SBCWD BOARD MEETING MINUTES


REGULAR MEETING
SATURDAY, JUNE 25, 2016

A.    CALL TO ORDER/ROLL CALL

President Cross called the Regular meeting of the Board of Directors of the Stinson Beach County Water District to order on Saturday, June 25, 2016, at 9:30 a.m., at the Stinson Beach County Water District office, located at 3785 Shoreline Highway, Stinson Beach, CA 94970.

Directors present:
Sandra Cross, President
Morey Nelsen, Vice President
Barbara Boucke, Director

Directors absent:
Lawrence Baskin, Director
Jim Zell, Director

Treasurer present:
Judy Stemen

General Manager present:
Ed Schmidt

Staff present:
Helma Schwendig - Office Supervisor

B.    PUBLIC EXPRESSION

None.

C.    SETTING OF AGENDA

The agenda was unanimously adopted as set.

D.    PUBLIC HEARING

  1. Review and adoption of an Operations and Maintenance Budget and Capital Improvement Program Budget for Fiscal Year 2016/2017. This item is continued from the last Board meeting on Saturday, May 21, 2016.
    Director Boucke made a motion to adopt the Operations and Maintenance Budget and Capital Improvement Program Budget for Fiscal Year 2016/2017. Vice President Nelsen seconded the motion. The motion passed unanimously by the three Board members present: President Cross, Vice President Nelsen and Director Boucke.
  2. Review and adoption of a Resolution Establishing an Employee Benefit Program for the Fiscal Year 2016/2017. This item is continued from the last Board meeting on Saturday, May 21, 2016.
    Since the last Board meeting on May 21, 2016, Hanson Bridgett reviewed and made suggestions to the District's Personnel Handbook dated December 2, 2014. One of the items concerned the maximum accrual of 320 hours/40 days of vacation time, but limiting the final payout of accrued vacation time upon employee separation from District employment to 280 hours. Hanson Bridgett has determined that, upon termination, employees must be paid for any unused vacation leave balance up to the employee's maximum accrued balance, which is currently 320 hours/40 days.

    Vice President Nelsen moved to raise the limitation of final payout of accrued vacation time upon employee separation from District employment from the current 280 hours to 320 hours. Director Boucke seconded the motion. The motion passed unanimously by President Cross, Vice President Nelsen and Director Boucke.

    Director Boucke made a motion to adopt draft Resolution No. GB-2016-02 Establishing an Employee Benefit Program for the Fiscal Year 2016-2017. As of July 1, 2016, employees hired after July 1, 2011 will have their medical plan paid 100% by the District and 80% for any dependents. The employee will need to pay the remaining 20% of dependent(s) costs. Vice President Nelsen seconded the motion. The motion passed unanimously by President Cross, Vice President Nelsen and Director Boucke.

E.    GENERAL BUSINESS

  1. Review and adopt changes to the Personnel Handbook as suggested by Hanson Bridgett as of June 14, 2016.
    Director Boucke made a motion to adopt the Personnel Handbook as revised by Hanson Bridgett. Vice President Nelsen seconded the motion. The motion passed unanimously by President Cross, Vice President Nelsen and Director Boucke.
  2. Discussion and possible direction to staff to execute a Memorandum of Understanding (MOU) with the Bolinas Community Public Utility District to participate in a cost sharing agreement for the Resource Recovery Project (RRP).
    The Bolinas Community Public Utility District is requesting a $5,000 maximum contribution, 25% of an estimated $20,000 for Engineering, Environmental and Permitting costs for a berm repair project. At the Board meeting of November 18, 2015, the Board had authorized a contribution of $5,000 towards the costs associated with the RRP response to the County of Marin's recent Notice of Violation.

    President Cross made a motion for the District to issue a check for $4,000 to the Bolinas Community Public Utility District, with the balance to be paid after future costs are determined. Vice President Nelsen seconded the motion. The motion passed unanimously by President Cross, Vice President Nelsen and Director Boucke. The Board felt there was no need for the District to sign the Memorandum of Understanding (MOU).
  3. Discuss possible approval of a Notice of Award, Contract and Notice to Proceed for Weeks Drilling & Pump Co., the second lowest bidder, to drill a test well at the Laurel Water Treatment Plant site.
    The District received an e-mail on June 13, 2016 from ABC Liovin Drilling, Inc., that ABC Liovin Drilling was unable to install a well at the Laurel Water Treatment Plant site due to limited accessibility for their drilling equipment and requested a cancellation of their contract.

    The next lowest bidder was Weeks Drilling & Pump Co. The General Manager has contacted Weeks Drilling to inspect the proposed well site to determine if it is feasible to bring in a smaller drilling rig. Director Nelsen will attend the site visit.

    The three Board members present, President Cross, Vice President Nelsen and Director Boucke, reaffimed the Board's position to go forward with drilling the well in its current proposed location.
  4. Discussion and possible direction to staff to permit a portable, chemical toilet installation at Village Green Park #2.
    The installation of a portable, chemical toilet at Village Green #2 was discussed at a recent Village Association meeting. Currently, the District's Title IV Onsite Wastewater Management Code, Section 4.07.070, Chemical Toilet Permit, states that a chemical toilet may be used only temporarily in connection with the construction of a building, in connection with the repair of a failed wastewater treatment system or for a special event. Although Village Green #1 has a chemical toilet, an additional chemical toilet is necessary due to the large summer crowd of tourists.

    President Cross distributed a draft new section, 4.07.071, "Chemical Toilets in Village Green Parks" to become a part of Title IV. Her proposal will be discussed at the next Wastewater Committee meeting on July 6, 2016.

F.    APPROVAL OF MINUTES

Director Boucke moved to approve the minutes of May 21, 2016. Vice President Nelsen seconded the motion. The motion was passed unanimously by President Cross, Vice President Nelsen and Director Boucke.

G.    APPROVAL OF DISBURSEMENTS

Vice President Nelsen moved to approve the disbursements of May 18 and June 7 and 8, 2016. President Cross seconded the motion. The motion was passed unanimously by President Cross, Vice President Nelsen and Director Boucke.

H.    MANAGER'S REPORT

The General Manager discussed his monthly report. Staff attended a "Lost Water" webinar on May 23. This new application assists the District to frame all of the appropriate uses of water by including them in the "Lost Water Calculation."

As of June 22, 120 new water meters have been installed. The District is on schedule for completion by the end of November 2016.

The Board requested that the General Manager contact Allan Richards of Stetson Engineers regarding the status of a new groundwater study and available water resources. Due to the uncertainty of future local drought conditions, small, solar powered desal units are certainly doable. President Cross expressed the need for a desal feasibility study.

The General Manager received a complaint regarding several small structures built without permits and being used as habitable space. He visited the site with Richard Souza and Chris Kelley to determine if the structures presented a possible health or septic safety issue. The owners' septic system Discharge Permit was subsequently revoked on June 14. The owners have hired Questa Engineering to remove support piers next to the leach field, remove the plumbing and restore both structures to non-habitable space.

I.    COMMITTEE REPORTS

The Water Operations Committee suggested that the District support the programs of ONE TAM, the Tamalpais Lands Collaborative that signals a new era of stewardship and support for the mountain.

J.    CORRESPONDENCE

The Board reviewed the correspondence, consisting of an e-mail from David Harrison, requesting that the District institute an auto-pay program by credit card for water district bills. It was the consensus of the Board to not utilize "on-line" bill payment by credit card at this time, as the response to a survey conducted several years ago determined that about 90% of the District's customers were unwilling to pay the added credit card charge.

K.    ADJOURNMENT

The meeting was adjourned at 11:15 a.m. The next regular meeting will be on Saturday, July 16, 2016, at 9:30 a.m.




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