG&E smart meters will not work with solar panels at the
F. APPROVAL OF MINUTES
Director Sapanai moved to approve the minutes of October 16 and October 18, 2010. Director
Zell seconded the motion. The minutes were approved by unanimous vote.
G. APPROVAL OF DISBURSEMENTS
The General Manager noted that the two meeting stipends described as November 1 on the
Check Run of November 4, 2010 should have been shown as November 2. Vice President
Tye moved to approve the disbursements for October 20 and November 4, 2010. Director Zell
seconded the motion. The disbursements were approved by unanimous vote.
H. APPROVAL OF QUARTERLY FINANCIAL REPORTS
President Baskin appreciates the format of the financial reports prepared by the District's
bookkeeper, Janice Payne. The next reports will show greater revenue due to the 9% water
and 6% wastewater rate increases effective October 1, 2010.
I. MANAGER'S REPORT
The General Manager discussed his monthly report. On Monday, October 18, the Wastewater
Committee began its review of the District Title IV Wastewater Code, as well as the GGNRA
Title 1 Report regarding the selection process for a new septic system in the Park. Director
Sapanai noted that there is a parcel of land within the Park where the ground is suitable for a
new septic system. However, if the system is located offsite and the waste is transported
through a long pipe to the Pony Pasture, the effluent needs pre-treatment.
The District supported the County's decision to place a condition on the Allen Santos project to
keep the garage/carport open on two sides.
The Finance Committee developed several changes to the check production process.
On November 1, the District held a walk-through at the Steep Ravine well site to answer any
questions of the potential well drillers. Only two well drillers came. On October 29, 2010,
Stetson Engineers had issued Addendum No. 1, a revision to the bid documents that the
licensing requirements specified, be changed from California Class "A" contractor's license
[General Engineering Contractor] to a Class "C57" license [Water Well Drilling]. Only one bid
for $150,341 from K.W. Emerson, Inc., was received by the bid opening day, November 15, at
2:00 p.m. at the District Office. Since this bid was twice the estimate amount prepared by
Stetson Engineers, the bid was rejected. The District subsequently received another bid in the
amount of $146,125 from Nor-Cal Pump & Well Drilling, Inc. on November 17, 2010. On
November 22, the Water Operations Committee will meet to revise the bid documents by
issuing several additional addenda with a new response date and which will allow the mud
rotary drilling method, reduce the diameter of the boring hole, and make several other changes
to the bid process. These addenda will be sent by e-mail to all prior respondees. President
Baskin stated the District does not want to pay to correct the specifications. Stetson Engineers
will need to make the changes without charging the District.
On November 2, the General Manager and Directors Boucke and Zell met with two officials
from the City of Santa Rosa to discuss Cafeteria Plans and other employee benefits. Most
employees of the City of Santa Rosa have not had salary increases for several years. Many
employees have agreed to additional unpaid furloughs. The Board will be presented with a
Cafeteria Plan at the December 18 Board meeting.
The two new Black Rock tanks were delivered by helicopter on November 9. Due to the
thorough advance preparation by the District's field staff, no problems were encountered.
Verizon has withdrawn their application for a cell tower at the Steep Ravine Tank Site. The
GGNRA is still analyzing the District's easement.
The Board reviewed two proposals by Mike Clancy for landscaping and painting of the
District's office deck. Director Sapanai suggested painting the planter boxes before installing
the demonstration garden of plants requiring little water, e.g. poppies and succulents.
President Baskin suggested that District staff do minor painting around the planter boxes at the
present time and hold off on the balance of the deck painting until warmer weather in spring.
J. COMMITTEE REPORTS
Director Sapanai reported on the status of the Employee Recognition Dinner, to be held on
December 15 at the Community Center.
The Board did not comment on the correspondence in the Board packet.
The motion to adjourn the meeting was approved by unanimous vote. The meeting was
adjourned at 11:10 a.m.