SBCWD BOARD MEETING MINUTES


REGULAR MEETING
Saturday, March 18, 2017

A.    CALL TO ORDER/ROLL CALL

President Nelsen called the Regular meeting of the Board of Directors of the Stinson Beach County Water District to order on Saturday, March18, 2017, at 9:30 a.m., at the Stinson Beach County Water District office, located at 3785 Shoreline Highway, Stinson Beach, CA 94970.

Directors present:
Morey Nelsen, President
Jim Zell, Vice President
Lawrence Baskin, Director
Barbara Boucke, Director
Sandra Cross, Director

Treasurer present:
Judy Stemen

General Manager present:
Ed Schmidt

Staff present:
Rich Souza - District Engineer
Helma Schwendig - Office Supervisor

B.    PUBLIC EXPRESSION

None.

C.    SETTING OF AGENDA

The agenda was unanimously adopted as set.

D.    PUBLIC HEARING

  1. Discussion and possible direction to staff re: a Variance Application for replacement of a wastewater system at 330 Calle del Mar, Tim Lyman, Owner, Account No. 4670.
    The variance application will allow the replacement of the existing septic system and new construction consisting of the addition of 291 feet of habitable space for an artist's studio and shed. The subject property is approximately 6,600 square feet, and the existing habitable space is approximately 1,992 square feet. A passing percolation test was conducted by District staff at depths of 32" and 60" at 7 minutes per inch.

    To meet the current requirements of the District's Title IV regulations, the applicant will replace the existing single field gravity system with a new standard pressure distribution system with the following setback variances: Section 4.15.100 Site Criteria - Setbacks to reduce the dispersal field setback to the downslope property line from 25 to 5 feet and reduce the septic tank setback to the deck foundation from 5 to 3 feet. The proposed septic design incorporates an existing 1,500 gallon fiberglass septic tank, a new 1,000 gallon fiberglass sump tank, and dual leach fields. The maximum and average daily discharge limits will be 450 gallons and 300 gallons, respectively.

    A copy of the application was forwarded to the Regional Water Quality Control Board for their 30 day review period. Neighbor notifications were sent on March 1, 2017, and the Wastewater Committee reviewed and discussed the application on March 6, 2017.

    Director Baskin moved to adopt draft Resolution No. WW 2017-03 Granting a Variance to the Requirements of the Stinson Beach County Water District Wastewater Treatment Regulations Ordinance No. 2014-04 to Reduce Setback Requirements to a Downslope Property and Deck Foundation for Property Located at 330 Calle del Mar. Director Boucke seconded the motion. The motion was passed unanimously by President Nelsen, Vice President Zell, and Directors Baskin, Boucke and Cross.

E.    GENERAL BUSINESS

  1. Discussion and possible action regarding Bolinas Community Public Utility District's Proposal for Contributions to the Bolinas-Stinson Resource Recovery Project.
    At a recent committee meeting of the Bolinas-Stinson Resource Recovery Project (BSRRP), Mike Aitken, the site's volunteer manager, requested that the "tipping fee" for self-hauled material be increased from $20 to $25 per yard. The BSRRP Committee approved the increase which took effect on March 15.

    The rented grinder of the green waste is expensive to operate. There is no room on the site to store the compost, and the County requires the excess compost to be hauled to another site such as Nicasio to maintain a 50 foot distance from a drainage swale.

    Jennifer Blackman, General Manager of the Bolinas Community Public Utility District, has suggested that the SBCWD donate its $5,000 annual garbage franchise fee to help fund the operational expenses of the BSRRP.

    As the SBCWD has been spending most of its $5,000 garbage franchise fee to help keep the Parks free of garbage, the Board felt this was the best use for these funds. The Board is very supportive, however, of the BSRRP's green waste recycling which also provides local mulch and compost for sale. Director Baskin moved to give the BSRRP a one-time payment of $5,000 to help offset their costs if the "tipping fee" is increased from $20 a yard to $25 a yard. President Nelsen seconded the motion. The motion was approved unanimously by President Nelsen, Vice President Zell and Directors Baskin, Boucke and Cross.
  2. Review of the District's Draft Basic Financial Statements and the Draft Memorandum on Internal Controls as at June 30, 2016.
    The audit findings had previously been reviewed by the District's Finance Committee at its March 9, 2017 Committee meeting. The District's auditor, John Cropper of Cropper Accountancy Corporation, participated by telephone in the Board's discussion of the District's financial audit. Financial highlights:

    * For the fiscal year ended June 30, 2016, the District continued with the provisions of GASB Statement No. 68 and Statement No. 71. This resulted in deferred inflows of $479,550, and deferred outflows of $374,177. The net position of the District's business-type activities increased in fiscal 2016 by $426,760 compared to the net position of the District at June 30, 2015.

    * Total operating expenses for 2016 increased by about $239,454. Reasons for the increase included new meter purchases, a new utility billing system, a vactor trailer, grant preparation assistance for labor compliance (Contractor Compliance and Monitoring, Inc.) and Stetson Engineers and salaries and retirement.

    * The District's business-type activities from operating revenues in 2016 decreased by a net $33,212 compared to 2015 as a result of fewer water usage fees.

    * The District in 2016 increased its capital assets by a net $73,347 (after depreciation) as a result of additions from construction of the Patios water lines and for a new well design and permit.

    Director Baskin moved to accept the draft Basic Financial Statements and the draft Memorandum on Internal Controls prepared by Cropper Accountancy Corporation as at June 30, 2016. Director Boucke seconded the motion. The motion was passed unanimously by President Nelsen, Vice President Zell and Directors Baskin, Boucke and Cross.
  3. Discussion and possible action regarding: SBCWD, Onsite Wastewater Management Program Annual Report, to the Regional Water Quality Control Board, July 1, 2015 through June 30, 2016.
    Topics in the report covered the onsite wastewater system in Stinson Beach, the design review program, enforcement actions, water quality monitoring, inspection program, Board and staff actions, sampling schedules, maps, variances, permits, laboratory reports, and public outreach.

    The Board complimented District Engineer Rich Souza and Wastewater Inspector Chris Kelley on their good analysis and fine job in producing the report. The Board directed the General Manager to electronically submit the 2016 Onsite Wastewater Management Program Annual Report to the California Regional Water Quality Control Board and have the report posted to the District's website.

F.    FINANCIAL REPORTS

The Board reviewed the District's quarterly financial reports through December 2016, consisting of the Balance Sheet, Profit & Loss Budget vs. Actual - All Funds, Water Fund, Wastewater Fund, Loans, Bonds, Debts, Entire FY Budget vs. YTD Actual, Quarterly Schedule of Cash and Investments, Local Agency Investment Fund (LAIF), Revenues Comparison, and Apportionment/Property Tax Revenue. Total water revenue is $7,677 over budget and wastewater revenue is $57,263 over budget. Total expenses are $58,525 under budget.

G.    APPROVAL OF MINUTES

Director Baskin moved to approve the minutes of the meeting of February 18, 2017. Director Cross seconded the motion. The motion was passed unanimously by President Nelsen, Vice President Zell and Directors Baskin and Boucke and Cross.

H.    APPROVAL OF DISBURSEMENTS

Director Baskin moved to approve the disbursements of February 15, 2017. Director Cross seconded the motion. The motion was passed unanimously by President Nelsen, Vice President Zell, and Directors Baskin, Boucke and Cross.

I.    MANAGER'S REPORT

The General Manager discussed his monthly report. District staff is gathering information for Jake Boomhouwer to assist him in his analysis of the District's current $17,500 water hook-up fee. Local contractor Shane Boyce will do all the forming for the retaining wall at the new Laurel Avenue well site, consisting of the framing work, pouring of the concrete and finishing for $5,200.

J.    COMMITTEE REPORTS

None.

K.    CORRESPONDENCE

The Board reviewed the correspondence.

L.    CORRESPONDENCE

The meeting was adjourned to Closed Door Session at 11:00 a.m. At 12:15 p.m., the Board returned to Open Session. Jim Zell was not present during the Closed Door Session. Patrick Miyaki participated by telephone. The Board conferred with legal counsel in a Closed Door Session. No action was taken.

M.    ADJOURNMENT

The meeting was adjourned. The next regular meeting will be on Saturday, April 15, 2017, at 9:30 a.m.




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