SATURDAY, MAY 19, 2012
A. CALL TO ORDER/ROLL CALL
President Elizabeth Sapanai called the Regular meeting of the Board of Directors of the
Stinson Beach County Water District to order on Saturday, May 19, 2012, at 9:30 a.m., at the
Stinson Beach County Water District office, located at 3785 Shoreline Highway, Stinson
Beach, CA 94970.
Elizabeth Sapanai, President
Jim Zell, Vice President
Lawrence Baskin, Director
Barbara Boucke, Director
Scott Tye, Director
General Manager present:
Helma Schwendig - Administrative Assistant
B. PUBLIC EXPRESSION
C. SETTING OF AGENDA
The agenda was unanimously adopted as set.
D. PUBLIC HEARING
Discussion and possible direction to staff re: SBCWD Operations and Maintenance
Budget for Fiscal Year 2012-2013, (continued from the Saturday, April 21, 2012, Board
Director Baskin stated that the District's Draft Proposed Operating Budget for fiscal year 2012-
2013 had previously been heard and recommended for approval at several Finance
Committee meetings, as well as being discussed at last month's Board meeting.
President Sapanai expressed her concern about the adequacy of the District's reserve funds.
She stated that if the State of California were to reduce the District's property tax
apportionment revenue, its operating reserves would be sufficient to cover less than two
months of operating expenses. Director Baskin responded that if the District did not have
enough funds for its operations, it could transfer funds from its Capital Improvement reserves.
President Sapanai noted the District would have the option of borrowing funds to cover the
Director Boucke reminded the Board that there will be an additional increase of $2,700 to the
CalPERS retirement fund rate. Taking that into account, Director Baskin moved to approve the
resolution adopting the Annual Operating Budget. Director Boucke seconded the motion. The
resolution and its attached calculation schedules were approved unanimously.
Discussion and possible direction to staff re: SBCWD Capital Improvement Budget
through Fiscal Year 2016/17, (continued from the Saturday, April 21, 2012, Board
Director Boucke stated that both the Water Operations Committee and the Finance Committee
have reviewed and revised the Capital Improvement Projects Budget numerous times during
the year. The District has tentatively budgeted $512,500 for all Capital Projects for the fiscal
The Water Operations Committee has looked at the cost of replacing the aging and leaking
Ranch Tank in 2013-2014. Vice President Zell noted that there are a number of issues
regarding the expense of repair versus the expense of replacing the Ranch Tank. Allan
Richards of Stetson Engineers will be drawing up the specifications for its replacement.
President Sapanai suggested researching the availability of obtaining a low interest loan in
case the District should experience a future low cash flow. The District does not qualify for
Ms. Sapanai noted that the recent high volume of real property sales, higher sales prices and
their attendant increase in real estate taxes will generate additional tax revenue. However, the
District has no control of the amount of property tax revenue it receives.
Director Baskin moved to approve the Capital Improvement Budget. Director Boucke
seconded the motion. The CIP Budget was approved unanimously.
E. GENERAL BUSINESS
Discussion and possible direction to staff re: approving a Resolution Establishing an
Employee Benefit Program for the Fiscal Year 2012-2013.
The recommended changes from last year's program had been previously discussed at
Personnel and Finance Committee meetings and consisted of the following:
(1) The District will reimburse each employee up to a total of $250 per fiscal year for
prescription corrective eyewear, co-pay benefits and/or chiropractic care; (2) For Retirement
Benefits, the employee contribution will be 8% of gross salary; (3) Employees may not
accumulate more than 350 hours of sick leave; (4) Employees choosing to further their
education shall be reimbursed up to $750 per fiscal year. Director Baskin motioned to approve
the resolution and Director Zell seconded the motion. The resolution was approved
F. APPROVAL OF MINUTES
Director Boucke moved to approve the Minutes of April 21, 2012. Director Baskin seconded
the motion. The minutes were approved unanimously.
G. APPROVAL OF DISBURSEMENTS
Director Baskin moved to approve the disbursements of April 18 and April 26, 2012. Director
Boucke seconded the motion. The disbursements were approved unanimously.
H. FINANCIAL STATEMENTS
The Board reviewed the Operating Report, Investment Report and Cash Flow Report for
March 2012. Director Boucke noted that the reconciliation of bank statements and payroll
should also be reviewed by someone other than the District's bookkeeper. President Sapanai
requested that the matter be discussed at the District's next Finance Committee meeting.
Director Baskin is hopeful that the District's ongoing legal expenses will soon be reduced. He
noted that the few remaining properties that are suitable for development will give rise to more
complicated septic issues.
I. MANAGER'S REPORT
The Board reviewed the General Manager's monthly report. At a future Board Meeting,
perhaps in July or August, Verizon will present a proposal to work with the District in getting a
5 year use permit from the Park Service, to install a microwave and telecommunication
antennas at the District's Highlands Tanks site.
Director Baskin recommended sending an e-mail to Mr. Peter Sandmann, acknowledging
receipt of Mr. Richard Volk's signed Agreement for the Seadrift Water Main Line Relocation
and $10,000 deposit, but that the District is still awaiting receipt of his Monitoring Well
President Sapanai requested that the septic system at 15 Calle del Mar [Hasler property which
was described in the May 14 Wastewater Monitoring Program Report by Chris Kelley] be
placed as an agenda item for further discussion at the next Wastewater Committee meeting on
J. COMMITTEE REPORTS
The Board reviewed the correspondence.
The motion to adjourn the meeting was approved by unanimous vote. The meeting was
adjourned at 10:17 a.m.