SBCWD BOARD MEETING MINUTES


REGULAR MEETING
Saturday, May 17, 2014

A.    CALL TO ORDER/ROLL CALL

President Boucke called the Regular meeting of the Board of Directors of the Stinson Beach County Water District to order on Saturday, May 17, 2014, at 9:35 a.m., at the Stinson Beach County Water District office, located at 3785 Shoreline Highway, Stinson Beach, CA 94970.

Directors present:
Barbara Boucke, President
Lawrence Baskin, Vice President
Sandra Cross, Director
Morey Nelsen, Director
Jim Zell, Director

General Manager present:
Ed Schmidt

Staff present:
Helma Schwendig - Administrative Asst.

B.    SETTING OF AGENDA

The agenda was unanimously adopted as set.

C.    PUBLIC EXPRESSION

None.

D.    PUBLIC HEARING

  1. Review of the Draft Operations and Maintenance Budget and Capital Improvement Program Budget for Fiscal Year 2014/2015 and continue the Public Hearing until the next Board meeting on Saturday, June 21, 2014.
    The budgets had previously been reviewed by the Finance and Personnel Committees. An estimated $50,000 reduction in water revenue is expected due to the success of the District customers' water conservation efforts. Property tax revenue is up $55,000. Employee expenses are going up in cost. Salaries are projected to increase by $20,000, health benefits by $22,000, and CalPERS by $11,000. President Boucke noted that the General Manager had prepared a comprehensive salary survey for all employees. Contract and outside services are expected to rise by $12,000. Other operating costs, including utilities, will increase by about $23,000. The bottom line is an estimated $243,000 in budget excess. It was the consensus of the Board to continue the matter until the June 21, 2014 Board meeting for further discussion and approval.
  2. Discussion and possible direction to staff re: a Draft Resolution Establishing an Employee Benefit Program for the Fiscal Year 2014-2015 and continue the Public Hearing until the next Board meeting on Saturday, June 21, 2014.
    The Board is supportive of employees furthering their education and training in relation to their job. The Board concurred that the current tuition reimbursement of $750 per fiscal year may be increased by the employee appealing to the General Manager for reimbursement in excess of the $750 amount per fiscal year. This will be added to the Draft Resolution for review and final approval by the Board at its June 21, 2014 meeting.

E.    GENERAL BUSINESS

  1. Discussion and possible direction to staff regarding the status of the Grant Applications to the Integrated Regional Water Management Plan (Matt Gerhart, Deputy Program Manager, State Coastal Conservancy) and the California Department of Public Health, District 18, Sonoma.
    The General Manager stated that there is $73,000,000 available in grant money for Northern California. The District, however, must put up a 25% matching amount. The first round of 7 applications to the IRWMP was submitted on April 30. The District also submitted 7 grant applications on April 30 to the California Department of Public Health. The General Manager will continue to follow up on the existing submittals and look for additional opportunities for grants.
  2. Introduction to the California Public Employees Retirement System (CalPERS) Review for the Stinson Beach County Water District, possible next steps and continue to a future Board meeting pending a further report from the Compensation Division of CalPERS and analysis by the General Manager and Personnel Committee.
    The District is still awaiting the final financial outcome of the CalPERS audit to the District and its employees.
  3. Review the Sample Ballot Booklet that contains information on Measure "F" - Property tax Appropriations Limit for the Stinson Beach County Water District that will appear on the June 3, 2014 District Primary Election.
    For informational purposes only and to draw the attention of the town's registered voters to vote for Measure "F."
  4. Discussion and possible direction to staff re: the District's new Water Supply Permit No. 02-18-14P-2110004, review the thirteen (13) tasks and possibly award a sole- source agreement with Stetson Engineers for $18,680 to update the Urban Water Management Plan they prepared for the District in 2005/2006.
    The District received its new Water Supply Permit from the California Department of Public Health on April 28, 2014. The CDPH is very pleased with the operation and maintenance of the District's water system. To remain in compliance with applicable regulations, the District is required to complete 13 items by July 31, 2014, including an Update to the Urban Water Management Plan that was last completed by Stetson Engineers in 2006 and a Surface Water Treatment Plant Operations Plan.

    Vice President Baskin moved to authorize Stetson Engineers to update the District's 2005 Urban Water Management Plan for $18,680. Director Nelsen seconded the motion. The motion was approved unanimously by President Boucke, Directors Cross, Zell, and Nelsen and Vice President Baskin.

    The Surface Water Treatment Plant Operations Plan will be prepared by District staff.
  5. Discussion and possible direction to staff re: the Flood Control Zone #5 Board meeting that will be held on Thursday, May 15, 2014 at the Stinson Beach Community Center.
    The General Manager will obtain a copy of the Flood Control meeting minutes.

F.    FINANCIAL REPORTS

The Board reviewed the financial reports of the District for the quarter ended March 31, 2014.

G.    APPROVAL OF MINUTES

President Boucke stated that the updated drought newsletter prepared by the General Manager and inserted with the April water bills was well received by the community. The General Manager is working with Patrick Miyaki, the District's legal counsel, to update the draft water rationing ordinance. Vice President Baskin requested that the General Manager determines from Patrick what format changes are needed to be made to the ordinance in order for the ordinance to go into effect on an as needed basis, but without stating an actual implementation date. The matter will be placed on the June 21 Board agenda for further discussion.

Director Cross requested that on Page 2, line 51, of the Minutes of the Special Meeting of March 24, 2014, the word "household" should be changed to "residence." On Page 3, line 39, the word "residences" should be changed to "households" and on line 41, the word "residences" should be changed to "households." Vice President Baskin moved to approve the Minutes of the Special Meeting of March 24, 2014 with the changes requested by Director Cross. Director Zell seconded the motion. The minutes were approved by President Boucke, Vice President Baskin, and Directors Cross and Zell. Director Nelsen was not present at the March 24, 2014 Board meeting.

President Boucke moved to approve the Minutes of the Meeting of April 19, 2014. Director Cross seconded the motion. The motion was approved by President Boucke and Directors Cross and Nelson. Vice President Baskin and Director Zell were not present at the April 19, 2014 Board meeting.

H.    APPROVAL OF DISBURSEMENTS

Vice President Baskin moved to approve the disbursements of April 16, 2014. Director Cross seconded the motion. The disbursements were approved by President Boucke, Vice President Baskin and Directors Cross, Nelsen and Zell.

I.    MANAGER'S REPORT

The General Manager discussed his monthly report. As the District is not located within a Designated Groundwater Basin, it is exempt from Groundwater Basin Management Plans at the current time. Another pending issue for the District is the requirement for a National Pollutant Discharge Elimination System (NPDES) permit being developed by the State Regional Water Quality Control Board.

Director Nelsen inquired if the timeline for completion of the Calles water line replacement project could be moved up about four weeks to avoid a possible El Nino event forecast by NOAA for late October.

The Board directed the General Manager to research if the State will grant a waiver to the 15 day well pumping maximum for the Leonard and School wells.

The General Manager expressed his appreciation for District staff, especially Toby, Chris and Helma, for stepping up after Jackie's month long absence.

J.    COMMITTEE REPORTS

Director Nelsen attended a meeting of the Mosquito Control Coordinating Council. The District is doing all that can be done, e.g., requiring homeowners to screen their roof vents with netting and seal and secure their septic tank lids.

K.    CLOSED DOOR SESSION

The meeting was adjourned to closed session at 11:35 a.m.

L.    ADJOURNMENT

Out of closed session at 11:55 a.m. and the meeting was adjourned. The next regular meeting will be held on Saturday, June 21, 2014, at 9:30 a.m.




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