Wednesday, March 11, 2015
A. CALL TO ORDER/ROLL CALL
President Baskin called the Special meeting of the Board of Directors of the Stinson Beach
County Water District to order on Wednesday, March 11, 2015, at 9:00 a.m., at the Stinson
Beach County Water District office, located at 3785 Shoreline Highway, Stinson Beach, CA
Lawrence Baskin, President
Sandra Cross, Vice President
Barbara Boucke, Director
Jim Zell, Director
Morey Nelsen, Director
General Manager present:
Office Supervisor - Helma Schwendig
B. PUBLIC EXPRESSION
C. GENERAL BUSINESS
Discussion and possible direction to staff to approve the project and issue the
Notice of Award to Pacific Underground Services for the Patios Pipelines Replacement
Project and declare it categorically exempt from the California Environmental Quality
Act (CEQA) on or before March 19, 2015 and direct staff to file a Notice of Exemption
from CEQA with the State Clearinghouse.
This project is anticipated to be funded as part of the District's approved Proposition 84 Grant
Projects. The District received 7 bids for the new water pipelines to be installed along
Sacramento Patio, Jose Patio and Francisco Patio. The lowest qualified bid was submitted by
Pacific Underground Services for $75,420. The engineer's cost estimate was $82,000. The
General Manager and Allan Richards of Stetson Engineers separately contacted the
references provided by Pacific Underground Services. The references checked out
The project is exempt from the California Environmental Quality Act (CEQA) as it involves
replacement of deteriorated pipelines to meet current standards of public health and safety. A
Notice of Exemption will be filed with the State Clearinghouse. The Department of Industrial
Relations (DIR) will also be notified of the award contract.
Director Zell moved to approve the Patios Pipelines Replacement Project and, pending the
arrival and inventory of all parts ordered by the District, approve the General Manager to issue
the Notice of Award to Pacific Underground Services by March 19, 2015 for its bid of $75,420.
Director Cross seconded the motion. The motion was passed unanimously by the board
members present, President Baskin, Vice President Cross, and Directors Boucke and Zell.
Ethics Training for elected and appointed officials of the Stinson Beach County
Water District, as required by the State of California.
AB 1234 requires that SBCWD Board members and its Treasurer receive two hours of
training on ethics laws and principles every two years. The Fair Political Practices
Commission offers free online training that requires review of ethics laws and taking periodic
tests to assure retention of the information. At the completion of the online session, a
certificate of participation can be printed. The Board members and Treasurer opted to comply
with AB 1234 by taking the online training.
MATTERS NOT ON THE AGENDA
Part of the District's approved grant under Prop. 84 consists of $250,000 for Water Meter
Replacements and In-line Meters. The General Manager discussed the telephone surveys he
made recently regarding the water meters and utility billing software used by a dozen bay
area water districts. Some of the larger water agencies still do manual meter reads. The
Board members in attendance expressed their belief that the District should continue its
current system where each of its 729 water meters is read by touch, using a wand. The
reading is electronically transferred to the Sensus AutoRead Handheld Device. Badger Meter
Touch has also gotten good reviews.
The Board felt that only the meters should be replaced, costing approximately $200 per
meter. It was also suggested that the District explore the availability of companion water
budgeting devices that display the water meter read in an accessible location to be available
to the District's customers.
It is uncertain if a change in the District's utility billing software is covered by grant funds. Any
different software that is selected must be compatible with the hand held read system.
The motion to adjourn the meeting was approved by unanimous vote. The meeting was
adjourned at 9:50 a.m.