Saturday, May 20, 2017
A. CALL TO ORDER/ROLL CALL
Vice President Zell called the Regular meeting of the Board of Directors of the Stinson Beach
County Water District to order on Saturday, May 20, 2017, at 9:34 a.m., at the Stinson Beach
County Water District office, located at 3785 Shoreline Highway, Stinson Beach, CA 94970.
Jim Zell, Vice President
Lawrence Baskin, Director
Barbara Boucke, Director
Sandra Cross, Director
Morey Nelsen, President
General Manager present:
Helma Schwendig - Office Supervisor
B. PUBLIC EXPRESSION
C. SETTING OF AGENDA
The agenda was unanimously adopted as set.
D. PUBLIC HEARING
Discussion and possible direction to staff re: a Variance Application for addition of
a new septic tank to the existing alternative septic system at 136 Buena Vista Avenue,
Judith and Nicholas Yuen, Owners, Account No. 3460.
The purpose of this variance application is to improve the operation of the existing alternative
septic system by adding a new Roth 300 gallon minimum polyethylene septic tank. A larger
size tank may be installed depending on the depth of the bedrock layer. The new tank will
increase detention time and improve solid settlement. The existing system, consisting of a
300 gallon septic tank, 220 gallon recirculation tank, recirculating sand filter, 100 gallon sump
tank, UV disinfection unit, telemetry control panel, and single drip dispersal field, will continue
to be utilized. There are no proposed building improvements to the 1,300 square foot single
family residence, and the maximum daily flow rate remains at 100 gallons.
The following variances to the District's Title IV Onsite Wastewater Management Code are
necessary due to the limited property area, site features and high rock content of the
underlying soils: Section 4.15.100 Site Criteria - Setbacks, reduce septic tank setback to a
building from 5 feet to 4 feet, reduce septic tank setback to an adjoining property line from 10
feet to 4 feet; Section 4.15.300 Septic Tank Construction and Size, reduce septic tank
capacity from 1,500 gallons to 750 gallons; and Section 4.15.310 Septic and Sump Tank
Design Standards, to utilize a plastic septic tank.
Director Cross moved to approve draft Resolution No. WW 2017-05 Granting a Variance to
the Requirements of the Stinson Beach County Water District Wastewater Treatment
Regulations Ordinance No. 2014-04 to Reduce Setback Requirements to a New Polyethylene
Septic Tank with a Minimum 750-Gallon Capacity for Property located at 136 Buena Vista
Avenue. Director Boucke seconded the motion. The motion was passed unanimously by
Vice President Zell and Directors Baskin, Boucke, and Zell.
Review of the Draft Operations and Maintenance Budget and Capital Improvement
Program Budget for Fiscal Year 2017/2018 and continue the Public Hearing until the
next Board meeting on Saturday, June 17, 2017.
The Board reviewed the Operations and Maintenance and Capital Projects budgets for the
next fiscal year. Water Connection Fees will be increased to reflect new home construction in
Seadrift. Wastewater Revenue will be increased for Design Reviews of Sand Filters,
Standard Systems, and Alternative Systems, as well as increased Variance Application Fees.
Property Tax Apportionment Revenue continues to increase due to more home sales. Salary
increases have been recommended for all staff, as well as a standby pay increase for field
staff. Both Revenue and Expense figures may still be adjusted before the next public hearing
at the Saturday, June 17, 2017 Board meeting.
Discussion and possible direction to staff re: a Draft Resolution Establishing an
Employee Benefit Program for the Fiscal Year 2017/2018 and continue the Public
Hearing until the next Board meeting on Saturday, June 17, 2017.
The Board reviewed the draft Resolution which establishes an Employee Benefit Program for
Fiscal Year 2017/2018. The only change is a request by Toby to increase the standby pay for
the four field employees to $65 per day during the normal weekday and $75 per day on
weekends and holidays. It has been over 14 years since an analysis of standby pay was
done. At the request of the Finance Committee, the General Manager performed a standby
pay survey of a dozen other water agencies. The rate varies from agency to agency, but the
survey shows that SBCWD is slightly behind the average standby pay. The matter will
become before the Board again at the next public hearing at the Saturday, June 17, 2017,
E. GENERAL BUSINESS
Review and possible direction to staff to submit the 2016 Water Quality/Consumer
Confidence Report to all of the District's customers if requested.
The Consumer Confidence Report (CCR) is the District's annual water quality report to its
customers. Thanks to the District's diligent field staff, there have been no water quality
violations to report. A copy of the report is always sent to the State of California Water
Resources Control Board, Division of Drinking Water, for their review. Customers have the
option to request a paper copy of the CCR by completing and returning a copy of the notice
that will be inserted with the May 2017 billings.
Director Baskin noted it is a good report. He recommended adding to the "Important
Information for District Water Customers" cover page a paragraph regarding the setup of
personalized on-line portals by customers who have received the new water meters, enabling
them to have easy access to their daily water consumption. Mr. Baskin also requested giving
specific examples of what is meant by shock loading a septic system.
F. FINANCIAL REPORTS
The Board reviewed the District's financial reports as of March 31, 2017 and requested that
Robyn prepare an Excel spreadsheet to allocate water revenue in the month when it is
actually sold and then compared to the District's monthly water production.
G. APPROVAL OF MINUTES
Director Baskin moved to approve the minutes of the meeting of April 15, 2017. Director
Cross seconded the motion. The motion was passed unanimously by Vice President Zell and
Directors Baskin, Boucke, Cross and Zell.
H. APPROVAL OF DISBURSEMENTS
Director Baskin moved to approve the disbursements of April 13, April 19, April 20 through
May 1, 2017, and May 4, 2017. Director Boucke seconded the motion. The motion was
passed unanimously by Vice President Zell and Directors Baskin, Boucke, Cross and Zell.
I. MANAGER'S REPORT
The General Manager discussed his monthly report. Directors Boucke, Zell and Cross, the
General Manager, and Helma participated in JPIA's Sexual Harassment Prevention Training
Webinar and received Certificates of Completion.
On May 15, 2017, the District submitted its 6th Quarterly Report and request for grant
reimbursement of $38,254.01. The Department of Water Resources now owes the District
$175,265.07. Approximately $53,000 of the grant project money remains to be spent.
The County has postponed the public hearing for a Coastal Development Permit for the
District's new well and is requesting additional information, including an analysis of
The draft Sea Smart (C-SMART) report describes the potential long term impacts to the
Stinson Beach community from sea level rise. The report describes different alternatives,
including elevating homes and Highway 1, as well as relocate/managed retreat.
The Board thanked Doreen for her excellent customer service in assisting an elderly
customer set up his "EyeOnWater" on-line portal to monitor his water usage.
J. COMMITTEE REPORTS
The Board reviewed the correspondence.
L. CLOSED DOOR SESSION
The meeting was adjourned to Closed Door Session at 10:35 a.m., pursuant to California
Government Code Section 54957, Public Employee Performance Evaluation, Title: General
Manager to review his performance and 2017/2018 salary.
M. OPEN DOOR SESSION
Out of Closed Door Session at 11:00 a.m. Reviewed General Manager's performance,
agreed on proposed raise, and appointed Director Lawrence A. Baskin to write the General
Manager's performance letter.
The meeting was adjourned. The next regular meeting will be on Saturday, June 17, 2017, at