SBCWD BOARD MEETING MINUTES


REGULAR MEETING
Saturday, July 21, 2012

A.    CALL TO ORDER/ROLL CALL

President Elizabeth Sapanai called the Regular meeting of the Board of Directors of the Stinson Beach County Water District to order on Saturday, July 21, 2012, at 9:30 a.m., at the Stinson Beach County Water District office, located at 3785 Shoreline Highway, Stinson Beach, CA 94970.

Directors present:
Elizabeth Sapanai, President
Jim Zell, Vice President
Lawrence Baskin, Director
Barbara Boucke, Director
Scott Tye, Director

Treasurer present:
Judy Stemen

General Manager present:
Ed Schmidt

Staff present:
Helma Schwendig - Administrative Asst.

B.    PUBLIC EXPRESSION

None.

C.    SETTING OF AGENDA

The agenda was unanimously adopted as set.

D.    GENERAL BUSINESS

  1. Discussion and possible direction to staff regarding the establishment of the Gann Property Tax Appropriations Limit for the District for Fiscal Year 2012-2013.
    The General Manager presented the District's Notice of Determination of Appropriations Limit for the fiscal year 2012 - 2013. The "appropriations limit" is the maximum amount of "proceeds of taxes" which the District can appropriate during the fiscal year. Based on data released by the Department of Finance on per capita income and population changes, the District's appropriations limit for the coming fiscal year has been calculated as $1,043,641. The notice was posted for public review on June 26, 2012.

    A special election set the District's appropriations limit for Fiscal Year 2010-2011 and authorized the District to use that number to calculate limits for the next three years, through Fiscal Year 2013-2014. The District will thus need to prepare for a spring 2014 election to prevent the District's appropriations limit from falling to pre-1998 levels. After discussion, the Board by consensus approved draft Resolution No. GB-2012-00 [subsequently renumbered 2012-06], adopting the appropriations limit for fiscal year 2012-2013 as $1,043,641.

E.    APPROVAL OF MINUTES

President Sapanai noted that on Page 3, line 20 of the Minutes of June 23, 2012, the letter "s" should be removed from the word "surging." Director Boucke observed that on Page 4, line 19, the word "request" should be substituted for "send them" and the words "from them" should be added, so that the sentence reads: "Director Boucke reminded the General Manager to request an engagement letter from them." [Maze & Associates]. With these corrections, Director Baskin moved to approve the Minutes of June 23, 2012. Director Tye seconded the motion. The minutes were approved unanimously.

F.    APPROVAL OF DISBURSEMENTS

Director Baskin moved to approve the disbursements of June 20 and July 5, 2012. Director Boucke seconded the motion. The disbursements were approved unanimously.

G.    MANAGER'S REPORT

The General Manager discussed his monthly report. The 30 day State agency notification period for the Royce Initial Study, Notice of Intent, Mitigated Negative Declaration and Notice of Completion ended on July 12, 2012. The entire CEQA package and variance application were mailed to Blair Allen of the Regional Water Quality Control Board on July 16 for his review. Supplemental attachments will be sent to Mr. Allen in the next few days. The neighborhood notification notices for the variance will be sent out 15 days before the Board hearing date of September 15, 2012.

Ms. Helen Barber, a co-owner of the property at 5 Calle del Embarcadero, which is across the street from Ms. Royce's property, came into the District Office on June 28, 2012 to verbally express her opposition to the Royce project. President Sapanai suggested sending Ms. Barber a copy of the written notes summarizing Ms. Barber's comments and requesting her to confirm their accuracy, so that these comments can be included with the public hearing documents.

Tony Grant's 30 day State CEQA Review period ends on August 1. His project, which is located at 177 Dipsea Road, will probably be also heard at the September 15, 2012 Board meeting. The neighborhood notification notices for Mr. Grant's variance will be sent out 15 days before September 15, 2012.

The target date for the public dedication of the new Water Treatment Plant is Saturday, November 10, 2012. It was the consensus of the Board that the Water Operations Committee will work out the details, including the time, refreshments, and the inscription of the bronze dedication plaque. Director Boucke stated that the staff is doing a great job with the plant's various construction phases.

The revised Quitclaim Deed to the Communication Site Lease Agreement at the Steep Ravine Tank Site, including the Certificate of Acceptance and Resolution, will be placed on next month's Board agenda.

Steve McCaffrey, of Redwood Empire Disposal, will discuss a garbage rate increase at the August Board meeting. This first meeting will be informational only, coming before two public hearings, notices to customers and ads in the newspapers.

The Department of Public Health does not need to be involved in the interior or exterior recoating of our water storage tanks.

The Marin County Assessor/Recorder's Office has informed the District that henceforth all Failed System Citations and Discharge Permits issued by the District and sent to the Recorder for recordation must have the signer's signature acknowledged by a Notary Public. The Board authorized Helma to obtain her notary commission and the District will pay all associated costs.

The Board discussed and approved the District's Portable Chemical Toilet policy and the revised Permit Application for Wedding, Event Planners, Contractors and Portable Toilet Service Providers, which had been previously discussed at the July 16, 2012 Wastewater Committee meeting. President Sapanai noted that the District's regulations supersede any County regulations. Portable Chemical Toilets may be used temporarily in connection with the construction of a building or other structure during the period of such construction or in connection with the repair of a failed wastewater treatment system or upon application to the District for a special event. The applicant is responsible for making sure all requirements are met. Violation is a misdemeanor and punishable by a $1,000 fine.

H.    COMMITTEE REPORTS

None.

I.    CORRESPONDENCE

The Board reviewed the correspondence from the County of Marin Department of Finance regarding the approved Fiscal Year 2012-2013 budget for the Marin County Local Agency Formation Commission as adopted by their governing board on May 14, 2012. The cost allocated to the District's is $975.

J.    ADJOURNMENT

The motion to adjourn the meeting was approved by unanimous vote. The meeting was adjourned at 10:12 a.m.




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