Saturday, November 21, 2015
A. CALL TO ORDER/ROLL CALL
President Baskin called the Regular meeting of the Board of Directors of the Stinson Beach
County Water District to order on Saturday, November 21, 2015, at 9:37 a.m., at the Stinson
Beach County Water District office, located at 3785 Shoreline Highway, Stinson Beach, CA
Lawrence Baskin, President
Sandra Cross, Vice President
Barbara Boucke, Director
Morey Nelsen, Director
Jim Zell, Director
General Manager present:
Helma Schwendig - Office Supervisor
C. PUBLIC EXPRESSION
President Baskin updated the Board on the status of the Employee Recognition Dinner.
Director Boucke suggested that the Board revisit the District's Title IV Onsite Wastewater
Management Code in view of projected sea level rise concerns and if septic tank shut off
valves can be installed for septic systems that are located in the Calles and Patios areas of
Stinson Beach. President Baskin replied that this is a complicated issue, and that the matter
will be reviewed and a policy, if needed, formed at the next Wastewater Committee meeting.
B. SETTING OF AGENDA
The agenda was unanimously adopted as set.
D. PUBLIC HEARING
Discussion and possible direction to staff re: a Hearing for Property located at 141
Calle del Arroyo, Victor Zilinkas and Tanya Zilinskas Naouri, Owners, Account #1420.
On April 29, 2015, the District revoked the Discharge Permit, as the septic system was found
to be in violation of SBCWD Ordinance 2014-04, relating to violation of Sections 4.01.430
(Alterations and Additions not amounting to new construction), 4.01.290 (Failure to Obtain
Required Permit) of Stinson Beach County Water District Title IV, and violation of Title 19 of
Marin County Code and Section 105 of the California Building Code (Dated 2/27/2015) posted
at the property. A Failed System Citation was issued on June 1, 2015, and the matter was
discussed at several subsequent Wastewater Committee meetings. The owners had hired an
"expediter" to obtain a permit from Marin County Planning Division to return their illegal
habitable space back into a garage. To date, the District has not received a copy of a written
repair schedule, repairs made to date, or why it has taken so long to complete the work.
Tanya Zilinskas Naouri, one of the owners, stated she had hired Steven Podesta (the
"expediter") to assist with drawing up plans to remove the unpermitted work. His plans
included the installation of a garage door and windows. Mrs. Zilinskas Naouri stated that the
garage space was too small for use as a garage for a car and that the space would only be
utilized as storage space, not habitable space. Mrs. Zilinskas Naouri also stated that she
recently received a new list of requirements from the county building inspector and that she
has hired a local contractor to do the required work.
A Board member expressed frustration at the amount of time (7 months now) that has elapsed
without significant progress having been made. The Board gave Mrs. Zilinskas Naouri until
December 1, 2015 to submit to the General Manager a schedule of the work completed to
date and including a final completion date. If this does not happen, Mrs. Zilinskas Naouri will
be requested to appear at a Wastewater Committee meeting which may result in the
termination of her water service.
E. GENERAL BUSINESS
Discussion and possible direction to staff to issue a Notice of Award and Contract
for the drilling of a test well to be located at the District's Laurel Water Treatment Plant.
The District received three bids for a new test well, which were opened on November 9, 2015.
No well drillers attended the voluntary pre-bid meeting on November 2. The apparent low bid
was ABC Liovin Drilling for $79,594. The other bids were Weeks Drilling $101,750 and
Cascade Drilling $108,830. The County requires a Coastal Development Permit and a fee of
$7,215. The Engineer's estimate was $75,000 for the project. If references come back
positive and the Coastal Development Permit is granted, the District can proceed with issuing
a contract, Notice of Award, and Notice to Proceed to ABC Liovin Drilling. If references are
unsatisfactory, the District will proceed with the next lowest bidder.
President Baskin inquired as to the incremental cost of drilling deeper than the target depth of
260 feet that is described in the bid documents. Also to be confirmed by Allan Richards of
Stetson Engineers is the conversion of the test well to a potable well. The Board approved by
consensus for the General Manager to proceed as planned.
Discussion and possible direction to staff re: a request for contribution of funds to
the Resource Recovery Center, Bolinas.
The Bolinas Public Utility District (BPUD) is requesting a $5,000 maximum contribution, 25%
of an estimated $20,000, by the SBCWD for engineering, environmental and permitting costs
for a berm repair project, which had been completed without permits. The operation of the
Resource Recovery Center in Bolinas benefits the communities of Stinson Beach, Bolinas, the
Bolinas Fire Protection District and the Stinson Beach Fire Department. Director Zell made a
motion for the SBCWD to contribute 25% of the cost, up to a maximum of $5,000, to obtain
the required permits. Director Boucke seconded the motion. The motion passed unanimously
by President Baskin, Vice President Cross, and Directors Boucke, Nelsen and Zell.
Discussion and possible direction to staff re: the purchase of the Springbrook utility
billing system from Accela Corporation, San Francisco, CA.
The Finance Committee has been discussing various types of utility billing systems for the
past 10 months and did a survey of water agencies, their customer count and their utility
billing system in March of this year. Two popular utility billing systems, Core Utilities and
Accela (Springbrook) were contacted and compared. The District's IT person, Joe Bender,
also reviewed their interface and concluded that Springbrook presented a better product to
meet the District's needs. The Board thanked staff for their efforts. The Board approved by
consensus for the General Manager to proceed with the purchase of the Accela (Springbrook)
utility billing system for $15,692 to be installed before the installation of the new water meters.
The purchase of the on-line bill pay software will be considered at a future date.
Update from staff on the pending purchase of new water meters from National Meter
and Automation, Inc., Santa Rosa, CA.
On Thursday, November 19, 2015, the General Manager received an e-mail from Kathy
Richards of National Meter and Automation, Inc., which he distributed to the Board, wherein
Ms. Richards gave the District an additional discount of 3 1/2% for the purchase of 730 new
Badger water meters, a total discount of 7% from the original pricing provided in May. The
Board directed the General Manager to proceed with the purchase order for the new meters
Review of information from the Special Board Meeting held on Saturday, November
14, 2015 on Sea Level Rise and possible direction to staff.
On November 14, 2015, the C-SMART (Sea Level Rise) team discussed and presented a
Community Preference Survey on Sea Level Rise Adaptation Strategies for Marin's Ocean
Coast, for Stinson Beach residents to complete. The public comment period is through
December 14, 2015, not enough time to evaluate strategies that will impact residents' lives
and properties for years to come.
The survey will be discussed more in depth at a Special Board meeting to be agendized and
held at the District office on Monday, November 30, 2015, from 3:30 p.m. to 5:00 p.m. The
survey can be completed online or mailed to the Marin County Community Development
Agency in San Rafael by January 17, 2016.
F. APPROVAL OF MINUTES
Director Zell moved to approve the minutes of October 17, 2015. Director Boucke seconded
the motion. The motion was approved by President Baskin and Directors Boucke, Nelsen and
Zell. Vice President Cross had been absent at the October 17, 2015 meeting.
G. APPROVAL OF DISBURSEMENTS
Director Nelsen moved to approve the disbursements of October 13 and October 28, 2015.
Vice President Cross seconded the motion. The motion was approved by President Baskin,
Vice President Cross and Directors Boucke, Nelsen and Zell.
H. MANAGER'S REPORT
The General Manager discussed his monthly report. The District is compiling invoices for all
four of its grant projects. Invoicing will include all expenses incurred up to December 31,
2015. The first invoice will be sent to ABAG by February 15, 2016. After their review, ABAG
will forward the invoices to the Department of Water Resources. The District expects to
receive payment by May 31, 2016. Future invoices will be sent in quarterly with project
The General Manager had written a letter to the Marin/Sonoma Mosquito Vector Control
District in support of a one-year extension of the existing non-toxic protocol agreement until
December 31, 2016.
He will consult with the National Marine Fisheries of the National Oceanic and Atmospheric
Administration (NOAA) regarding the need for continued monthly creek monitoring. This
would save the District about $25,000 annually.
The Board directed the General Manager to follow up with Albert Coles regarding his
nonpayment of his water bill and that if payment is not received by December 4, 2015, initiate
proceedings to turn off Mr. Coles' water. The Board also requested that the General Manager
write follow up letters to high water users where warranted.
President Baskin expressed approval of the General Manager's November 3, 2015 Drought
I. COMMITTEE REPORTS
The Board reviewed the correspondence.
The meeting was adjourned at 11:22 a.m. The next regular meeting will be held on Saturday,
December 19, 2015, at 9:30 a.m.