Saturday, September 19, 2015
A. CALL TO ORDER/ROLL CALL
President Baskin called the Regular meeting of the Board of Directors of the Stinson Beach
County Water District to order on Saturday, September 19, 2015, at 9:30 a.m., at the Stinson
Beach County Water District office, located at 3785 Shoreline Highway, Stinson Beach, CA
Lawrence Baskin, President
Barbara Boucke, Director
Morey Nelsen, Director
Jim Zell, Director
Sandra Cross, Vice President
General Manager present:
Helma Schwendig - Office Supervisor
B. PUBLIC EXPRESSION
C. SETTING OF AGENDA
The agenda was unanimously adopted as set.
D. GENERAL BUSINESS
Discussion and possible direction to staff regarding Bid Solicitation for Laurel
Water Treatment Plant Test Well Project.
The Integrated Regional Water Management Plan, Proposition 84 Grant approval from the
Department of Water Resources, involves construction related activities associated with
obtaining a new potable water well. Bids will be solicited to drill a test well approximately 260
feet deep with a 6-inch PVC casing using the mud-rotary method, to be located on the
northeast side of the existing water tank at the end of Laurel Avenue. The potential
production capacity of the test well will be evaluated to determine if it can be converted to a
The Board reviewed the Rolling Capital Improvements Cash Flow for the next 12 Months and
the following 13 - 24 Months. Based on projected expenses, including the $156,945 bond
payment to be made next week, and in anticipation of the receipt of property tax revenue in
mid-December, it was the consensus of the Board members present that the bidding process
be postponed until the week of October 19, 2015 and to adjust the bid solicitation schedule in
the General Manager's Staff Report accordingly.
E. FINANCIAL REPORTS
The Board reviewed the financial reports as of June 30, 2015, consisting of the Operating
Report, the Balance Sheet Summary, Quarterly Schedule of Cash and Investments, Local
Agency Investment Fund (LAIF), Revenues Comparison, Apportionment/Property Tax
Revenue, Consolidated Fund Balance Sheet, Consolidated Fund Income Statement, and
Comparative Single Fund Income Statement. Due to water conservation efforts, water usage
charges have decreased by $27,000 (11%). Wastewater fees have increased by $34,000
(8%), due to an increase in the number of building permits. Property tax revenue has
increased by $82,000 (13%). After depreciation, the net result is a gain of $53,000, but the
District does not anticipate having to raise water rates in the near future.
F. APPROVAL OF MINUTES
Director Nelsen moved to approve the minutes of August 22, 2015. Director Zell seconded
the motion. The motion was approved by President Baskin and Directors Nelsen and Zell.
Director Boucke was not present at the August 22, 2015 Board meeting.
G. APPROVAL OF DISBURSEMENTS
Director Nelsen moved to approve the disbursements of August 14, 2015. Director Boucke
seconded the motion. The motion was approved by President Baskin and Directors Boucke,
Nelsen and Zell.
H. MANAGER'S REPORT
The General Manager discussed his monthly report. The Proposition 84 agreement with the
California Department of Water Resources for the District's grant reimbursement has been
reviewed by the District's legal counsel, Patrick Miyaki. Provisions in the agreement must be
reviewed carefully to ensure that the District complies with these provisions. The District will
submit invoices in November, and is expecting its first reimbursement by April 2016.
The only proposal for new water meters was received on September 1, 2015 from Kathy
Richards, National Meter and Automation, Inc., for Badger Meters. Ms. Richards' proposal
will be placed on the Saturday, October 17, 2015, Board meeting agenda.
The Board discussed the chart comparing the power exposure from the proposed Orion
Cellular/Badger Water Meters to the PG&E meters. President Baskin suggested that the
General Manager summarize his research in next month's Drought Newsletter, which includes
a comparison of the energy transmittal of various household items such as microwave ovens
to the District's proposed cellular water meters.
The Board gave their approval for Doreen to visit the water district at Northstar in Truckee to
interview the employees who operate the Springbrook Utility Billing system that uses the
Orion Cellular/Badger configuration. It should be a productive visit, as the Northstar
Community Services District is similar in size to the Stinson Beach County Water District.
In reference to the September 2, 2015 Drought Newsletter's reminder to customers to have
their backflow devices tested annually, President Baskin inquired as to the criteria for having a
backflow. The California Code of Regulations states that a water supplier [such as the
District] shall protect the public water supply from contamination by the implementation of a
cross connection control program. The District's Title III Water System Regulations, Chapter
3.09, spell out the requirements for backflow devices.
Director Boucke distributed a memorandum from the Seadrift Association Board of Directors
dated September 15, 2015 which urges property owners to attend the Saturday, November
14, 2015, 10:00 a.m. workshop at the Community Center hosted by Marin County's C-SMART
(Collaboration: Sea-level Marin Adaptation Response Team). The workshop will focus on
adaptation to sea level rise, property development, seawalls, and crucial infrastructure such
as Shoreline Highway and Calle del Arroyo.
The Wastewater Committee and the General Manager are planning to meet with Tom Lai,
Assistant Director, County of Marin Community Development Agency, as a follow up to the
September 5, 2015 meeting at the Community Center regarding the county's updated policy
for new structures or improvements within the floodplain of Easkoot Creek. Although the
County has stated that the building restriction will apply mainly to new development and that
repair/maintenance and work necessary for health and safety would be allowable, clarification
is needed regarding the County's role and the District's role when homeowners come to the
District to seek permission to repair their septic system or perhaps replace a failed septic
The Finance Committee recommended that the General Manager executes the draft
"Agreement for Professional Bookkeeping Services" with Maze & Associates. President
Baskin and Directors Boucke, Nelsen and Zell approved the Agreement and annual
compensation to Maze & Associates of $50,400 ($4,200 monthly).
I. COMMITTEE REPORTS
The meeting was adjourned at 10:45 a.m. The next regular meeting will be held on Saturday,
October 17, 2015, at 9:30 a.m.