Saturday, December 20, 2014
A. CALL TO ORDER/ROLL CALL
President Boucke called the Regular meeting of the Board of Directors of the Stinson Beach
County Water District to order on Saturday, December 20, 2014, at 9:35 a.m., at the Stinson
Beach County Water District office, located at 3785 Shoreline Highway, Stinson Beach, CA
Barbara Boucke, President
Lawrence Baskin, Vice President
Sandra Cross, Director
Morey Nelsen, Director
Jim Zell, Director
General Manager present:
Rich Souza - District Engineer
Helma Schwendig - Office Supervisor
B. PUBLIC EXPRESSION
Steve McCaffrey, Director of Government Affairs, North Bay
Corporation/Redwood Empire Disposal, thanked the Board for their leadership during 2014.
C. SETTING OF AGENDA
The agenda was unanimously adopted as set.
D. GENERAL BUSINESS
Election of Stinson Beach County Water District Board President and Vice President
for Calendar Year 2015.
President Boucke stated that 2014 had been an exciting year and it was her privilege to serve
as Board President. The District is well regarded in the community, and she thanked all
Board members, the General Manager, Judy, Rich and staff for dealing successfully with a
wide range of water, septic, and grant issues.
Director Zell moved to elect Vice President Baskin as the new President for 2015. Director
Nelsen seconded the motion. The motion was approved unanimously. Outgoing President
Boucke then turned the meeting over to newly elected President Baskin, who thanked her for
doing a wonderful job as President during 2014. Director Nelsen moved to elect Director
Cross as Vice President. Director Boucke seconded the motion. The motion passed
E. PUBLIC HEARING - 9:40 A.M.
Discussion and possible direction to staff re: a Variance Request for replacement of
an existing septic system with an alternative type system, 50 Buena Vista Avenue,
Account #3630, Matthew Rolandson/SamanthaTripodi, owners.
Vice President Cross recused herself and left the meeting, as she lives within 300 feet of the
This proposed project would replace the existing 32 year old dual gravity wastewater system
with an alternative system having a maximum and average daily wastewater loading rate of
150 and 100 gallons, respectively. Also proposed is an increase of the existing habitable
space from 661 square feet to 1,400 square feet on a 3,000 square foot lot. Wet weather
testing was conducted by District staff, and the highest recorded groundwater elevation was
44 inches from existing grade.
A variance to the requirements of the District's Onsite Wastewater Management Code
Sections 4.15.100, 4.19.010 and
4.19.150 would need the Board's approval for the following
items: (1) Installation of an alternative wastewater system; (2) reduction of a drip dispersal
field setback from 25 to 13-foot to a cut bank; (3) reduction of a drip dispersal field setback
from 5 to 1-foot to an adjoining property line; (4) Reduction of a drip dispersal field setback
from 25 to 8-foot to a downslope property line; (5) reduction of a septic/pretreatment tank
setback from 5 to 1-foot to an adjoining property line; (6) reduction of a septic/pretreatment
tank setback from 10 to 5-foot to a downslope property line; (7) installation of a drip field sized
for 167% of the design daily flow.
The Board felt that the above multiple variances requested by septic designer Noadiah
Eckman were not adequately shown on the drawings she provided. The Board requested Ms.
Eckman to furnish 11x17" plans showing the proposed building improvements and the
setbacks listed above. Also, the variance findings of fact should be refined. The plans and
revised findings of fact will then be reviewed at the next Wastewater Committee meeting
before the matter is rescheduled to be heard at the next Board meeting.
Several neighbors expressed their approval of the proposed project.
Vice President Cross returned to the meeting.
F. GENERAL BUSINESS
Discussion re: District Committee Membership changes by the Board President.
President Baskin stated that he would retain the 2014 committee members for the year 2015,
FINANCE COMMITTEE - Director Boucke, Director Zell
LEGAL COMMITTEE - President Baskin, Vice President Cross
PERSONNEL COMMITTEE - Director Nelsen, Director Zell
WASTEWATER COMMITTEE - President Baskin, Vice President Cross
WATER OPERATIONS COMMITTEE - Director Boucke, Director Nelsen
AD HOC COMMITTEE: to review Title II, Board rules, President rules, etc. - Vice President
Cross, Director Boucke
In addition, President Baskin set up a new ad hoc committee titled the IT AD HOC COMMITTEE,
consisting President Baskin and Director Nelsen. Judy was reappointed as the District's
Discussion on the status of a Compliance Program for a Change of Use Request;
necessary for modifications being made at the Bolinas-Stinson Beach School in
District staff conducted a hydraulic load and dye test of the School's septic system on
November 24, 2014. The test result was satisfactory. Local contractor Shane Boyce has
been hired to tie in the Pre-school to the School's septic system. The Board requested Shane
to furnish Rich with a revised drawing which shows the permitted setback to the Bolinas
Discussion and possible direction to staff re: Call for Nominations - Marin Local
Agency Formation Commission (LAFCO) Regular Special District Member and
Alternate Special District Member.
Nomination forms to fill the four-year terms that will end in May 2015 for Regular Member
Dennis Rodoni and Alternate Member Jack Baker must be received by LAFCO no later than
5:00 p.m. on February 12, 2015, including a statement of the candidate's qualifications.
Discussion of receipt of President's Special Recognition Awards from the
Association of California Water Agencies/Joint Powers Insurance Authority
(ACWA/JPIA) for low loss ratios in Workers' Compensation and property damage
Walter "Andy" Sells, the CEO of ACWA/JPIA commended the District for its hard work in
reducing claims. The Board directed the General Manager to place a copy of these awards in
the employees' personnel file.
G. FINANCIAL REPORTS
The Board reviewed the Operating Report, Balance Sheet Summary, Quarterly Schedule of
Cash and Investments and Cash Flow as of September 2014. President Baskin stated that
the District's bookkeeper, Robyn Dismuke of Maze & Associates, is doing a great job.
H. APPROVAL OF MINUTES
Director Nelsen moved to approve the minutes of November 15, 2014. Director Zell
seconded the motion. The motion was approved by President Baskin, Vice President Cross
and Directors Boucke, Nelsen and Zell.
I. APPROVAL OF DISBURSEMENTS
Director Boucke moved to approve the disbursements of November 10, November 24 and
December 4, 2014. Vice President Cross seconded the motion. The motion was approved
by President Baskin, Vice President Cross and Directors Boucke, Nelsen and Zell.
J. MANAGER'S REPORT
The General Manager discussed his monthly report. The final payment due AshLin Pacific for
the Calles Pipeline Replacement Project has been held up until the completion of the District's
Project Manual Labor Compliance provisions, expected to be finalized by the first week in
The flow of Fitzhenry Creek behind the Community Center measured 1,858 gallons per
minute on December 15, 2014.
Doreen, the District's new Billing/Customer Service Representative, is doing a good job
interacting with the public and is well liked by District staff.
President Baskin thanked both the General Manager and Helma for the high quality of reports
issued by the District. President Baskin stated that the District is fortunate to have a great
staff and also complimented Toby, Chris, Buck, Donny and Sito for their good work during the
K. COMMITTEE REPORTS
Director Zell will attend the next meeting of the West Marin
Mosquito Council (WMMC) on January 6, 2015. The WMMC wishes to continue the use of
very low-toxic protocol for the control of mosquitoes in West Marin by the Marin/Sonoma
Mosquito and Vector Control District.
The motion to adjourn the meeting was approved by unanimous vote. The meeting was
adjourned at 11:17 a.m.