SBCWD BOARD MEETING MINUTES


REGULAR MEETING
Saturday, December 16, 2017

A.    CALL TO ORDER/ROLL CALL

President Nelsen called the Regular meeting of the Board of Directors of the Stinson Beach County Water District to order on Saturday, December 16, 2017, at 9:30 a.m., at the Stinson Beach County Water District office, located at 3785 Shoreline Highway, Stinson Beach, CA 94970.

Directors present:
Morey Nelsen, President
Jim Zell, Vice President
Lawrence Baskin, Director
Barbara Boucke, Director
Sandra Cross, Director

General Manager present:
Ed Schmidt

Staff present:
Helma Schwendig - Office Supervisor

B.    PUBLIC EXPRESSION

President Nelsen expressed his thanks to the staff, General Manager, consultants, and fellow Board members for being such a splendid group of individuals to work with during his year as President of the Board.

C.    SETTING OF AGENDA

The agenda was unanimously adopted as set.

D.    GENERAL BUSINESS

  1. Election of Stinson Beach County Water District Board President and Vice President for Calendar Year 2018.
    President Nelsen made a motion to elect Vice President Zell as the new Board President for 2018. Director Boucke seconded the motion. The motion was passed unanimously. Outgoing President Nelsen then turned the meeting over to newly elected President Zell, who made a motion to elect Director Boucke as Vice President. Director Nelsen seconded the motion. The motion was passed unanimously.

E.    PUBLIC HEARING

  1. Discussion and possible direction to staff re: a Variance Application for a new alternative wastewater system at 228 Seadrift Road, Susan and Todd Carter, Owners, Account No. 6610.
    This design and variance application is for a new alternative wastewater system with a maximum and average daily flow rate of 450 and 300 gallons, respectively, to increase the capacity of the wastewater system, allowing for an increase of the existing habitable space of 2,016 square feet to a maximum of 2,800 square feet. A variance is requested under Section 4.19.010 Use of Alternative Wastewater System Designs to utilize a recirculating textile filter.

    Based on a raised dispersal bed design, there is over 36 inches of vertical separation from seasonal high groundwater to the bottom of the raised bed dispersal field.

    The wastewater design consists of a new 1,500 gallon septic tank, a 1,500 gallon recirculation tank, 810 gallon sump tank, recirculating textile filter (Advantex AX20) pretreatment device, diversion valve, and dual raised bed leach fields.

    A copy of the application documents was sent to the Regional Water Quality Control Board and neighbor notifications were sent timely. The Wastewater Committee had reviewed and discussed the application on December 11, 2017.

    Vice President Boucke made a motion to adopt draft Resolution No. WW 2017-09 Granting a Variance to the Requirements of the Stinson Beach County Water District Wastewater Treatment Regulations Ordinance No. 2014-04 to Utilize an Alternative Wastewater System for property located at 228 Seadrift Road. Director Nelsen seconded the motion. The motion was passed unanimously by President Zell, Vice President Boucke, and Directors Baskin, Cross and Nelsen.

F.    GENERAL BUSINESS

  1. Discussion re: District Committee Membership changes by the Board President.
    Newly elected President Zell distributed his new committee list for 2018 as follows:

    FINANCE COMMITTEE - Director Boucke, Director Nelsen

    LEGAL COMMITTEE - Director Baskin, Director Cross

    PERSONNEL COMMITTEE - President Zell, Vice President Boucke

    WASTEWATER COMMITTEE - Director Nelsen, Director Cross

    WATER OPERATIONS COMMITTEE - President Zell, Director Baskin

    AD HOC DESALINATION COMMITTEE - President Zell, Director Cross

G.    APPROVAL OF MINUTES

Director Cross made a motion to approve the minutes of November 18, 2017. Director Nelsen seconded the motion. The motion was passed unanimously by President Zell, Vice President Boucke and Directors Baskin, Cross and Nelsen.

H.    APPROVAL OF DISBURSEMENTS

Director Baskin moved to approve the disbursements of November 9 and November 20, 2017. Director Cross seconded the motion. The motion was passed unanimously by President Zell, Vice President Boucke and Directors Baskin, Cross and Nelsen.

I.    MANAGER'S REPORT

The General Manager discussed his monthly report. The draft financial audit report as of June 30, 2017 has been received from the District's auditor, Cropper Accountancy Corporation, and is expected to be reviewed at the January 20, 2018 Board meeting.

The County Planner was informed recently that Barbara Robben has filed an appeal with the California Coastal Commission regarding the Community Development Agency's Coastal Permit for the District's new well at the Laurel Avenue Treatment Plant. However, as of December 16, 2017, neither the District nor the County has received a copy of Ms. Robben's appeal.

The painting of the Highlands Water Tank #1 is progressing well, and an estimate to repair the Highlands Water Tank #2 will be obtained shortly. Another project will be a fire defense program consisting of removing several dead pine trees. Also, the District's parking lot is expected to be partially repaved and repaired in January 2018. Other miscellaneous projects will probably need to be deferred to a future time frame.

Vice President Boucke moved to make a donation of $1,000 to One Tam as a corporate sponsor. Director Nelsen seconded the motion. The motion passed unanimously by President Zell, Vice President Boucke and Directors Baskin, Cross and Nelsen.

The Board requested that thank you cards be sent to both the Santa Rosa and Stinson Beach Fire Departments for their firefighting efforts during the North Bay fires. The District has many personal and professional contacts in Santa Rosa which benefited by the firefighters' bravery and neighborhood coordination.

J.    COMMITTEE REPORTS

Director Nelsen reported that a revised, scaled down project for the 21 Calle del Onda property was briefly discussed at the December 11, 2017 Wastewater Committee meeting. The designer eliminated one of the previously requested variances. However, the project cannot be heard by the Board until the CEQA report has been completed.

Director Baskin requested that the General Manager contact the District's counsel, Patrick Miyaki, to determine if Mr. Baskin would be in a conflict of interest situation if he accepted the Rifkind Law Group's nomination to serve as mediator on an unrelated case.

K.    CORRESPONDENCE

The Board reviewed the correspondence.

L.    ADJOURNMENT

The meeting was adjourned at 10:33 a.m. The next regular meeting will be on Saturday, January 20, 2018, at 9:30 a.m.




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