SBCWD BOARD MEETING MINUTES


REGULAR MEETING
Saturday, February 21, 2015

A.    CALL TO ORDER/ROLL CALL

President Baskin called the Regular meeting of the Board of Directors of the Stinson Beach County Water District to order on Saturday, February 21, 2015, at 9:35 a.m., at the Stinson Beach County Water District office, located at 3785 Shoreline Highway, Stinson Beach, CA 94970.

Directors present:
Lawrence Baskin, President
Barbara Boucke, Director
Jim Zell, Director

Directors absent:
Sandra Cross, Vice President
Morey Nelsen, Director

Treasurer present:
Judy Stemen

General Manager present:
Ed Schmidt

Staff present:
Helma Schwendig - Office Supervisor

B.    PUBLIC EXPRESSION

Director Boucke reminded everyone present to complete the survey sent out by the Coastal Health Alliance regarding the Stinson Beach Health Clinic. At the present time, the Clinic, which is an affiliate of Kaiser, is open only on Mondays and Thursdays. The Clinic is interested in expanding its hours if the community increases its use of their facility.

The 1st Annual Stinson Beach Surf Festival will be held on March 7, 2015, starting with a Youth Surf Contest and Surf Demo at 7:30 a.m., sponsored by the Live Water Surf Shop.

C.    SETTING OF AGENDA

The order of the agenda items was unanimously reset to discuss General Business E.2 as the first item.

D.    PUBLIC HEARING

  1. Discussion and possible direction to staff re: a Variance Request to reduce site criteria setback, Bolinas-Stinson Union School District, 3805 Shoreline Highway, Account #1670.
    The project of connecting the portable Preschool building's bathroom to the School's septic system has been discussed at numerous prior Wastewater Committee and Board meetings. The School has now requested approval of a variance to the District's Title IV Onsite Wastewater Management Code to reduce a required 100 foot setback from the Preschool's sump tank to an 80 foot setback to the Bolinas Lagoon. The variance will not result in a cumulative adverse detrimental effect on surface or ground waters. The Regional Water Quality Control Board had been notified, but the District had not received any comments prior to this Board hearing.

    Director Boucke made a motion to approve draft Resolution No. WW-2015-03, Granting a Variance to the Requirements of the Stinson Beach County Water District Wastewater Treatment Regulations Ordinance No. 2014-04 to Reduce Site Criteria Setback for Property Located at 3805 Shoreline Highway, Stinson Beach (Bolinas-Stinson Union School). Director Zell seconded the motion. The motion was approved unanimously by the three Board members present, President Baskin and Directors Boucke and Zell.

E.    GENERAL BUSINESS

  1. Review of the District's finalized Basic Financial Statements and the Memorandum on Internal Controls as at June 30, 2014.
    The Board had reviewed the draft Financial Statements consisting of Management's Discussion and Analysis, the Basic Financial Statements and Required Supplementary Information as prepared by the District's auditor, Maze & Associates, at the January 17, 2015 Board meeting. Their report stated that the financial statements are fairly represented in all material respects. The net position of the District's business-type activities increased in fiscal year 2014 by $213,277 compared to the net position of the District at June 30, 2013.

    Director Boucke made a motion to approve the District's Financial Statements and the Memorandum on Internal Controls as at June 30, 2014. Director Zell seconded the motion. The motion was approved unanimously by the three Board members present, President Baskin and Directors Boucke and Zell.
  2. Discussion and possible development of a position on the Marin County/Stinson Beach Flood Control Remedian Project, Measure A. [heard first]
    At the January 17, 2015 Board Meeting, the Board decided to place on the Board's February 21 agenda the District's position on the upcoming March 3 special election, the flood control Measure A. A Board member stated that Measure A is particularly germane to the District, its water distribution pipelines and related infrastructure.

    Director Boucke made a motion that the Stinson Beach County Water District supports Measure A and urges people to go out and vote on March 3, as the District perceives the benefits of its passage both to the District and to the community at large. Director Zell seconded the motion. The motion was passed unanimously by the three Board members present, President Baskin and Directors Boucke and Zell.

    Local resident Howard Schechter stated he would post on the "Nextdoor Stinson Beach" website that the Board passed a motion which endorses Measure A.

F.    APPROVAL OF MINUTES

Director Boucke moved to approve the minutes of January 17, 2015. Director Zell seconded the motion. The motion was approved by President Baskin and Directors Boucke and Zell.

G.    APPROVAL OF DISBURSEMENTS

Director Zell moved to approve the disbursements of January 12, 2015 and January 29, 2015. Director Boucke seconded the motion. The motion was approved by President Baskin and Directors Boucke and Zell.

H.    MANAGER'S REPORT

The General Manager discussed his monthly report. He has been working with Keene Simonds of LAFCO on his Service Review of the Stinson Beach County Water District. Mr. Simonds' report failed to include the District's 2014 water conservation efforts. The District has received a 30 day delay in the public comment period, giving Mr. Simonds time to understand the District's corrections and clarifications. Supervisor Steve Kinsey is aware of the District's concerns.

The District will receive an overpayment of $1,642 from ABAG for the Proposition 84 grant fee.

The bids for the Patios Water Line Replacement were opened on February 17, 2015. The "apparent" low bidder is Pacific Underground Services for $75,420. The District, however, is purchasing all of the required pipes and materials.

On January 23, 2015, in anticipation of a fourth year of drought, the State Water Board issued a Notice of Potential Curtailment of Water Right Diversions for 2015. District counsel is determining if the District is affected by the Notice.

More research needs to be done to determine which type of material will entail the least maintenance for fireproofing the pumping station and the Alder Grove well house.

Creek flows are significantly below normal even after recent rains.

C-SMART has developed a five page asset questionnaire in order to identify the SBCWD assets, pipelines/pump stations that are vulnerable to sea level rise.

A draft resolution to streamline the 2013 water loss reduction policy has been proposed by consensus at a recent Water Operations Committee meeting. The Water Operations Committee feels that the existing resolution is too restrictive. Two Board members stated that they could not support the revisions as proposed, as the carefully worded standards and grounds for granting a reduction in case of a water loss would be eliminated. The Board had spent much time and effort in crafting the 2013 leak reduction policy, which spells out clearly what factors must be considered before granting any relief.

I.    COMMITTEE REPORTS

None.

J.    CORRESPONDENCE

None.

K.    ADJOURNMENT

The motion to adjourn the meeting was approved by unanimous vote. The meeting was adjourned at 10:55 a.m.




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