Saturday, January 18, 2014
A. CALL TO ORDER/ROLL CALL
President Boucke called the Regular meeting of the Board of Directors of the Stinson Beach
County Water District to order on Saturday, January 18, 2014, at 9:30 a.m., at the Stinson
Beach County Water District office, located at 3785 Shoreline Highway, Stinson Beach, CA
Barbara Boucke, President
Lawrence Baskin, Vice President
Sandra Cross, Director
Morey Nelsen, Director
Jim Zell, Director
General Manager present:
Helma Schwendig - Administrative Asst.
B. PUBLIC EXPRESSION
C. SETTING OF AGENDA
The agenda was unanimously adopted as set.
D. PUBLIC HEARING
Consideration of a request from North Bay Corporation/Redwood Empire Disposal
to raise garbage rates by 41%, phased in over a 7 year period (No Franchise Fee
Increase) to be effective on February 1, 2014, continued from discussion at the
Saturday, November 16, 2013, Board meeting.
A Notice of Public Hearing was mailed to all District customers and published in two local
newspapers. The District did not receive any comments regarding the proposed increase
from the public. At the end of the 7 year period, Redwood Empire's garbage rates [$22.58 for
a 32 gallon can] would still be less than the garbage rates charged by other Marin County
Director Cross noted that the Amendment to Contract implementation date should be
changed from January 1, 2014 to February 1, 2014 and the month of February substituted
wherever "January" is shown in the document. Vice President Baskin moved to approve the
Amendment to Contract. Director Cross seconded the motion. The Amendment to Contract
was approved unanimously. Director Cross moved to approve Draft Resolution No. GB-2014-
01 with the stipulation that in the third WHEREAS clause, the second part of the sentence
"and shall be such as to assure North Bay Corporation/Redwood Empire Disposal a fair and
equitable return" be deleted. Vice President Baskin seconded the motion. The motion
E. GENERAL BUSINESS
Discussion and possible action regarding: SBCWD, Onsite Wastewater
Management Program Annual Report, to the Regional Water Quality Control Board,
July 1, 2012 through June 30, 2013.
The Report has been previously reviewed by the Wastewater Committee. The District
performed 517 septic inspections during the period. Permits on 12 systems were revoked.
The General Manager stated that he is pleased with the job being done by Chris Kelley, the
District's Wastewater Inspector, and Rich Souza, the District's Wastewater Engineer, in all the
different aspects involved in following the District's Onsite Wastewater Management Code
(Title IV) requirements. Vice President Baskin requested that another column be added to
Table 7: Enforcement Summary - Revoked Discharge Permits, Page 7, to show the current
status of each revoked discharge permit.
Additional suggested modifications to Title IV regarding the reference to waivers will be
reviewed by the Wastewater Committee before coming to the Board.
Discussion re: District Committee Membership changes by the Board President and
possible establishment of an Ad Hoc Committee to review the District's Title I "General
Provisions" and Chapter 2.01 of Title II "Board of Directors."
President Boucke distributed the Board of Directors Committee List for 2014. She stated that
every Director should have the opportunity to serve on the various committees, and she
assigned the Committee membership accordingly. It has been a pleasure for her to work
with the Board and the Staff during the past year. The Committee List is as follows:
FINANCE COMMITTEE - President Boucke, Director Zell
LEGAL COMMITTEE - Vice President Baskin, Director Cross
PERSONNEL COMMITTEE - Director Nelsen, Director Zell
WASTEWATER COMMITTEE - Director Cross, Vice President Baskin
WATER OPERATIONS COMMITTEE - President Boucke, Director Nelsen
AD HOC COMMITTEE: to review Title II, Board rules, President rules, etc. - President Boucke,
The General Manager will set up meeting dates for the committees.
Discuss and Review the District's practices on the establishment of the due date of
Director Nelsen stated that several customers have commented on the District's practice of
charging late fees for payments received after the due date. After much back and forth
discussion by the Board, the Board decided the following: If the payment envelope is stamped
by the post office on the due date, the payment is considered timely. If the payment is placed
in the District's mail slot in the evening of the due date, the payment is also considered as
being received timely. It is recognized that not all mail is postmarked. The District makes
every effort to stamp in the payment by the due date by going to the District's mailbox on the
due date before 4:00 p.m. President Boucke suggested bolding the Due Date box on the
Discussion and Review of the most recent creek flow measurements, discussion of
water usage in Stinson Beach, and the possible setting of stricter water use.
The General Manager noted that the average water use of a residential customer is 150
gallons per day. Commercial users average 170 gallons per day. The pumping capacity of
the District's Alder Grove well has decreased substantially, as it now takes longer to recharge
due to lack of rainfall. Creek flows are barely measurable. The District's Water Conservation
Stage II Alert that went into effect last April 2013 did not result in a lower water usage. The
water usage has actually gone up due to unprecedented warm weather and no rain.
Vice President Baskin stated that the need to reduce water usage is immediate. As
recommended by the General Manager, residential usage should be reduced by
approximately 25%, which equates to approximately 110 gallons per day per residential
meter. A flyer is to be distributed to all customers as soon as possible, alerting them to the
seriousness of the current drought and that a water shortage emergency condition prevails.
All residential customers shall be requested to limit their water usage to a maximum of 110
gallons per day, until sufficient rainfall, as determined by the General Manager and Water
Operations Committee in consultation with the Board of Directors. A separate flyer will be
prepared for property managers, restaurants, real estate agencies and posted around town
and on the District's website. The Draft Water Rationing Ordinance containing enforcement
and the imposition of fines will be revised for a public hearing to be held at next month's
February 15 Board meeting.
Discussion and possible consensus to participate in the Association of California
Water Agencies Joint Power Insurance Authority (ACWA/JPIA) "Commitment to
The District pays ACWA/JPIA approximately $47,000 per year for Liability, Property and
Workers' Compensation Insurance. ACWA/JPIA will collaborate with the District to reduce the
operations and insurance costs for the entire JPIA membership. The Board approved the
District's intent to participate in this beneficial program.
F. APPROVAL OF MINUTES
Vice President Baskin moved to approve the Minutes of December 21, 2013. Director Zell
seconded the motion. The minutes were approved unanimously.
G. APPROVAL OF DISBURSEMENTS
President Boucke inquired if the County's charge of $14,600 for water valve adjustments for
their road resurfacing project could be capitalized. Vice President Baskin moved to approve
the disbursements of December 19, 2013 and January 9, 2014. Director Cross seconded the
motion. The disbursements were approved unanimously.
H. MANAGER'S REPORT
The General Manager discussed his monthly report. His completed "Management's
Discussion and Analysis" is ready for publication, awaiting the return from an out-of-town trip
by our financial accountants, Maze and Associates.
The report from Marianne Watada, California Department of Public Health, has not yet
been received. The District's Water Operating Permit was last modified in 1978.
After a transfer of $100,000 from the District's Operating Account at Westamerica its LAIF
account in Sacramento, the LAIF account balance is $1,100,000.
John Ryan, GGNRA, will be soliciting public review and comments before a final decision is
made regarding the proposed Stinson Beach Central Leachfield Project.
The Local Agency Formation Commission on Marin County (LAFCO) has requested detailed
information on the District's water sources, treatment, distribution system, water storage,
service connections, budgets, financial reports, rate schedules, and water conservation
The General Manager has been invited, with other Marin water managers, to speak at the
regular Board of Supervisors meeting on January 28 regarding the District's current supply
capabilities and challenges, including a timeline for taking drought-related actions.
He has ordered two Smart Things Hub Smart Sense Moisture sensors for a trial use. If they
work as described, they would make an excellent referral to our customers' early on leak
detections inside a home or garage.
President Boucke requested that Board members attend a conference sponsored by the
North Bay Watershed Association titled "Water Resources Management: What, Where and
How" to be held in Novato on April 11, 2014. Due to prior commitments by several Board
members, only President Boucke, Directors Cross and Nelsen and the General Manager are
able to attend.
I. COMMITTEE REPORTS
The Board reviewed the correspondence.
The motion to adjourn the meeting was approved by unanimous vote. The meeting was
adjourned at 11:08 a.m.