SBCWD BOARD MEETING MINUTES


REGULAR MEETING
SATURDAY, MARCH 19, 2016

A.    CALL TO ORDER/ROLL CALL

President Cross called the Regular meeting of the Board of Directors of the Stinson Beach County Water District to order on Saturday, March 19, 2016, at 9:35 a.m., at the Stinson Beach County Water District office, located at 3785 Shoreline Highway, Stinson Beach, CA 94970.

Directors present:
Sandra Cross, President
Morey Nelsen, Vice President
Lawrence Baskin, Director
Barbara Boucke, Director
Jim Zell, Director

Treasurer present:
Judy Stemen

General Manager present:
Ed Schmidt

Staff present:
Helma Schwendig - Office Supervisor

B.    SETTING OF AGENDA

The agenda was unanimously adopted as set.

C.    PUBLIC EXPRESSION

None.

D.    GENERAL BUSINESS

  1. Discussion and possible acceptance of the Actuarial Valuation of Postemployment Medical Benefits required by Government Accounting Standards Board (GASB) Statement Number 45 Rule.
    Gary Cline, Nicolay Consulting Group, presented his draft Actuarial Valuation of the District's Postemployment Medical Benefits as of July 1, 2015. The purpose of this valuation is to determine the value of the expected postretirement benefits for current and future retirees. Agencies must update their report every three years. The last report, which was done for 2012, used a 5% discount rate. The District must include this accrued liability in all Annual Financial Statements.

    It was noted that one retired employee had waived coverage, which will necessitate a revision of Mr. Cline's actuarial valuation. His final report will be reviewed at the District's next Finance Committee meeting. [Mr. Cline's revised report of March 22, 2016, which decreased the District's annual required contribution from $38,482 to $36,699, was subsequently discussed and approved by the Finance Committee on March 30, 2016.]
  2. Review Grand Jury 2015 Web Transparency Report Card "Bringing Marin County's Local Governments to Light" and direct staff to re-submit the District's previous report dated March 3, 2016.
    On November 24, 2015, the General Manager received an e-mail from John Mann, Foreperson, Marin County Civil Grand Jury. The attachment to Mr. Mann's e-mail described the background of the web transparency audit and frequently asked questions. The District's draft response was sent to Mr. Mann on March 3, 2016 and included its mission statement, description of services and functions, financial reserves policy, biography of its Board members, reimbursement and compensation policy, administrative officials, contracts, public records, revenue sources, and agency specific information.

    On March 11, 2016, the District received an e-mail from Mr. Mann stating he had received the District's website transparency changes, but was unable to review and audit the District's website in time for the Grand Jury Report. The Grand Jury Report covered 126 local agencies, consisting of 12 municipalities, 19 school districts, 64 special districts, 30 joint powers authorities and 1 rail district.

    The District is required to submit its written response to the Grand Jury's findings and recommendations contained in its report by June 10, 2016.
  3. Review the Marin County DRAFT Land Use Plan (LUP) Policies and Implementation Program (IP) Code language. These address Federal (FEMA) and State (Coastal Act) requirements in streamlining the permit process for those who want to raise their homes in anticipation of, or as a result of, Sea Level Rise.
    The Board reviewed the draft Land Use Plan and Implementation Program language developed by the Marin County Community Development Agency, which address Federal (FEMA) and State (Coastal Act) requirements in the face of environmental change. The proposed policies address the impacts of sea level rise on Marin County's Coastal Zone Shoreline. The Board noted that the policies do not address septic systems.

E.    APPROVAL OF MINUTES

President Cross noted that on Page 2, line 51 of the minutes of February 20, 2016, the words "business-type activities" should be switched with "operating revenues", so that the sentence will now read: "The District's operating revenues from business-type activities in 2015........." Director Baskin moved to approve the minutes with this correction, and Director Boucke seconded the motion. The motion was passed unanimously by President Cross and Directors Baskin, Boucke, and Zell. Vice President Nelsen had been absent at the February 20 meeting.

F.    APPROVAL OF DISBURSEMENTS

Director Baskin moved to approve the disbursements of February 18 and March 7, 2016. Director Zell seconded the motion. The motion was passed unanimously by President Cross, Vice President Nelsen and Directors Baskin, Boucke, and Zell.

G.    MANAGER'S REPORT

The General Manager discussed his monthly report. John Haaf, Risk Management Manager for the Association of California Water Agencies Joint Powers Insurance Authority, toured District facilities on February 23. He also taught a two hour electrical safety class in the afternoon. His written report stated: "District facilities were in very good condition. Housekeeping and security procedures were very good and reflected the pride District personnel have in their organization."

A Board member inquired if a District employee would be interested in becoming a certified electrician.

Badger Meter Company sent the District a shipment of 5/8" diameter water meters, instead of the 3/4" meters that were ordered. This will delay the installation process by about 30 days. The District's grant construction sign "Stinson Beach Water Supply and Drought Preparedness Plan" will be installed near the Seadrift entry gate, as Seadrift customers will be the first to receive the new water meters.

The Board requested that the General Manager resume sending letters to the highest water users, requesting them to reduce their water consumption.

Local resident Lance Meade stated that the barn area needed tidying up and inquired why the barn was not utilized for more equipment storage. The General Manager will check if the District has a lease with the GGNRA. Mr. Meade also reported that recent storms have caused several trees to fall on the trail.

H.    COMMITTEE REPORTS

None.

I.    CORRESPONDENCE

None.

J.    ADJOURNMENT

The meeting was adjourned at 11:30 a.m. The next regular meeting will be held at the District office on Saturday, April 16, 2016, at 9:30 a.m.




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