SBCWD BOARD MEETING MINUTES


REGULAR MEETING
Saturday, May 20, 2017

A.    CALL TO ORDER/ROLL CALL

Vice President Zell called the Regular meeting of the Board of Directors of the Stinson Beach County Water District to order on Saturday, May 20, 2017, at 9:34 a.m., at the Stinson Beach County Water District office, located at 3785 Shoreline Highway, Stinson Beach, CA 94970.

Directors present:
Jim Zell, Vice President
Lawrence Baskin, Director
Barbara Boucke, Director
Sandra Cross, Director

Directors absent:
Morey Nelsen, President

General Manager present:
Ed Schmidt

Staff present:
Helma Schwendig - Office Supervisor

B.    PUBLIC EXPRESSION

None.

C.    SETTING OF AGENDA

The agenda was unanimously adopted as set.

D.    PUBLIC HEARING

  1. Discussion and possible direction to staff re: a Variance Application for addition of a new septic tank to the existing alternative septic system at 136 Buena Vista Avenue, Judith and Nicholas Yuen, Owners, Account No. 3460.
    The purpose of this variance application is to improve the operation of the existing alternative septic system by adding a new Roth 300 gallon minimum polyethylene septic tank. A larger size tank may be installed depending on the depth of the bedrock layer. The new tank will increase detention time and improve solid settlement. The existing system, consisting of a 300 gallon septic tank, 220 gallon recirculation tank, recirculating sand filter, 100 gallon sump tank, UV disinfection unit, telemetry control panel, and single drip dispersal field, will continue to be utilized. There are no proposed building improvements to the 1,300 square foot single family residence, and the maximum daily flow rate remains at 100 gallons.

    The following variances to the District's Title IV Onsite Wastewater Management Code are necessary due to the limited property area, site features and high rock content of the underlying soils: Section 4.15.100 Site Criteria - Setbacks, reduce septic tank setback to a building from 5 feet to 4 feet, reduce septic tank setback to an adjoining property line from 10 feet to 4 feet; Section 4.15.300 Septic Tank Construction and Size, reduce septic tank capacity from 1,500 gallons to 750 gallons; and Section 4.15.310 Septic and Sump Tank Design Standards, to utilize a plastic septic tank.

    Director Cross moved to approve draft Resolution No. WW 2017-05 Granting a Variance to the Requirements of the Stinson Beach County Water District Wastewater Treatment Regulations Ordinance No. 2014-04 to Reduce Setback Requirements to a New Polyethylene Septic Tank with a Minimum 750-Gallon Capacity for Property located at 136 Buena Vista Avenue. Director Boucke seconded the motion. The motion was passed unanimously by Vice President Zell and Directors Baskin, Boucke, and Zell.
  2. Review of the Draft Operations and Maintenance Budget and Capital Improvement Program Budget for Fiscal Year 2017/2018 and continue the Public Hearing until the next Board meeting on Saturday, June 17, 2017.
    The Board reviewed the Operations and Maintenance and Capital Projects budgets for the next fiscal year. Water Connection Fees will be increased to reflect new home construction in Seadrift. Wastewater Revenue will be increased for Design Reviews of Sand Filters, Standard Systems, and Alternative Systems, as well as increased Variance Application Fees. Property Tax Apportionment Revenue continues to increase due to more home sales. Salary increases have been recommended for all staff, as well as a standby pay increase for field staff. Both Revenue and Expense figures may still be adjusted before the next public hearing at the Saturday, June 17, 2017 Board meeting.
  3. Discussion and possible direction to staff re: a Draft Resolution Establishing an Employee Benefit Program for the Fiscal Year 2017/2018 and continue the Public Hearing until the next Board meeting on Saturday, June 17, 2017. The Board reviewed the draft Resolution which establishes an Employee Benefit Program for Fiscal Year 2017/2018. The only change is a request by Toby to increase the standby pay for the four field employees to $65 per day during the normal weekday and $75 per day on weekends and holidays. It has been over 14 years since an analysis of standby pay was done. At the request of the Finance Committee, the General Manager performed a standby pay survey of a dozen other water agencies. The rate varies from agency to agency, but the survey shows that SBCWD is slightly behind the average standby pay. The matter will become before the Board again at the next public hearing at the Saturday, June 17, 2017, Board meeting.

E.    GENERAL BUSINESS

  1. Review and possible direction to staff to submit the 2016 Water Quality/Consumer Confidence Report to all of the District's customers if requested.
    The Consumer Confidence Report (CCR) is the District's annual water quality report to its customers. Thanks to the District's diligent field staff, there have been no water quality violations to report. A copy of the report is always sent to the State of California Water Resources Control Board, Division of Drinking Water, for their review. Customers have the option to request a paper copy of the CCR by completing and returning a copy of the notice that will be inserted with the May 2017 billings.

    Director Baskin noted it is a good report. He recommended adding to the "Important Information for District Water Customers" cover page a paragraph regarding the setup of personalized on-line portals by customers who have received the new water meters, enabling them to have easy access to their daily water consumption. Mr. Baskin also requested giving specific examples of what is meant by shock loading a septic system.

F.    FINANCIAL REPORTS

The Board reviewed the District's financial reports as of March 31, 2017 and requested that Robyn prepare an Excel spreadsheet to allocate water revenue in the month when it is actually sold and then compared to the District's monthly water production.

G.    APPROVAL OF MINUTES

Director Baskin moved to approve the minutes of the meeting of April 15, 2017. Director Cross seconded the motion. The motion was passed unanimously by Vice President Zell and Directors Baskin, Boucke, Cross and Zell.

H.    APPROVAL OF DISBURSEMENTS

Director Baskin moved to approve the disbursements of April 13, April 19, April 20 through May 1, 2017, and May 4, 2017. Director Boucke seconded the motion. The motion was passed unanimously by Vice President Zell and Directors Baskin, Boucke, Cross and Zell.

I.    MANAGER'S REPORT

The General Manager discussed his monthly report. Directors Boucke, Zell and Cross, the General Manager, and Helma participated in JPIA's Sexual Harassment Prevention Training Webinar and received Certificates of Completion.

On May 15, 2017, the District submitted its 6th Quarterly Report and request for grant reimbursement of $38,254.01. The Department of Water Resources now owes the District $175,265.07. Approximately $53,000 of the grant project money remains to be spent.

The County has postponed the public hearing for a Coastal Development Permit for the District's new well and is requesting additional information, including an analysis of groundwater supplies.

The draft Sea Smart (C-SMART) report describes the potential long term impacts to the Stinson Beach community from sea level rise. The report describes different alternatives, including elevating homes and Highway 1, as well as relocate/managed retreat.

The Board thanked Doreen for her excellent customer service in assisting an elderly customer set up his "EyeOnWater" on-line portal to monitor his water usage.

J.    COMMITTEE REPORTS

None.

K.    CORRESPONDENCE

The Board reviewed the correspondence.

L.    CLOSED DOOR SESSION

The meeting was adjourned to Closed Door Session at 10:35 a.m., pursuant to California Government Code Section 54957, Public Employee Performance Evaluation, Title: General Manager to review his performance and 2017/2018 salary.

M.    OPEN DOOR SESSION

Out of Closed Door Session at 11:00 a.m. Reviewed General Manager's performance, agreed on proposed raise, and appointed Director Lawrence A. Baskin to write the General Manager's performance letter.

N.    ADJOURNMENT

The meeting was adjourned. The next regular meeting will be on Saturday, June 17, 2017, at 9:30 a.m.




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